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The City of San Mateo is hiring!

ADMINISTRATIVE ASSISTANT (PER DIEM)

City Manager's Office

Position:          Per Diem Administrative Assistant

Salary:             $36.47 - $43.50 hourly (depending on experience)

Job Type:        Temporary (up to 1,000 hours per fiscal year)

                         Part-time 30 hours per week with limited benefits

Location:         City Hall 330 W 20th Ave, San Mateo, CA 94403

Hours:             Flexible from 8:00 a.m. – 5:00 p.m., Monday through Friday

Application:    Application process is open until filled

EXAMPLES OF WORK PERFORMED:

• Provide customer service to the public in-person and answer the City's main telephone line
• Perform a variety of general administrative clerical duties for the City Manager's Office
• Refer in-person inquiries, emails, and phone calls to appropriate department personnel
• Respond to basic City Manger’s Office inquiries
• Sort, file and scan documents and records
• Prepare/review internal and external documents such as letters, flyers, and procedures documents
• Support facilities procurement and event planning
• Monitor and order department office supplies
• Provide other general administrative and office duties as assigned
• Effective communication and prioritization skills are highly desirable and bonus points for a positive attitude!

MINIMUM QUALIFICATIONS:

Any combination of experience and training that would likely provide the required knowledge 
and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

    Experience:

•     One year of general clerical experience comparable to that of a journey level clerical class in 

    the City of San Mateo.

    Education:

•     Equivalent to the completion of the twelfth grade supplemented by specialized clerical training.

ADA Special Requirement:
Essential duties require the following physical abilities and work environment:

Ability to work in a standard office environment.
 

HOW TO APPLY: Interested candidates should submit an online City of San Mateo employment application at www.calopps.org

All applications will be reviewed in detail and the most qualified applicants will be invited to interview. The most successful applicants will be hired pending all necessary paperwork, DMV, and work history check. On the first day of employment, individuals will be required to provide documentation for proof of authorization to work in the United States.

Should you have questions regarding this position, please contact Christina Horrisberger at (650) 522-7210 or email chorrisberger@cityofsanmateo.org and expect a response on or after November 1, 2024.

Note: The City of San Mateo reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process. ALL RESPONSES WILL BE CONDUCTED VIA THE EMAIL ADDRESS PROVIDED IN YOUR ONLINE APPLICATION. Therefore, it is imperative that you provide an email address to which you have access, and it is recommended that you frequently check your email for notices from: sanmateo@CalOpps.org.

Fine Print

Prior to hire, candidates will be required to successfully complete a pre-employment process, including a driving record review, reference check, and Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background checks. A conviction history will not necessarily disqualify an applicant from appointment.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin. It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo is an Equal Opportunity Employer (EOE).

In compliance with the Americans with Disabilities Act, applicants requiring accommodations for any part of the testing or recruitment process must notify lcoles@cityofsanmateo.org or (650) 522-7264 seven (7) days in advance of the deadline for the part of the process requiring accommodations. Do not upload any documents related to your request for accommodation in CalOpps. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.

Join an agency committed to creating a healthy breathing environment for every Bay Area resident while protecting and improving public health, air quality, and the global climate!

The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices. The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

At the Air District, we take pride in our commitment to fostering a workplace that values diversity and promotes cultural awareness. We prioritize employee engagement by providing a collaborative and inclusive environment that encourages active participation and open dialogue. Additionally, we believe in pay equity and strive to create an equitable compensation structure. With a strong emphasis on work-life balance, we understand the importance of supporting our employees' well-being both inside and outside the workplace. Join us in a dynamic and inclusive culture where your contributions are celebrated and your growth is nurtured.

The Air District is currently accepting applications for the position of Principal Air Quality Specialist in the Ambient Air Quality Analysis section of the Meteorology and Measurements Division. This is an open recruitment for one(1) full-time, represented position.

This position is located in the Clerk-Recorder Office and performs a wide variety of specialized technical duties including providing information and assistance to the public regarding departmental policies, procedures and laws. The Office Technician II position is distinguished from the class of Office Technician I by the responsibility to perform the most complex technical duties in the program to which assigned. The position is scheduled for forty (40) hours per week. 
 

JOB DUTIES

• Establishes files; maintains accurate and detailed records; verifies the accuracy of information; researches discrepancies and notifies appropriate personnel or agency. 
• Word processes and proofreads a variety of documents; enters a variety of departmental data into the computer; retrieves information as needed; operates various printers.
• Performs routine clerical duties as required, including but not limited to typing reports and correspondence, copying and filing documents, retrieving files, entering computer data, completing and processing various forms, maintaining inventory, ordering supplies, assembling materials, faxing information, answering the telephone, greeting and assisting customers / clients, processing mail, etc.

Refer to the job description for a full list of duties.

San Mateo County Health - San Mateo Medical Center is seeking a well-qualified and experienced Materials Management professional for the position of the Director of Materials Management.

Under the direction of the Chief Financial Officer, the Director of Materials Managementwill plan, organize, direct and supervise the operations of the Material Management division for the San Mateo Medical Center including central supply, purchasing and receiving, inventory control, contract coordination, laundry, mailroom, and transportation. The Directorprovides leadership to permanent and temporary employees as well as contractors who provide specific services.

Additionally, the successful hire will assist in the development, implementation and evaluation of goals, objectives, policies and procedures; provide staff support to higher-level management; and select, train, and supervise subordinate professional, technical, and clerical staff. This position exercises direct and indirect supervision over managerial, technical and clerical staff. This level assists in the recommendation and development of goals, objectives, policies, and priorities related to a specialized service or program; and is responsible for implementing these objectives.

Some of the key priorities of the position include:

• Ensure an uninterrupted chain of supplies and services to all users, meeting clinical and financial needs of the organization.
• Provide excellent customer service and excellent cost management.
• Manage a medical supply budget including cost targets, facilitate product standardization and manage supply utilization.
• Lead the administration of San Mateo Medical Center's materials supplies contracts.
• Serve as a point focus for vendor management, supplies and services contracting, and product selection efforts for the medical center.
• Develop supply chain management programs for medical, surgical, laboratory, and other patient care and ancillary departments.
• Develop and monitor inventory management programs for key customers.
• Coordinate value analysis and other end-user and management teams focused on cost management and cost reduction within clinical and support services departments, including cost analysis, communication plans and components, and development of cooperative leadership with County end user management staff.
• Collaborate with nursing and medical staff regarding cost savings opportunities for the hospital and related areas and functions.
• Identify and implement price, utilization, waste management, make vs. buy, and other cost reduction opportunities with respect to supply chain and purchased services activities for the medical center.
• Manage compliance with group purchasing organization (GPO) contracts.
• Drive savings and improve financial performance through contract negotiation, process improvements, strategy recommendations, and the implementation of existing GPO contracts.
• Organize, direct, coordinate, and evaluate the operations of support services departments such as the mailroom, and courier services.
• Develop quality measurement and regulatory compliance programs for assigned areas, with the identification and development of relevant key performance indicators, and improvement processes.
• Participate in LEAN process programs for system-wide and focused performance improvement activities.
• Establish and maintain effective working relationships with staff, other departments, agencies, vendors, and contractors.
• Accurately analyze problems, identify causes and solutions, develop practical recommendations, and take appropriate action to resolve the problems.
• Prepare complex and detailed written reports, procedures, and contracts.
• Communicate effectively with diverse audiences.

Ideal Candidate will have:

• A Bachelor's degree from an accredited college or university with a major in health, public or business administration or a closely related field.
• At least five years of experience in a hospital or medical clinic management involving materials purchasing, receiving, distribution and inventory management.
• At least three years of supervisory experience.
• Strong understanding of supply chain operations, specifically in a hospital and clinic setting.
• Knowledge of the principles and practices of materials management and purchasing, and contracts administration.
• Working knowledge of medical products and equipment, surgical supplies, as well as laboratory and other related products.
• A firm understanding of primary contracting concepts and experience with contract negotiations.
• Success in driving value through rebates and tier level contract negotiation.
• Knowledge and experience with automated systems for purchasing, distribution, contract management, and instrument tracking.
• Comprehensive knowledge of GPO contracting and contract management.
• Experience with maintaining prime distributor relationships.
• Understanding and experience with the management of personnel and budget.
• Up-to-date knowledge in the latest trends in healthcare policy.
• Extensive knowledge of laws, codes and regulations governing community healthcare facilities, including hospital accreditation, and quality management and regulatory compliance principles with respect to supply chain function.
• A customer-centric mindset and a strong focus on service excellence, ensuring that all supply chain and materials management activities enhance the experience and satisfaction of healthcare providers and patients.
• Team orientated, collaborative and cooperative attitude, with the ability to work across departments to support the broader goals of the healthcare organization.
• A commitment for driving continuous process improvement, innovation, and excellence in healthcare supply chain management.
• Excellent problem-solving skills and demonstrated ability to think critically and strategically when addressing complex issues, finding solutions that balance operational efficiency with regulatory compliance.
• Strong Initiative and be a self-starter who takes ownership of tasks, anticipates challenges, and proactively develops solutions.
• Excellent communication skills and be cooperative, with the ability to engage effectively with internal teams, external partners, and executive leadership.

Qualifications

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• Education: A Bachelor's degree from an accredited college or university with a major in health, public or business administration or a closely related field.
• Experience: Three years of experience in hospital or medical clinic management involving materials purchasing, receiving, distribution and inventory management.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to http://jobs.smcgov.org to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required application materials . Online applications must be received by the Human Resources Department before midnight on the final filing date.

TENTATIVE RECRUITMENT SCHEDULE

Final Filing Date: Wednesday, November 13, 2024 11:59 p.m. PST

Application Screening: Week of November 18, 2024

Panel Interviews: Week of December 9, 2024

The County of San Mateo Probation Department is s eeking a well-qualified individual for the position of Institution Services Manager.

The Institution Services Manager (ISM) is a first-level supervisory position in the Probation Department. The ISM provides supervision, staff support and coordination of various daily activities necessary for the efficient operation of the Juvenile Hall located in the City of San Mateo. To learn more about the department, visit https://www.smcgov.org/probation.

The ideal candidate will have:

• Superior interpersonal skills with expertise to motivate and develop staff.
• Enthusiasm for the job.
• A positive and flexible outlook and excitement for new challenges.
• Excellent oral and written communication skills.
• Ability to work well independently and as a member of a team.
• Excellent organizational ability for handling multiple tasks and urgent issues quickly and simultaneously.
• Ability to manage and de-escalate conflicts.
• Ability to make quick and informed decisions.
• Demonstrates patience, empathy and cultural competence when dealing with youth and staff.
• An innovative leader who is able to think creatively and able to shift with the new trends.
• Ability to work collaboratively with different services providers and Justice Partners.
• Initiative and sound independent judgment when responding to the public and dealing with problems.
• Skill as a consensus builder who is a firm, fair, responsive and tactful leader with excellent group facilitation skills.
• Demonstrates creativity when dealing with programs and staff issues.
• Ability to make sound decisions.
• Knowledge in management and supervision of staff, including training, coaching, encouraging and holding staff accountable.
• Experience in procedures involved in the care, safety, transportation, custody and security of youth.
• Knowledge of principles of evidence-based supervision and personnel management practices.
• Ability to provide appropriate feedback and guidance to staff.
• Ability to provide crisis management in emergency situations.

Qualifications

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Three years of journey or higher level experience providing counseling, guidance, supervision and custody for a group of juveniles in a 24-hour institution, including at least one year in a lead or supervisory capacity.

Background Investigation Requirement: Must pass a detailed background, psychological, and fingerprint investigation as a condition of employment.

Work Schedule Requirement: Must be able to work weekends, holidays, evenings, other shifts, and be on-call.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Tentative Recruitment Timeline

Final Filing Date: Wednesday, October 30, 2024 by 11:59PM PST

Application Screening: October 31, 2024

Panel Interviews: November 20 and/or 21, 2024

Join us in shaping the future of San Mateo County! The Assessor-County Clerk-Recorder & Elections Office is dedicated to achieving a better future for the County and its communities.

The Assessor-County Clerk-Recorder & Elections Office is seeking well-qualified candidates for the position of Administrative Assistant II.

Under direction, in the administrative office of a County department or comparable administrative unit, to assist management personnel in such activities as budgeting, purchasing, analysis of office methods and procedures, personnel transactions and supervision of clerical staff; and to do related work as required.

DISTINGUISHING CHARACTERISTICS

This is the fully experienced and second working level in the Administrative Assistant series. Employees in this class assist higher-level management personnel in larger departments, or department heads/assistant department heads in smaller departments, or large divisions of the larger departments, or perform a broad range of duties in support of a small department.

Examples Of Duties

Duties may include, but are not limited to, the following:

• Supervise the office services and business management activities of a department or division including such functions as purchasing, budgeting, payroll, personnel transactions, and typing services.
• Maintain operational budget and facilitate development of performance measures for a smaller section or department.
• Maintain auditing, accounting and budget controls on a level not requiring a professional accountant.
• Plan, assign and supervise the work of a clerical staff.
• Assist higher-level administrative staff in analyzing budget needs and assisting in the preparation of budget requests.
• Assist in the preparation and follow-up of applications for assistance from Federal and State agencies.
• Confer and coordinate with other administrative staff within the department of assignment and with staff in County administrative agencies on a variety of administrative matters.
• Assume responsibility for the proper and efficient function of the office of assignment and the enforcement of office and agency rules and regulations.
• Study departmental management procedures and prepare reports with recommendations for improvement.
• Prepare procedures manuals and assist in preparation of other departmental publications.
• Manage department contracts and agreements.
• Perform related duties as assigned.

Qualifications

Knowledge of:

• Principles of organization, administration and supervision.
• Budgeting principles and practices.
• Modern office methods and procedures associated with information technology.
• Principles and practices of sub-professional accounting, bookkeeping and fiscal procedures.

Skill/Ability to:

• Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form.
• Establish and maintain accounts and budgetary controls.
• Learn quickly the laws and rules governing the operations of the department to which assigned.
• Interpret and explain laws and rules to subordinates, other County departmental staff and to the general public.
• Plan, organize and supervise the work of clerical personnel effectively.

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the “Apply” button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Responses to the Supplemental Questionnaire must be submitted in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Tentative Recruitment Schedule

Final Filing Date: Monday, October 28, 2024

Application Screening: Tuesday , October 29, 2024

Civil Service Panel Interview: Tuesday, November 5, and/or Wednesday, November 6, 2024

THE OPPORTUNITY

The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. We are currently hiring for a Part Time Office Assistant to join our team. Under general supervision, performs a variety of general clerical duties in support of an assigned department/division.

Currently, we have an opening within our Community Development Department. However, the list established for this recruitment may be used to fill any current or future vacancies accordingly.

At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. We are committed to creating an inclusive environment for all employees and residents.

This is a part-time, at-will, non-benefited position. Hours are limited to less than 1,000 hours per year.

BASIC EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

• Performs a variety of office support and general clerical duties.
• Acts as receptionist; receives and screens visitors and telephone calls; takes messages, directs the caller to the proper office or person, and/or provides factual information regarding City and departmental activities and functions.
• Enters, edits, updates, and retrieves data from reports, spreadsheets, and automated systems and prepares periodic or special reports, following established formats and processes.
• Establishes and maintains office files, following an established filing system; research and compiles information from such files; purges files as required.
• Perform related duties as assigned.

The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

THE POSITION

Tri-City Mental Health Authority is currently hiring to fill one (1) full-time vacancy for the position of Behavioral Health Specialist within the Mobile Crisis Care Program (MCCP). Tri-City’s MCCP is a 24/7 mobile crisis response team with shifts that may include evenings, weekends, daytime hours, and holidays. Weekend and night shifts will be entitled to Shift Differential Pay of $2.50 per hour on weekdays (Monday through Friday) and $3.50 per hour on weekends (Saturday and Sunday). Holiday shifts will be entitled to Holiday Pay.

The MCCP Behavioral Health Specialist will be part of a team that provides crisis intervention and stabilization, linkage and referral, consultation, and education within the scope of practice. The MCCP Behavioral Health Specialist will report to the Mobile Crisis Care Program Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Provides individual, group, family, and collateral rehabilitative support services to facilitate behavior modification including skill building, needs assessment, self-care/safety, and coping strategies and techniques; may provide case management services in the office and in the field.

• Develops, monitors, and evaluates client rehabilitative and case management goals and increases/decreases in targeted behavior according to client needs; monitors goal
  progress/regression.

• Provides linkages, resources, and referrals to address basic needs and other barriers to wellness and recovery including food, housing, clothing, transportation, and other financial resources.

• Encourages and supports clients to fully engage in services; provides outreach and assists clients in addressing and overcoming barriers to treatment.

• Plans and facilitates and/or co-facilitates group sessions for clients and community members focused on skill building; tracks client attendance and follows up with individual clients, as necessary.

• Provides advocacy for clients to ensure inclusion in all aspects of the community including socialization, employment, education, and housing to meet client needs.

The County's Executive Office is seeking highly qualified applicants for the position of Director of County Procurement.

Please view our Online Brochure for detailed information about the position and instructions on how to apply.

The Position

Administering all county procurement and contracting efforts and with an eye toward efficiency and effectiveness, the Director of County Procurement (Director) will plan, direct, coordinate, organize, and manage all division activities to maximize strategic sourcing, contracting, procurement, supply chain management, and the use of supporting technologies for the purchasing of materials, products, and services. Additionally, the Director will develop, implement, and evaluate goals, objectives, policies, and priorities for the division. The Director will also provide highly complex staff assistance to the County Executive.

To assist in these endeavors, the Director will lead a dedicated team of procurement managerial, supervisory, professional, technical, and clerical subject matter experts committed to exceptional customer service and fair, open, competitive, timely, and ethical procurement practices. Included on the team are Contract Administrators who will act as trainers and consultants to the 23 County departments so that the contract process is consistent, streamlined, and effective.

In addition, the Director will oversee the implementation of a new Contract Management System (CMS) and will manage the ongoing guidance, support, and training for users. The County enters into more than 1,500 contracts annually.

We seek a collaborative and innovative leader with keen business acumen and a desire to lead a team of buyers and contract administrators to the next level of professional development. We also seek an experienced manager with proven success using enhanced technology to procure $400 million of supplies, equipment, and related services annually. Additionally, we seek someone committed to the values of this government agency, providing exceptional services to the communities we serve.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click "Apply". If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

In addition to completing the standard Employment Application form, responses to the Supplemental Questionnaire (attached to the application form) must also be provided.

TENTATIVE RECRUITMENT SCHEDULE:

Final Filing Date: November 1, 2024, at 11:59 PM PST

Application Screening: November 5-7, 2024

Panel Interview: November 20-21, 2024

The City of Burlingame's Public Works Department is accepting applications for the position of Management Analyst

Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization.

We recently asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories:

• Colleagues
• Community
• Location
• The Work
• The Benefits

Browse the Burlingame Welcome Brochure for more information about why employees love  working here or view our City of Burlingame is a Great Place to Work Video: 

Welcome Brochure 

City of Burlingame is a Great Place to Work Video

For more detailed information regarding the minimum qualifications and essential functions of the position, please review the Management Analyst job description.