Santa Clara County Housing Authority

Executive Assistant

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Clerical/Administrative Support
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Northern Bay Area
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Full-Time
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Until filled
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$34.69-$46.49 Hourly
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None


Please review the special instructions before applying for this job opportunity.


Location

505 West Julian Street San Jose, 95110

Description

As one of the largest providers of affordable housing in the Bay Area and a designated Moving To Work (MTW) agency, the award-winning Santa Clara County Housing Authority (SCCHA) is seeking talented individuals looking to make a difference in Silicon Valley. SCCHA is an independent local government agency that administers the federal Housing Choice Voucher (Section 8) program for approximately 19,000 households and manages more than 2,000 units of affordable housing in Santa Clara County.

 

If you are looking to help solve one of the most significant problems in the Bay Area and want to be part of a collaborative, innovative organization dedicated to building a better Silicon Valley, then apply today!

We are currently seeking an Executive Assistant that will perform a wide variety of responsible, confidential, and complex administrative duties in support of the Santa Clara County Housing Authority (Agency) Deputy Executive Director, Executive Director, and Board of Commissioners; coordinates, implements, and monitors special programs and projects; acts as the first point of contact for the Deputy Executive Director, Executive Director, and Board members, other departments, and the public to resolve issues and concerns to provide information requiring considerable knowledge of Agency services, policies, and procedures; manages the office administrative functions of the Executive Department; performs related work as required.

 

This is the advanced journey-level class in the administrative support series assigned to provide support to the Executive Department and serve as Clerk of the Board.  Incumbents perform a variety of administrative and project coordination support work for the Deputy Executive Director, Executive Director, and associated staff.  The work requires extensive public contact, the frequent use of tact, discretion, and independent judgment, thorough knowledge of Agency programs, projects, and activities, and the ability to conduct projects independently.  Incumbents recommend and implement office policies and procedures.  This class is distinguished from other administrative support classes in that the nature, scope, and diversity of responsibilities originate at an agency-wide level requiring a broader understanding of Agency functions and by the performance of the Clerk of the Board duties

TO VIEW JOB ANNOUNCEMENT, CLICK ON THE 'JOB ANNOUNCEMENT URL' BELOW.

 

Ideal Candidate

  • Provides confidential secretarial, administrative and project support for the Deputy Executive Director, Executive Director, and Board of Commissioners; acts as a liaison between the Executive Department, other staff, outside agencies, and the public, coordinating resolutions when appropriate.
  • Serves as Clerk of the Board and provides administrative support for a variety of Board meetings, including affiliate entity board meetings and management meetings; schedules meetings, prepares agendas, issues public notices, assembles and distributes packets, attends meetings, takes and transcribes meeting minutes, and records official action taken at Board meetings; maintains official meeting records, such as resolutions, ordinances, contracts, bonds, and other official files and documents; ensures that records with the State or other governing agencies are kept up-to-date; follows-up on outstanding action items from each Board meeting where necessary.
  • Coordinates the processing of public records requests; ensures compliance with the Public Records Act , and the Brown Act; reviews and monitors legal requests for records; ensures that all public records are open to inspection at all times during office hours and that every person’s right to inspect any public record of the Agency is upheld.
  • Oversees the Statement of Economic Interest Form 700 process for Board and affiliate corporate Board members.
  • Administers department projects and/or programs as assigned by the Deputy Executive Director and Executive Director; provides assistance in various research and department-related projects, including contract agreements, subpoenas and public information requests, and grant applications.
  • Develops and administers the Executive Department, Board, and Housing Authority Reserves Account (HARA) budgets; reviews and gathers data for development of variance reports; and, monitors revenues and expenditures.

 

Education and Experience:

An associate degree in office management, finance, business studies, secretarial science, or related field; and five (5) years of experience performing increasingly responsible and confidential clerical and administrative tasks with reporting responsibility to a department director, including two (2) years of experience providing administrative support to a committee, board, and/or commission.

 

Benefits

We offer a competitive benefits package including medical, dental and vision coverage, paid holidays, vacation and sick time, flexible spending accounts, deferred compensation, retirement, educational tuition reimbursement, and more. In addition, we operate on a 9/80 work schedule where employees have a paid day off every other Friday. (Monday through Thursday is a nine (9) hour day and the Friday that is worked is an eight (8) hour day).

Special Instructions

SELECTION PROCESS

Interested applicants must complete a standard application form. Applications and resumes may be submitted via our website at www.scchousingauthority.org. For assistance: please contact the Human Resources Department at (408) 993-2934.

 

This agency is not using CalOpps to accept online applications for this recruitment. By clicking on the Job Announcement URL below, you will be taken to a different site that is used by this agency for collecting applications. That site will require you to create a login. Please note that this login is not in any way tied to your CalOpps login.