The Project Analyst will assist with the grants and contracts billing process and perform a range of other accounting and financial analysis duties.
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The position requires a highly motivated and organized individual who is able to handle multiple tasks, make good judgment decisions, and work independently or as part of a team.
Supervision
This position reports to the Accounting Supervisor, and some tasks may be supervised by the Deputy Financial Officer. The position does not have any direct supervisory responsibilities and will generally work as part of a team of 8-10 coworkers.
ESSENTIAL FUNCTIONS
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
- Review grants and contracts charges for compliance with the related agreements.
- Prepare invoices to grantors in strict accordance with grant guidelines including the period of performance, the scope of work, and other eligibility restrictions.
- Communicate and follow up with the appropriate staff regarding the necessary invoice adjustments or approvals.
- Maintain grant and contract files, including grant agreements, budgets, board actions, contacts, billings, correspondence, and project progress reports.
- Record various types of financial transactions accurately and timely in the general ledger. Resolve accounting issues and perform account analysis.
- Prepare internal reports for management, including a monthly report on grant and contract billing activities.
- Develop and submit fiscal reports that may be required by contract or statute.
- Prepare a variety of journal entries including land acquisition recording, reclassifications, and other adjustments for approval and posting.
- Maintain deferred revenue accounts and prepare revenue recognition journal entries on a regular basis.
- Assist with month-end closing procedures such as cost allocations, prepaid expense amortization, and other recurring transactions.
- May be required to assist in the preparation of the agency’s annual budget, budget-to actuals tracking, and budget revisions.
- Maintain good habits of answering and responding to incoming telephone calls, correspondence, and when communicating and providing customer service to citizens who seek assistance.
- Maintain positive relationships with coworkers, representatives of other government agencies, non-profit organizations, homeowner’s associations, and the public at large.
- Perform other related duties as assigned.
JOB SPECIFICATIONS
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to remain in a stationary position, occasionally move about inside the office to access supplies and office machinery, frequently communicate and exchange information, review handwritten, electronic and facsimile documents, and operate a computer and other office productivity machinery. The employee must occasionally move items weighing up to 20 pounds inside the office.
Required Hours and Location
Monday through Friday, 8 hours per day, 40 hours per week with some scheduling flexibility. Occasional overtime work in evenings or weekends upon prior approval by supervisor. The position will work out of the Los Angeles River Center and Gardens but may be required to travel to various other locations. Offices at the River Center are spread among multiple buildings and floors.
REQUIRED SKILLS
- Working knowledge of Generally Accepted Accounting Principles (GAAP).
- Verbal and writing skills must be advanced enough to explain financial matters effectively.
- Advanced knowledge and work experience with MS Excel spreadsheets and some experience with ERP systems.
- Ability to review and analyze financial information, make recommendations, and take effective actions.
- Ability to prioritize and complete tasks and projects in a timely manner, even when working on multiple projects simultaneously.
- Ability to establish and maintain positive, cooperative relationships with those contacted in the course of work.
- The ideal individual for this position must be self-motivated, self-directed, and proactive, with the ability to take initiative and work independently.
MINIMUM QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
Education and Experience
- B.A. or B.S. degree in accounting or a related field.
- Two (2) years of relevant experience performing similar accounting duties.
- Desired experience includes familiarity with governmental accounting and Government Accounting Standards Board (GASB) statements.
Training and Certification
- Must have a valid California driver’s license in good standing with a satisfactory driving record at the time of hire.
- Basic First Aid and CPR certification (or ability to complete within 6 months).
Competencies:
- Excellent oral and written English language skills. Not required to be a native English speaker, but fluency in English will be required.
- Excellent organizational skills.
- Establish and maintain cooperative relations with those contacted in the course of work including the general public.
Knowledge of:
- Bilingual skills in English and another locally common language, such as Spanish, Korean, Farsi, Chinese, Armenian, Yiddish, or Tagalog is desired.
This job announcement is not intended to, and does not, create an employment contract of any kind and does not create any express or implied contractual obligations. Employment at MRCA is at-will without exception. The employee and MRCA may terminate employment at any time with or without advance notice and with or without cause.
Any provision contained in this job announcement may be modified or revoked at any time without notice.
