Location
Description
Final Filing Date: Open Until Filled- Apply Immediately
Interviews: TBD
DEFINITION
Under the general direction of the Director of Finance and Administrative Services, the Assistant Director serves as part of the management team of this municipal department and assists with planning, directing, coordinating and administering the functions of accounting, budgeting, and a wide range of support services including business licensing, payroll, utility billing, information technology and other functional areas of the Finance Department.
EXAMPLES OF DUTIES
Responsibilities may involve direct or indirect supervision of any or all of the above functions with primary emphasis on accounting, budgeting, financial analysis, payroll, and information technology.
The Assistant Director plays a critical role in the management of accounting functions and preparation of the Comprehensive Annual Financial Report; development of City operating and capital budgets including preparing complex financial analyses, working with contract financial consultants and actuaries, developing payroll projections and providing support to labor negotiations, developing strategies to improve workflow and service delivery, and overseeing the internal service fund financial management and cost allocation.
The Assistant Director also plays a key role in evaluation of the City’s Enterprise Resource Planning (ERP) software system, including evaluation of the current and any future system, working with Finance staff in accounting, payroll, and information technology as well as Human Resources staff to ensure efficient implementation of all aspects of the system.
In addition, the Assistant Director prepares complex reports and presentations before the City Council and the public, represents the department in various meetings, resolves difficult and sensitive citizen inquiries and complaints, and serves as acting Director in the absence of the Director of Finance and Administrative Services.
MINIMUM QUALIFICATIONS
Knowledge of: Current principles, practices and techniques of organization, administration, supervision, training, personnel management; principles of accounting and finance, including Generally Accepted Accounting Principles, governmental accounting, auditing, budgeting, financial management, revenue forecasting, risk management, automated financial information systems; and advanced applications of modern office software including Microsoft Excel, Word and PowerPoint.
Ability to: Prepare timely and accurate accounting and financial reports; analyze accounting systems and internal control procedures; recommend and implement changes for improvement; prepare computer spreadsheets, narrative reports and presentations; effectively supervise, train and coordinate the work of subordinate personnel; set goals and objectives for the work unit and ensure that they are carried out; develop performance criteria for the work unit and use the information collected to improve efficiency and effectiveness; interact positively with co-workers; deal tactfully, effectively and cooperatively with the public, elected officials and City employees; work independently and exercise sound judgment; interpret rules, policies and procedures; analyze problems, identify alternative solutions and implement recommendations in support of organizational goals; and communicate clearly and concisely both orally and in writing.
Experience: Six years of increasingly responsible experience in accounting, budgeting and management experience in a public agency, including four years in a supervisory capacity.
Education: Graduation from an accredited college or university with major coursework in Accounting, Finance, Public Administration or related fields. Additional certifications (e.g. Certified Public Accountant (CPA) or advanced degrees) are desirable.
License: Possession of a valid Class C California Driver's License.
Ideal Candidate
Experience: Six years of increasingly responsible experience in accounting, budgeting and management experience in a public agency, including four years in a supervisory capacity.
Education: Graduation from an accredited college or university with major coursework in Accounting, Finance, Public Administration or related fields. Additional certifications (e.g. Certified Public Accountant (CPA) or advanced degrees) are desirable.
License: Possession of a valid Class C California Driver’s License.
Benefits
Executive Management
HEALTH & WELFARE
A. Section 125 Options - Available to all eligible full-time employees.
B. Cafeteria Plan – The City shall contribute to the monthly Cafeteria Allowance allocated specifically for the mandated purchase of insurance coverage as follows:
No coverage: $500.00 (for employees hired after January 1, 2020)
No coverage: $1255.00 (for employees hired before January 1, 2020)
Employee Only: 100% of the CalPERS Kaiser Bay Area medical premium (for employees hired before January 1, 2020, the employee only cafeteria allowance shall remain frozen at $1405.00 per month until it equals the employee only Kaiser rate.)
Employee +1: 95% of the CalPERS Kaiser Bay Area medical premium.
Employee +2: 95% of the CalPERS Kaiser Bay Area medical premium.
Mandated
- Cigna Dental: Effective January 1, 2020, affected employees pay full monthly premium of $ 117.30.
Maximum Annual Dental Benefit: $1,500Non-PPO/$1,600 PPO
Maximum Lifetime Orthodontia Benefit: $2,000
- Basic Term Life Insurance - (Coverage Rate: $0.235 per $1K effective 4/1/2021)
Level of Monthly
Coverage Premium Position
$ 40,000 $9.00 Assistant Director of ECD
AssistantCity Attorney
Assistant Director of Finance
Deputy Fire Chief
- Short/Long Term Disability (City-Sponsored) Insurance: maximum benefit is 66-2/3% of salary up to $4,000/mo. after 60-day waiting period and upon exhaustion of sick leave. Employee pays full monthly premium of $35.00.
Optional
- Medical: PERS basic health plans offered and employees may purchase coverage with remaining monies after mandated purchases. If total monthly health premium exceeds amount of any remaining monies, employee pays difference via payroll deduction. Unused monies from applicable monthly amount are applied to wages.
- Additional Term Life Insurance - Available in $10,000 increments between $1K and $750K not to exceed 5 times Annual Earnings for member. Also available for spouse and children. Rates vary depending on age of the employee.
- Voluntary Vision – Superior Vision offers coverage for exams and frames & lenses or contact lenses. Monthly premium varies from $8.14 for an Employee Only plan to $28.40 for an Employee + Family plan.
C. Vision Reimbursement Program – Employees and their dependents are eligible for a maximum reimbursement of $200.00 per year for frames or lenses.
II. RETIREMENT - PERS
3% @ Age 60 for Classic Members Effective 01/01/2013; Third Level of 1959 Survivor Benefit, One Year Final compensation, annual cost of living allowance (3%); Pre-Retirement Optional Settlement 2 Death Benefit.
2% @ Age 62 for New Members Effective 01/01/2013; Three Year Final Compensation
Employer contribution: 43.326% (includes 7.596% bond) effective 07/01/2023
Employee contribution: 8.00% for Classic Members or 8.0%* for New Members
The City pays 0% of employee contribution. In lieu, the City provides 414h, a one-time, irrevocable option for employee to elect to have his or her mandated PERS member contribution picked up by the City. Electing this option authorizes the City to designate the mandatory contribution on a tax-deferred basis.
Employees pay 0.75% towards the employer share of the PERS contribution. (Includes Police Chief and Fire Chief)
*3% @ 55 for Classic Members holding the position of Police Chief, Fire Chief and Deputy Fire Chief.
*2.7% @ 57 for New Members holding the position of Police Chief, Fire Chief and Deputy Fire Chief.
III. RETIREE HEALTH BENEFITS
The retiree health benefits for all employees hired on or after November 14, 2022 shall be limited to the PEMHCA minimum.
For employees hired on or after November 14, 2022, the City shall contribute $50 per month to the current ICMA retiree health savings account.
IV. HOLIDAYS - 12 paid holidays per year
V. SICK LEAVE
Full-time employees accrue sick leave at the rate of 12 working days per year. Pay out (one-half of employee's total accrued sick leave hours) applies ONLY at retirement, death, or abolishment of position.
For employees hired before January 1, 2020 and in Miscellaneous retirement may convert unused sick leave to service credit.
Sick leave pay out eliminated for employees hired after July 1, 2020.
RETIREMENT HEALTH SAVINGS PLAN:
Maximum flat rate contribution of accrued sick leave payout: $50,000 at separation from service for employees hired before January 1, 2020
VI. VACATION
Employees accrue 13 days after one year of employment
18 days after five years;
23 days after 13 years; and
28 days after 21 years
*Management employees receive additional five days vacation at time of initial full-time appointment and annually thereafter.
Executive Management employees may convert four weeks (160 hours) of accrued vacation time per year to direct pay.
VII. MILEAGE – Effective January 1, 2024, reimbursement rate is 67 cents per mile.
Special Instructions
Final Filing Date: Open Until Filled- Apply Immediately
Interviews: TBD
Resumes are not accepted in lieu of completing a CalOpps application.