Mill Valley

Administrative Aide

Graphic Design
Northern Bay Area
6/3/2019 at 12am
$4,682.00-$6,275.00 Monthly

Please review the special instructions before applying for this job opportunity.


180 Camino Alto Mill Valley, 94941



The Recreation Department consists of five divisions: Administration, Community Programs, Citywide Programs, Aquatics & Fitness Center and Community Center. As a department, we take our work seriously, but try not to take ourselves too seriously. Known as the “fun” department, we strive to foster a collaborative and collegial atmosphere among staff. We believe in providing high-quality programs, activities, and events to the community, offering excellent community service, and remaining adaptable and responsive to our residents’ needs and expectations. 

With 20+ benefitted staff and over 150 part-time staff and independent contractors, a $5.3 million operating budget, and oversight of the Community Center complex, Arts Commission event programs. The department offers a full range of arts and recreation facilities, programs, and services and support for residents, businesses, and City departments. 



Under general direction, the Administrative Aide performs a combination of outreach, marketing, administrative, customer service, and clerical duties for the Recreation Department. The focus of this position will be on communication and outreach with the public, brochure production, management of social media presence, graphic design, and website management.



Ideal Candidate


The ideal candidate will be a unique and talented blend of administrative professional, customer service professional, and design/marketing guru. The best candidates will have excellent organizational, communication, design, and writing/editorial skills.  Ideally, they will be proficient with the Adobe Suite of tools like InDesign and Photoshop, which will enable them to produce the Recreation Brochure. Additionally, the successful candidate will be comfortable with social media marketing, email marketing platforms, and other end-user engagement tools and techniques.


Minimum Requirements include:

  • Three (3) years or more of office management and customer service experience with increasing responsibilities.
  • High school education or equivalent.


$4,682 - $6,275/ Month

The City of Mill Valley is pleased to offer a comprehensive benefits package that includes health, dental, life, and long-term disability insurances, a 457-deferred compensation plan, retirement through CalPERS and generous leave.

Health insurance: The City offers a Kaiser Health Plan, Healthnet PPO, and Healthnet HMO. The City will pay 100% of the Kaiser Family Plan premium for you, a spouse, and any/all dependents. The City will pay up to the Kaiser premium cost (usually around +/-$1,900/month) toward the other plans, should you choose them (the rest of the premium amount is deducted from your check at that point).

Dental insurance: The City pays the full premium of a Delta Dental Plan for you, a spouse, and any/all dependents. The co-pay is 20% (so the plan covers 80% of everything).

Other insurances: The City pays the full premium for a $50,000 life insurance benefit, and also the premium for Long-Term Disability Insurance (maximum coverage is $5,200/month). Please note that the City does not provide vision insurance at this time.

457 Deferred Compensation Plan: the City offers up to $600/year matching contribution toward deferred compensation.

Retirement: the City is a CalPERS agency. If you’re a CalPERS member or have been, your specific classification should be discussed but in general “New” employees are 2.0% at 62 and “Classic” employees are 2.0% at 55.


0-3 years of service = 2 weeks/year

3-7 years of service = 3 weeks/year

7-15 years of service = 4 weeks/year

15+ years of service = 5 weeks/year

Paid holidays: 14 (10 named holidays plus 4 “floating” holidays)

Sick leave: 10 days/year

Special Instructions

Resumes will not be accepted in lieu of the City’s official application form, but should accompany the application. All applications and resumes will be reviewed to select those applicants whose qualifications appear to most closely match the requirements of the position. A limited number of qualified applicants may be invited to participate in the subsequent phase(s) of the recruitment process, which may include one or more of the following: written examination, performance examination, assessment exercises, oral interviews, and complete background checks. Meeting the minimum qualifications does not guarantee advancement in the selection process.

Recruitment Contact

Contact phone: