Description
The Department
The Human Services Department (HSD) delivers and supports services by forging long-term community partnerships, engaging with and building the capacity of the community to do its own problem-solving, and leveraging financial and volunteer resources. The Department’s nationally and internationally recognized programs support thousands of residents throughout their life course, from infants to elders. The department offers a hybrid working environment which is friendly, supportive, collegial and, where staff of many disciplines come together to problem solve, compassionately assist those in need, learn together and share successes.
The Administration Division of HSD specifically supports a robust grants program that administers federal and local funding that addresses the needs of lower income Fremont residents. The Department receives approximately $2.2 million in annual federal funding from the Department of Housing and Urban Development (HUD) and an additional $800,000 in local funding to administer to non-profit and community agencies that provide vital services to Fremont’s most vulnerable residents.
The Position
The Senior Accounting Specialist is responsible for a variety of advanced level fiscal clerical assignments. This position provides administrative support of federal Community Development Block Grant (CDBG) and HOME Investment Partnership Programs (HOME) programs related to affordable housing and services to low income residents.
Examples of Job Duties
- Prepare and execute contracts for CDBG, ESG, HOME, and SSG Grant Programs.
- Provide contract administration/clerical support, which includes keeping and maintaining detailed records and information required by federal grant programs.
- Prepare and execute purchases orders, process invoices, and keep grant accounting records.
- Provide support of the CDBG Citizen Advisory Committee (CAC) meetings and provide assistance through the coordination of the meeting schedule, preparation of meeting agendas, summary notes of meetings, and other materials (requires evening attendance).
- Assist in the Request for Proposal (RFP) Process for all grant programs and provide assistance in operating Zoom Grants for the intake, review, and final scoring of grant proposal applications.
- Provide customer service assistance to subgrantee agencies for a variety of contract administration needs.
- Prepare, organize, and maintain records needed to help programs meet audit requirements.
- Process CDBG Rehabilitation loan payoff and subordination requests. Research and analyze loan agreement regulations on a case-by-case basis.
Ideal Candidate
Ideal Candidate
The Human Services Department is seeking a motivated individual who has knowledge of the methods, practices, and terminology used in grant accounting clerical work. The ideal candidate is someone who is well versed or can quickly learn the pertinent rules, laws and policies regarding municipal grant accounting methods as they relate to the administration of federal grant programs. In addition, the successful candidate must demonstrate the ability to clearly and concisely communicate orally and in writing, while comfortably working in a diverse, fast-paced environment.
Education and Experience
Any combination of education and/or experience that has provided the knowledge and skills necessary for satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: High school diploma or equivalent, and two years of accounting clerical experience at the journey level. Work experience with CDBG, ESG, HOME or any grant programs with a municipal agency is highly desirable.
Licenses/Certifications/Special Requirements
- Possession of a valid Class C California Driver’s License is required by time of appointment.
Benefits
The City of Fremont's Benefits Summary can be viewed at: https://www.fremont.gov/government/departments/human-resources/salaries-benefits
Special Instructions
Application Process
Candidates may apply for this position by submitting a completed City application, resume and supplemental questionnaire through the online application system (Government Jobs) at: https://www.governmentjobs.com/careers/fremontca
The first review of applications is July 17, 2023.