Fellowship Opportunity - Administration

City Administration
South Bay
Until filled
$28.00-$30.00 Hourly

Please review the special instructions before applying for this job opportunity.


7351 Rosanna Street Gilroy, 95020





Open until Filled

Priority screening for applications received by April 19, 2019

  The City of Gilroy is recruiting to fill a fellowship opportunity in the City Administrator’s Office within the Administration Department. The fellowship program is intended to create a channel into future leadership opportunities within local government for current graduate students or recent post graduates (within the past 12 months) of an applicable Master’s program.    The fellow will participate in a variety of local government programs such as economic development, community engagement, urban planning, procurement, renewable energy, organizational performance management, legislative advocacy, Census 2020, and other strategic special projects. The fellow will research methods to foster economic growth including tax breaks and incentives. The fellow will assist in preparing analytical reports, curating data sets, writing press releases, and planning special events.  


$28.00 - $30.00 per hour



As early as July 1, 2019 and ending as late as June 30, 2021 (up to two years).


The official start date of the fellowship will be determined at the time of hire. This position is part-time for 25 hours per week. Scheduled work hours are generally Monday – Friday between 8:00 a.m. to 5:00 p.m. Some evening, weekend and off-site meetings or events may be occasionally assigned.

Ideal Candidate

Education and Requirements: 
  1. Postgraduate candidates or current graduate students pursuing a Master’s Degree in Business, Journalism, Communications, Political Science, Public Policy, Public Administration, or a related area of study may apply for this fellowship and should and be one of the following:
  • A post-graduate college graduate (obtained Master’s degree within the past 12 months)
  • An upcoming Master’s graduate in 2019
  1. Prior local government internship experience desired but not required.


  1. Pass a background check, including a Department of Justice criminal record check for employment.



The Ideal Candidate Qualifications:


  • Excellent written and oral communication skills
  • Strong data analysis skills
  • Strong computer skills are required; ideally, candidates will be experienced in Microsoft Word, Publisher and Excel software applications
  • Able to multi-task, take direction and take initiative with assigned projects
  • A quick learner who is energetic and organized to successfully perform the work as described below
  • Has an interest in further developing their areas of expertise in the Public Administration field
  • Strong interpersonal skills
  • Outstanding presentation skills
  • Skill in data base management and report writing
  • Strong research/evaluation abilities
  • Experience with project management a plus
  • Experience collaborating with others on complex projects a plus
  • Flexible and adaptable to changing priorities.
  • Has a creative and analytical thought process


Potential Projects:

  • Research, development, and plan for the implementation of incentive programs to foster economic development in Gilroy’s downtown commercial district, with special focus on potential local tax break incentives.
  • Work to develop and finalize a draft community engagement approach for Census 2020 into a formalized community engagement and communication strategy, and work with the Public Information Office to train and implement other departments and staff on use of the strategy.
  • Other project work duties and projects as assigned.


Examples of Tasks:


  1. Budget/Financial Analysis: conduct revenue and expenditure forecasting and research.
  2. Program/Organizational Analysis: Analyze and evaluate unit/division/departmental objectives, programs, organizational structure, operations and control systems; coordinate City wide programs.
  3. Project Management: Plan and direct activities of multi-faceted city wide projects of limited duration; evaluate progress and resolves difficulties including those crossing departmental lines; provide project leadership and advice to committees; provide technical direction and expertise related to project; manage and direct the work of project staff including consultants, subcontractors and City personnel.
  4. Legislative Analysis and Development: Evaluate the effect of current and pending legislation on unit/division/department programs and operations; develop responses and legislative proposals; liaison with State and federal officials.
  5. Contract Administration: Research contract services and supply needs; develop contract terms.
  6. Assist in the development of goals, objectives, policies and procedures; investigate, interpret, analyze and prepare recommendations in relation to proposals for new programs, grants and/or services; analyze, interpret and explain City policies and procedures; confer with members of the public to explain procedures and policies; investigate and prepare reports on specific requests and complaints pertaining to City/departmental/division activities.
  7. Conduct research and analyze statistical and other data; make recommendations on administrative and operational problems, policies and procedures.
  8. Manage special studies and projects, which includes: proposing, writing, and/or setting up contracts, agreements, and/or grants; establishing and monitoring timelines; preparing requests for proposal and quotes; participating in and conducting consultant selection activities; ensuring compliance with applicable governmental regulations; developing and monitoring project budgets; tracking projects; preparing related reports; and, performing other related duties.
  9. Perform complex and detailed analyses; evaluate comprehensive policy, human resources, budget, and organizational procedures and services; compile, analyze and interpret data including complex statistical and narrative reports, correspondence, memos, and contracts.
  10. Research, interpret, analyze and implement new programs. Prepare and present recommendations regarding new programs.
  11. Prepare comprehensive reports recommending options and course of action for policy-making decisions; present findings on complex issues.
  12. Collect, compile, analyze, and present data and/or findings; make recommendations based on findings; prepares a variety of reports and/or correspondence related to projects, studies, and/or program data.
  13. Develop and monitor budgets, both operations and capital; estimate funding requirements and future expenditures; analyze funding sources.
  14. Interact and communicate with a variety of groups and individuals, including line staff, division managers, department heads, City Council members, the public and professional peers.
  15. Maintain advanced knowledge of public administration, organization and management principles and practices; municipal fiscal policy, financing and procedures; personnel management principles; applicable ordinances, laws and regulations; and advanced research techniques and information sources.
  16. Coordinate training programs and public educational activities.
  17. Develop work plans, operations plans, and public notification plans.
  18. Perform other related duties as required.

Special Instructions

If you are interested in pursuing this exciting career opportunity please attach and submit the following required items with your NEOGOV application:


  • A completed City of Gilroy NEOGOV online application form and supplemental questions.
  • A detailed cover letter explaining your interest in this specific fellowship.
  • A detailed resume highlighting any related education and experience.
  • A copy of your college diploma (if a graduate) or a copy of your college transcripts and current class schedule (if a student). A 3.0 grade point average or above is preferred.
  • A copy of a work or college project representing your knowledge in the area of Public Administration. Copies will not be returned to applicants.


City Application Form – Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online. Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted.


Apply Online: Go to You can apply online by clicking on the job title you are interested in and clicking on the "Apply" link. After viewing the Job Description, click the ‘Apply’ tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can import your resume from LinkedIn, upload it from a saved document on your computer, or manually enter your personal information. This application will be saved and used to apply for future job openings.


Recruitment Schedule – Key Dates*


First review of applications:                                                 

Friday, April 19, 2019 at 5:00 p.m.



Wednesday May 1, 2019                                                                                             

Subsequent dates to be determined


(*Note: The examination process/schedule may be changed as needed by the City.)


Only complete application packets will be reviewed.  Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process.  In addition, final candidates for the position are required to pass a background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City’s expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away 408-846-0228.


Attention: All communication regarding your status in this recruitment process will be conducted via e-mail. Be sure to include an e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an e-mail address and/or other contact information.





Recruitment Contact

Contact phone: