Location
Description
TAKE YOUR EXCELLENT COMMUNICATION AND ORGANIZATION SKILLS TO THE NEXT LEVEL!
The City of East Palo Alto Invites Qualified Candidates for the Position of
SECRETARY I
FOR THE PUBLIC WORKS DEPARTMENT
Salary: $4,925 - $5,986 Monthly
$28.41 – $34.53 Hourly
Plus an attractive benefits package
Hybrid work options are available
Deadline to Apply: Wednesday, July 17, 2024, at 11:59 PM
The City of East Palo Alto is now actively seeking a compassionate, organized, responsible Secretary I for the Public Works Department. The Secretary I position is a part of the Secretary I-II classification series. Currently, we are only seeking one full-time Secretary I for the Public Works Department. This position will serve at two locations the corporation yard and the public works office. The Secretary I learns and performs a variety of office administrative, secretarial, and office support duties, requiring a thorough knowledge of the assigned department, division, or program, its procedures, and operational details. The incumbent will provide administrative support to various departmental staff and compose and prepare correspondence using judgment in content and style. The Secretary I will perform skilled word processing, data entry and organization, telephone, and counter reception, processing of invoices, recordkeeping, statistical and technical report preparation, and filing; and perform related duties as assigned.
Ideal Candidate
The ideal candidate will:
- Be proficient in various software applications, including word processing, spreadsheets, and other relevant office technology.
- Independently organize work, set priorities, meet critical deadlines, and follow up on assignments.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Compose correspondence and reports independently or from brief instructions.
- Be a problem solver who can resolve issues as they arise.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
- Bilingual is highly desired
- Possess experience in administrative and office support within a municipality is highly desired.
QUALIFICATIONS: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education: Equivalent to graduation from the twelfth (12th) grade, preferably supplemented by specialized coursework in typing, bookkeeping, or related office function(s).
Experience: One (1) year of experience performing office support duties using modern office practices, procedures, and equipment.
License and Certifications: Possession of, or ability to obtain, a valid California Driver’s License by the time of appointment and a satisfactory driving record.
Benefits
The City of East Palo Alto offers a competitive benefits package, including choices among plan options for medical, dental, vision, life insurance, short and long-term disability, and CalPERS long-term care insurance.
Union Membership: This position is non-exempt and subject to the overtime rules of the Federal Labor Standards Board and is part of the Service Employees’ International Union group (SEIU).
Health Benefits: For medical coverage, the City contracts with Sutter Health and Kaiser Permanente. The city pays 100% employee only Kaiser Coverage and 65% Dependent Coverage up to the Kaiser Coverage Plan. If enrolled in Kaiser High Deductible Plan, the City will contribute $2,000 into a Health Equity Savings Account prorated to date of hire.
Dental insurance: is through Delta Dental. The city pays full cost for employees only.
Vision: Supplemental Insurance with VSP (employee paid)
Long Term Disability: City paid.
Life Insurance: The City pays for coverage of $25,000
Retirement: CalPERS Classic Members - 2.5% @ 55 formula Employee pays 8% employee contribution. * Three (3) year average final compensation.
CalPERS New Members—2% @ 62 formula Employee pays 7.75% employee contribution. * Three (3) year average final compensation
Sick Leave: 3.7 hours biweekly
Vacation: Accrual ranges from 80 – 200 Hours per year based on years of continuous service with the City
Holidays: 13 Paid Holidays per year
Bi-lingual Pay: Additional $50 / pay period. English/Spanish for qualifying individuals and positions after passing bilingual test.
Tuition Reimbursement: $600-$1,000 per year
Deferred Compensation Plan: The City offers an optional 457 Plan through Mission Square.
Employee Assistance Program: The City of East Palo Alto offers an employee assistance program for employees and dependents that provides counseling and other services for dealing with life’s challenges at no cost to the employee.
Flexible Spending Plan: Voluntary pretax employee contributions up to $2,650 for health care expenses and up to $5,000 for dependent care expenses per year.
Special Instructions
SELECTION PROCESS: It is important to complete all required application materials. Applications will be reviewed in detail to identify the most qualified candidates to move forward to the next phase in the recruitment process. The most qualified will be invited to a practical exam that may include but is not limited to a computer software skills test, or a written or multiple choice exam. Those who score the highest on the exam will advance to the next phase of the recruitment process to a panel interview. It is desired that the successful candidate will begin employment as soon as possible. Completion of the application is a required part of the application and examination process. “See Resume” will not be acceptable as completing the application.
APPLICATION PROCESS: To be considered for this exciting opportunity, candidates should apply through CalOpps.org. https://www.calopps.org/city-of-east-palo-alto. Complete an online application, the required supplemental questionnaire, and a letter of interest. All materials must be included to be considered as a candidate.
Deadline to Apply: Wednesday, July 17, 2024, at 11:59 PM
Additional inquiries about the position may be directed to Danielle Oliveira from Muchmore Than Consulting, danielle@muchmorethanconsulting.org, or (650) 853-3116.
The City of East Palo Alto is not responsible for the failure of internet forms or email in submitting your application. Candidates with a disability who may require special assistance in any phase of the application or selection process should advise Danielle Oliveira from Muchmore Than Consulting.
THE CITY OF EAST PALO ALTO
IS AN EQUAL OPPORTUNITY EMPLOYER
Recruitment Services Provided by Muchmore Than Consulting, LLC