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The City of Millbrae has an exciting opportunity for one (1) full-time Plant Senior Treatment Operator (Operator III) to join our team. This critical role is responsible for operating, maintaining, and monitoring the City’s water pollution control plant to ensure the efficient and effective treatment of wastewater. As a Treatment Plant Operator III, you will regulate wastewater flow, adjust treatment processes, inspect and repair equipment, and maintain accurate records of plant operations. Additionally, you will conduct laboratory tests, perform preventive maintenance, and serve as Operator of the Day as assigned.

This position is ideal for individuals with experience in wastewater treatment operations who are looking to advance their skills while contributing to the health and safety of our community. The City of Millbrae offers a competitive compensation and benefits package, professional development opportunities, and a supportive work environment.

If you are a skilled treatment plant operator with a Grade III Operator Certificate and a commitment to maintaining high environmental and safety standards, we encourage you to apply!

DEFINITION 

Under general supervision, performs a variety of work related to the operation, maintenance, and monitoring of the water pollution control plant; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Treatment Plant Operator III is the advanced journey-level position in the Treatment Plant Operator class series.  This classification is distinguished from the Treatment Plant Operator II in that the Treatment Plant Operator III requires a higher level of licensure.

SUPERVISION EXERCISED AND RECEIVED

Receives general supervision from the Chief Treatment Plant Operator.

DUTIES AND RESPONSIBILITIES

The duties listed below are illustrative only and are not meant to be a full and exhaustive listing of all of the duties and responsibilities of the position.

• Operates wastewater treatment machinery and equipment; reads, records and interprets meters and gauges; adjusts controls to properly regulate flow and process of wastewater; adjusts and monitors the operations of valves, pups, motors, chlorinator, disinfection equipment, filters, digesters, and clarifiers; inspects equipment, tools, pumps, and machinery;
• Collects and maintains accurate records and prepares summary reports of plant operations; collects samples; runs a variety of tests on tanks, equipment, and materials, and records results;
• Performs standard laboratory test of materials in process; adjusts plant processes as needed; takes grab and composite samples; performs other laboratory routines as required; maintains accurate records of laboratory test conducted;
• Disassembles electrical, plumbing, and other mechanical or constructed plant systems and structures; makes repairs to existing equipment; fabricates parts when feasible; reassembles and tests repairs; operates tools in the repair and maintenance of electrical systems, plumbing, and mechanical systems; performs sandblasting, welding, concrete and cement work, metal work, general construction, and related work; assists in plant construction projects as appropriate;
• Conducts preventative maintenance, including oiling, greasing, cleaning, and maintaining treatment plant machinery and equipment; cleans, adjusts, and repacks valves and pumps; inspects plant electrical, plumbing, and mechanical equipment for needed repair;
• Operates and records data from the Supervisory Control and Data Acquisition (SCADA) equipment;
• Reads and applies Operations and Maintenance (O&M) manual(s); reads and applies equipment manuals as needed;
• Cleans tanks and containers, sweeps, sands, and paints plant equipment and facilities; performs general groundskeeping such as litter pickup and weed abatement tasks, including trimming weeds and spraying herbicides; performs building custodial and maintenance work, such as sweeping, mopping, dusting, disinfecting, and replacing waste bin liners as needed to maintain orderly plant and facilities operations;
• Serves as Operator of the Day, as assigned;
• Trains and instructs others in plant operations and maintenance processes; and   
• Performs related duties as assigned.

JOB-RELATED QUALIFICATIONS

Knowledge of: Design, operation, and maintenance principles of valves, pumps, motors, plumbing, and electrical systems; sewage treatment processes and general treatment plant operations; basic equipment maintenance and specialized tool operation used in maintenance and repairs; chemicals used in treatment plant operations; applicable State Water Resources Control Board (SWRCB) rules & regulations;  safe work practices and use of safety equipment in relation to the job duties and operational functioning of wastewater processes; basic laboratory practices and procedures; SCADA supervisory control and acquisition control systems.

Ability to: Operate wastewater treatment plant machinery and equipment; read, record, and interpret meters and gauges; use and maintain manual and automated electronic record-keeping systems; perform basic wastewater mathematics; properly adjust operational equipment and process controls; perform standard wastewater laboratory tests; perform preventive maintenance of treatment plant machinery and equipment; perform minor repair of electrical and mechanical systems;  perform operation or maintenance work involving heavy physical labor; communicate effectively orally and in writing; safely operate a variety of hand and power tools; read plant drawings to confirm location of underground piping.

EDUCATION AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities. A typical way would be: 

Education: High school diploma or equivalent (GED).  Technical training in treatment plant operations and maintenance, environmental science, or a related field is desirable.

Experience: Two (2) year of experience in a position equivalent to a Treatment Plant Operator II with the City of Millbrae,

Licenses: Possession and maintenance of a valid Class C California Driver's License with a satisfactory driving. Possession and maintenance of a Grade III Operator Certificate issued by State of California Water Resources Control Board. 

SPECIAL REQUIREMENTS

The ability to sit, stand, walk, kneel, crouch, stoop, squat, twist upper body, climb, lift 60 pounds, and drive a standard motor vehicle.  Work weekends and holidays. Ability to maintain records; learn and see operation of plant equipment, ability to access remote areas of the Treatment Plant using ladders, walk ways, and stairs.

We have an exciting opportunity for a full-time Associate Planner to join our team in Millbrae, San Mateo County.  

Reporting to the Planning Manager, the Associate Planner will be responsible for a wide range of current and long-range planning projects, including design review, conditional use permits, specific plan updates, plan checks, inspections, and creating and implementing new zoning ordinances as needed. The position includes both front counter and back-office responsibilities assisting applicants and residents, as well as regular attendance presenting planning projects at public hearings before the City’s various boards and commissions.

This unique opportunity offers a budding mid-level professional the ability to engage in a wide variety of planning projects with regional significance while serving a charming, diverse community with a small-town feel. The City of Millbrae offers interested applicants a competitive compensation and benefits package, a positive and collaborative working environment, opportunities for professional growth and advancement, and is conveniently located for commuters within walking distance from both BART and Caltrain.  

DEFINITION 

Under general supervision, performs a variety of professional planning work related to current and advanced planning; may assist with project planning and implementation for redevelopment projects; researches and analyzes a variety of planning-related data and information; and performs related work as assigned. 

DISTINGUISHING CHARACTERISTICS

Associate Planner is the journey-level in the Planner class series.  Incumbents perform a wide range of the more complex planning functions, including current and advanced planning.  This class is distinguished from the Assistant Planner by the level and scope of work performed. 

SUPERVISION EXERCISED AND RECEIVED

Receives general supervision from supervisory or management staff in Community Development Department. May provide lead direction, work coordination, and training for lower-level staff.

DUTIES AND RESPONSIBILITIES

The duties listed below are illustrative only and are not meant to be a full and exhaustive listing of all of the duties and responsibilities of the position.

• Conducts assigned planning projects involving land use, populations, structures, economic activities, housing, transportation, environmental and related subjects; conducts research, and confers with applicants, interested parties, and agency representatives to identify problems and opportunities; processes use permits, business licenses, and re-zoning and subdivision variances;
• Conducts studies and prepare reports and plans related to mid-range and long-range planning;
• Participates in revising and updating the General Plan, Parks Master Plan, and other planning-related laws, ordinances, and regulations; participates in regional planning initiatives as assigned; provides review and feedback on a variety of City plans and projects;
• Participates in drafting and implementing checklists, design guidelines, applicant guides/primers, policies, procedures, and other documents related to short-term and long-term planning, including obtaining required approvals;
• Analyzes data with respect to relevant laws, ordinances, regulations, and policies; determines methods to reconcile project conflicts with local and State law;
• Prepares professional staff reports of summarized data, conclusions, and recommendations; prepares staff analysis and reports regarding land use applications;
• Attends and makes presentations to the Planning Commission, City Council, Agency Board, other commissions, and the public;
• Receives and reviews planning applications; coordinates review with various City and outside agencies; assists with the creation and revision of plans and related documents; may lead a team on complex applications and long-range planning projects; responds to inquiries both orally and in writing; interprets planning policies, State laws and local ordinances within established parameters; explains City procedures in person, over the phone, and in writing;
• Drafts resolutions, findings, ordinances, and amendments to plans and related documents; prepares and oversees the preparation of graphs, charts, and other displays;
• Ensures that all public and private development proposals have been properly reviewed and noticed under California Environmental Quality Act (CEQA) and State Law; 
• Provides information on City, regional, and State environmental, zoning, land use, development standards, and subdivision requirements to consultants, developers, property owners, and the general public;
• Works extensively on the computer to manage current planning caseloads, produce written documents, prepare maps and graphics, analyze data, create graphics, research on the internet, and communicate with others through email;
• May administer contracts and oversee the work of consultants; may coordinate staff assigned to planning projects as assigned; may serve as a liaison with other City departments on large development projects;
• May provide a variety of support to the department, other City agencies, commissions, or ad-hoc advisory groups; and
• Performs related duties as assigned.

JOB RELATED QUALIFICATIONS

Knowledge of: Mapping and drafting techniques involved in planning; design and plan review techniques; principles, practices, and purpose of municipal planning; laws and regulations related to city planning, including CEQA, State planning law, and subdivision map act; site and project design review techniques and requirements; nomenclature, symbols, methods, practices, techniques, and instruments used in planning, drafting, and mapping; statistics and statistical analysis as applied to land use, transportation, zoning, and master plan studies; principles and techniques of developing and maintaining a master plan; site planning, and architectural design; laws and other regulations relating to municipal planning; geographic information system (GIS) software, database software, word processing software, spreadsheets, and graphics software.

Ability to: Research, interpret, and apply local, State, and Federal laws and codes; collect, analyze, and interpret data pertaining to planning and zoning situations; apply urban, environmental, housing, zoning, and transportation planning principles and methods to local problems; assist with code and policy development related to planning and zoning; establish and maintain effective working relationships with others; communicate effectively, orally and in writing; understand and interpret maps, plans, building elevations, specifications, and legal descriptions; operate personal computers and utilize planning applications and software used in office environments;  analyze and compile statistical, economic, and technical data; read, understand, and apply State laws, local ordinances and guidelines to permit applications; prepare well-written reports and oral presentations; make effective presentations in public meetings in a clear and concise manner; establish and maintain effective working relationships with other employees, policy makers, developers, and the public; read and interpret architectural and construction plans; participate in project development.

EDUCATION AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities. A typical way would be:

Education:  Graduation from a four-year college or university with major course work in city or regional planning, urban planning, public policy, or a closely related field.  Master’s degree in a related field is highly desirable.

Experience:  Three (3) years of previous professional experience as a current planner.  One (1) year of experience can be substituted by a Master’s degree.

Licenses:  Possession of a valid California Driver’s License and a satisfactory driving record, as determined by the City.

SPECIAL REQUIREMENTS

Speak clearly and understandably; operate standard computer programs. Ability to travel to various locations within and outside the City of Millbrae to meet program needs and fulfill the job responsibilities. When driving on City business, maintenance of a California driver’s license and satisfactory driver’s record is required. Must be able to actively participate in evening meetings.

Other Requirements: Must have the willingness and ability to work the hours necessary to accomplish the assigned duties, including evening and weekend hours; attend evening meetings; travel out of town to attend workshops, conferences, and seminars during work and non-work hours.

The City of Millbrae has an exciting opportunity for two (2) full-time Plant Senior Maintenance Worker to join our team. This critical role is responsible for leading and performing a variety of preventive maintenance, repairs, and installations of water pollution control plant equipment and sewage pumping facilities. As a Senior Maintenance Worker, you will ensure the effective operation of plant machinery, coordinate maintenance tasks, order supplies, and maintain accurate maintenance records. You will also provide lead direction, work coordination, and training to lower-level staff.

This position offers a unique opportunity for those with experience in the maintenance and repair of water treatment plant systems to further develop their leadership skills while serving a vibrant and diverse community. The City of Millbrae offers a competitive compensation and benefits package, a positive and collaborative working environment, and opportunities for professional growth and advancement.

If you are ready to take on a leadership role in ensuring the efficient operation of Millbrae's essential water treatment systems, we encourage you to apply!

DEFINITION 

Under general supervision, leads and performs a variety of preventative maintenance, repairs, and installation of water pollution control plant, sewage pumping facilities, and equipment; maintains accurate maintenance records; orders and maintains an inventory of supplies, parts, and other frequently used items; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Senior Treatment Plant Maintenance Worker is distinguished from Treatment Plant Maintenance Worker II in that the Senior Treatment Plant Maintenance Worker level provides lead direction, work coordination, and training to assigned staff and requires a higher level of certification.

SUPERVISION EXERCISED AND RECEIVED

Receives general supervision from supervisory or management staff in assigned department. Provides lead direction, work coordination, and training to lower-level staff.

DUTIES AND RESPONSIBILITIES 

The duties listed below are illustrative only and are not meant to be a full and exhaustive listing of all of the duties and responsibilities of the position.

• Leads and performs tasks related to the maintenance and repair of pumps, motors, plumbing, electrical, and exercise and lubricate machinery within the plant; records and maintains accurate maintenance records in a daily logbook;
• Orders supplies and materials; orders inventory of frequently used parts, oil, and filters for equipment used in the plant;
• Completes monthly work orders and enters information regarding maintenance tasks into the system; records SCADA; records hours on equipment and meters; makes entries into the end of the month report and prints work order summary;
• Generates new maintenance work orders for each month; prioritizes tasks to be performed on Water Pollution Control Plant equipment;
• Leads and performs cleanup of the plant, removing trash, washing down decks, and clearing leaves and branches from storm drains; cleans tools and makes sure equipment is in proper locations and power tools are in safe working condition;
• Changes oil and filters on various pumps and compressors in the plant; maintains safety inspections of fire extinguishers, eye wash stations, and ladders in the plant;
• Removes and replaces packing from various pumps in the plant; installs new rings of packing with new lantern rings if damaged; applies grease to the new set of packing for proper lubrication; removes corrosion or debris from packing gland before reinstalling;
• Evaluates pump performance and flow rate to determine if pump has excessive buildup of rags that is affecting its performance and efficiency; shuts down pumps to remove rags from impeller and clears any obstructions;
• Replaces damaged parts/fittings on leaking chemical feed pumps; makes alterations to existing supply tubing or fittings, replacing clamps or O-rings, or removing  debris caught in the check valves; inspects, tests, calibrates, adjusts, cleans, and paints equipment in the water pollution control  plant; and
• Performs related duties as assigned.

JOB-RELATED QUALIFICATIONS

Knowledge of: Principles, practices, and techniques of the installation, maintenance, and repair of water treatment plan systems; operation of various hand and power tools; proper procedures to safely perform maintenance on machinery and equipment in the plant;  principles and techniques of lead direction, work coordination, and training; maintenance for MP2 program; recording and updating repair history on water pollution control plant equipment; how to create new work orders and close out completed work orders; forklift operations and scissor lift; replacing, repairing, and installing piping, fittings, and valves on water pollution control equipment; data entry of important, vital information regarding maintenance repairs; performance and evaluation on future preventative maintenance in the WPCP MP2 program; proper protective equipment.

Ability to: Drive and operate vehicles and equipment safely; keep inventory, order, and stock  necessary parts and supplies for the maintenance shop; provide effective lead direction, work coordination, and training; ensures safe work practices are observed; establish and maintain cooperative relationships with those contacted in the course of the work; adhere to prescribed policies, procedures, routines, and practices; carry out assignments with minimal instructions; read and understand written instructions, maps, equipment operation manuals, and other written documents associated with the work; effectively schedule work; effectively keep written records. 

EDUCATION AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities. A typical way would be:

Education: High school diploma or equivalent (GED). Technical training in a water treatment plant system or related field is desirable. 

Experience: Four (4) year of full-time experience in the installation, maintenance, and repair of pollution control plant and sewage pumping facilities with at least one (1) year of equivalent experience to a Treatment Plant Maintenance Worker II.

Licenses: Possession of a valid California Class C driver's license and a satisfactory driving record. CWEA Certification as a Grade II Mechanical Technologist. Grade II Electrical/Instrumentation Certificate issued by the California Water Environment Association. 

SPECIAL REQUIREMENTS

Respond to work at any hour of the day or night, within designated timeframe, as required during afterhours, weekend service, and/or emergency situations; carry communication equipment in order to respond after work hours.  Vision, hearing, and physical ability adequate to obtain and maintain a California Class B Driver’s License; speak clearly and understandably. Requires moderate and sometimes strenuous exertion including bending, stooping, crouching, crawling, climbing, lifting, twisting, digging, carrying, and/or handling material weighing up to one hundred (100) pounds.  Work in confined spaces and wear protective equipment. May work in conditions that require exposure to noise, odors, chemical and biological agents, gases, and contact with sanitary wastewater; work at heights up to 20 feet; work in varying temperatures of cold and heat, and in inclement weather for extended periods of time; work in conditions that may contain dust, mold, and various chemicals. 

ABOUT PENINSULA HEALTH CARE DISTRICT:
Peninsula Health Care District (PHCD) is a political subdivision of the State of California, and a California Special District serving the healthcare needs of more than 200,000 mid-Peninsula residents. Founded in 1947, PHCD serves the communities of San Bruno, Millbrae, Burlingame, Hillsborough, San Mateo, and Foster City by supporting the unique health and wellness priorities of our Peninsula communities, and safeguarding access to health services, today and in the future. PHCD fulfills its commitment to the community through oversight of District assets and infrastructure, planning for future health care needs, and investing taxpayer dollars in local health-focused organizations and programs. For more information: https://peninsulahealthcaredistrict.org/

ABOUT ALLCOVE:
allcove™ https://allcove.org/ is a youth drop-in center model that has evolved from the Head Space Program in Australia and Foundry Program in British Columbia, Canada. PHCD is working closely with Stanford’s Center for Youth Mental Health and Well Being (CYMHWB) leadership who have been instrumental in defining the model for California and successfully influencing the State of California Mental Health Services & Oversight Accountability Commission (MHSOAC) to provide start up grants for five pilot centers around the State. PHCD was successful in securing one of those 4-year grants. Here is the link to the State’s initiative
link: https://mhsoac.ca.gov/initiatives/allcove-youth-drop-in-centers/

GENERAL PURPOSE:
Under the direction of the allcove San Mateo leadership team, the allcove™ Peer Specialist engages with allcove youth, provides peer-to-peer support services, and supports outreach efforts to youth and the community, promoting visibility, access and encouraging participation in allcove.

TO LEARN MORE ABOUT THIS POSITION, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Definition: Under supervision, to provide leadership to recreation programs, activities or service; organizes and implements program elements and oversees participants; and performs related work as required.  This temporary part-time non-benefited position works an average of 8 -15 hours per week during each sports season.  This position requires afternoon and evening shifts.

Essential Duties:  Depending upon assignment, the duties of an After School Coach - Recreation Leader I , II or III may include, but are not limited to, the following:

 Assists in planning, organizing, scheduling and provides direct leadership to classes in a specialized phase of the recreation program, class or activities.

• Organizes, inventories and maintains necessary facilities and materials.
• Maintains group and individual discipline, and code of conduct.
• Implements a logical detailed sequence of activities to fit the abilities and interest of the participants.
• Keeps records of attendance, participation.
• Typical duties include: implementation of sports programming, record keeping, maintaining supplies, class development, and gym supervision.
• Performs other duties of a similar nature or level.

Special Requirements:   Vision adequate to supervise participants in recreational programs; speak clearly; ability to bend stoop or crouch; physical stamina to supervise groups of youth participating in recreational programs; ability to work off-hours, shifts or events as required; strength to lift and carry materials weighing up to 20 pounds; and the ability to work outdoors in a variety of weather and temperature conditions.

Minimum Qualifications:

Knowledge of: 

• Common sports, games and recreation activities appropriate for all ages;
• Rules and techniques of common sports and games;
• Principles and methods used in organizing, conducting and supervising a program of recreational activities;
• Record keeping techniques;
• Basic first aid and safety practices and procedures;
• Customer service including greeting guests and providing recreation activity information.
• Recreation organization and implementation

 Ability to: 

• Implement and organize recreation program elements;
• Prioritize and handle multiple program tasks;
• Think and act quickly in emergencies;
• Judge situations and people accurately;
• Understand and carry out oral and written directions;
• Establish and maintain effective and cooperative relationships with subordinates, peers, supervisors, and the public;
• Perform work in a safe manner;
• Perform the physical duties of the job.

Education & Experience: 

Recreation Leader I:  Current enrollment in high school, with minimum age of 15 at time of appointment.  Must possess a work-permit. No previous experience required.

Recreation Leader II:  Current enrollment in high school, with minimum age of 16 at time of appointment.  Equivalent to three (3) months of full-time experience (approximately 500 hours) of volunteer or paid work experience in recreation programs or equivalent. Depending on area of assignment, previous knowledge of and experience participating in the activity and/or sport is desirable. 

Recreation Leader III:  Equivalent to completion of the twelfth (12) grade.  Equivalent to six (6) months full-time experience (approximately 1,000 hours) of volunteer or paid work experience equivalent to a Recreation Leader II with the City of Millbrae. Depending on area of assignment, previous knowledge of and experience participating in the activity and/or sport is desirable.

License:  Must possess and maintain a valid CALIFORNIA Class C Operator's license issued by the Department of Motor Vehicles and a satisfactory driving record.

Certificates:  Must possess a first aid/CPR certification or be willing to obtain one

Service Standards:  

Must successfully complete background process.  All candidates will be fingerprinted pursuant to California State Law.  All successful candidates under age 18 must possess a work permit prior to hire.

Selection Procedure:

An application may be submitted via CalOpps (www.calopps.org). 

Following a review of applications, qualified candidates will be invited for an oral interview.

Equal Opportunity Employer:  It is the policy of the City of Millbrae to provide equal employment opportunities for all employees and applicants for employment meeting bona fide occupatinal qualifications, regardless of race, color, religion, national origin, age, sex, sexual orientation or disability. 

The City of Millbrae is seeking a highly organized and detail-oriented Management Analyst to join the Administration Department, which includes the City Manager’s Office, City Clerk, City Council, and Human Resources functions.

As a Management Analyst in a smaller and dynamic organization, you will have the opportunity to see projects through from start to finish, take on diverse responsibilities, and contribute to a broad range of initiatives.

In this role, you will assist with City Manager and City Clerk operations, risk management, and interdepartmental projects. Some evening and weekend availability is required, as the Management Analyst will be expected to attend the City Council meetings on the 2nd and 4th Tuesdays of each month, as well as special events and occasional weekend functions.

This is a great opportunity to work at the heart of local government, build cross-departmental relationships, and contribute to the effective delivery of services in a team-driven setting. If you possess advanced administrative and technical skills, thrive in a fast-paced, hands-on environment and are ready to grow with us, we encourage you to apply!

DEFINITION

Under general supervision, performs a variety of administrative and analytical tasks related to assigned department; participates in the preparation, monitoring, and control of department budget; conducts or assists with a variety of special studies, surveys, research, and special projects; assists in the development and implementation of department policies; performs related duties as assigned.                                                                                                                 

DISTINGUISHING CHARACTERISTICS                                                                  

Management Analyst performs a variety of complex analytical duties in support of an assigned department.  Incumbents may be assigned tasks related to budget preparation, monitoring and control, developing policies and procedures, supporting management in personnel matters, surveys, data analysis, special projects, and other administrative and analytical support work.

SUPERVISION EXERCISED AND RECEIVED

Receives general supervision from the Department Head or Deputy Director of assigned department.  Provides day-to-day supervision for lower-level administrative and clerical staff.

DUTIES AND RESPONSIBILITIES

The duties listed below are illustrative only and are not meant to be a full and exhaustive listing of all of the duties and responsibilities of the position.

• Maintains, interprets, analyzes, and explains reports, records, and data in a structured management system; provides the results of analysis, recommendations, and information related to the overall management direction, department oversight, and overall operations;
• Conducts surveys and performs research and statistical analyses on administrative, fiscal, management, personnel, staffing, and operational problems;
• Participates in the development and installation of new or revised programs, systems, procedures, and methods of operation; analyzes, reviews, updates, and revises policies, procedures, and practices for conformance with changing regulations as well as needs, directed by long-term planning and indicated by current operational issues and situations;
• Participates in the administration of contracts, which may include those related to capital improvement projects; may be assigned responsibility for department functions, such as reviewing and processing public bid invitations, and reviewing, authenticating, and processing requests for payments, stop notices, and other retention of funds;
• Provides customer service, responding to customer requests and complaints as needed;
• In consultation with appropriate staff members, reviews and monitors overall department financial administration including budget, financial reports, and cost of service analysis; provides direction and coordination for budget preparation and execution; maintains and uses financial and performance records and reports to determine compliance with budget, and monitors trends and observes other performance characteristics to provide advice and assistance to operational managers;
• Manages Departmental agendas for City Council meetings and other meetings as assigned; coordinates the preparation of Department City Council reports; prepares and edits staff reports to the City Council;
• Consults with and provides advice to the Director on personnel matters, including promotions, selection, grievances, compensation, or procedural issues;
• Provides technical and functional supervision of lower-level administrative, clerical, and temporary positions; manages, develops, and trains lower-level support staff;
• Interprets Federal, State, and City regulations; coordinates their application to Department and City operations; serves as Department liaison, informing Department Head and Division Heads on pending legislation and coordinating appropriate responses concerning same;
• Assists in the coordination of interdepartmental and departmental activities with other City departments and divisions and outside agencies; coordinates and administers specialized and ongoing studies and programs requiring interdivisional participation; acts as supervisor for Departmental administrative functions; and
• Performs related duties as assigned.

JOB-RELATED QUALIFICATIONS

Knowledge of: Theories, principles, and practices of public and business administration as applied to assigned operations, programs, and projects; research techniques, problem-solving methods and sources, and availability of information; report preparation and presentation techniques; principles of modern personnel management, supervision, and labor relations; principles of budget preparation, analysis, monitoring, and expenditure control; methods and practices of municipal enterprise fund finance, budgeting, and accounting; principals of functions of assigned department; pertinent State, Federal, and local laws and regulations; modern office practices, procedures, methods, and equipment, including up-to-date computer applications, technology, and systems; organization and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.

Ability to: Analyze fiscal, budgetary, or administrative problems and propose solutions; write clearly and comprehensively; read, interpret, and understand complex rules, regulations, and ordinances; communicate clearly and concisely both orally and in writing; edit reports; communicate and interact effectively with others; analyze and review organizational and management problems, and recommend and implement effective courses of action; establish and maintain cooperative working relationships with those contacted in course of work; elicit cooperation of others; learn, interpret, and apply City policies, procedures, rules, and regulations; properly interpret and make decisions in accordance with laws, rules and policies; assimilate and understand information consistent with essential job duties; think clearly and work well under normal and high pressure circumstances; make sound decisions in a manner consistent with essential job duties.

EDUCATION AND TRAINING GUIDELINES

Education: Bachelor's degree in Business Administration, Public Administration, or a closely related field from a recognized college or university.

Experience: Four (4) years of increasingly responsible work experience in a fiscal or administrative capacity which included analysis, research, and program or project management. Previous experience in a public agency is desirable.

Licenses: Possession of a valid Class C California Driver's License with a satisfactory driving record as determined by California Motor Vehicle guidelines.

SPECIAL REQUIREMENTS

Speak clearly and understandably; stamina to attend and participate in evening meetings as assigned; vision adequate to quickly and accurately review reports and correspondence; ability to report to work at any hour of the day or night as required by a disaster or other emergency situation.  Maintain physical condition appropriate to the performance of assigned duty and responsibilities which may include sitting for extended periods of time and operating assigned office equipment. 

Join our award-winning team and work at one of the top-rated libraries in the nation! Apply for a Community Library Manager I/II position with San Mateo County Libraries.
 
San Mateo County Libraries is thrilled to offer an incredible opportunity for an experienced leader looking to join a progressive, forward-thinking organization or for a skilled librarian with supervisory experience to transition into a management role. It is our mission and passion to build meaningful connections and inspire lifelong curiosity. We seek enthusiastic team players, creative risk takers, and flexible individuals who proactively search for new opportunities to make public library services relevant to all members of the community. At San Mateo County Libraries, we celebrate diversity, strive for equity, and practice inclusion. Bilingual skills are valued as we serve a variety of communities in the county.
 
This recruitment will fill positions at the East Palo Alto, Half Moon Bay, and Millbrae Libraries and any anticipated future vacancies throughout the library system.

The Community Library Manager:

• Plans, develops, coordinates, organizes, and supervises the activities of one or more community libraries.
• Develops goals and objectives for libraries and staff that embrace and align with San Mateo County Libraries' vision, mission, strategic goals, and brand.
• Manages and coaches a team of talented staff to provide excellent and innovative library services to the community in a positive environment.
• Leads and supports staff in engaging in growth mindset, smart risk-taking, and embracing creativity and flexibility.
• Works collaboratively with a broad range of stakeholders to strategically develop meaningful community partnerships.
• Is responsible for ensuring our libraries are warm and welcoming, which includes ensuring marketing, collections, and physical spaces are actively maintained to reflect San Mateo County Libraries standards and brand.

The ideal candidate will have four years of experience as a librarian, including one year of supervisory experience, be highly effective in diverse settings, and proactively seek opportunities to make library services relevant to community members. The successful candidate will be excited about and eager to tackle new challenges and skilled in communicating with people from a variety of backgrounds.

In addition, the ideal candidate will have these skills and abilities:

• Add value to the leadership team in goal setting and strategic planning.
• Lead a team of people and oversee library operations to meet the needs of the community and ensure every customer has a positive experience.
• Establish standards of performance and clear expectations for library staff.
• Foster cooperative working relationships with staff, colleagues, library leadership, customers, city staff, and Friends of the Library groups.
• Actively participate in local organizations and community events, and partner with community groups.
• Problem solve using a creative and collaborative team approach.
• Demonstrate excellent writing, presentation, and communication skills with internal and external partners.
• Analyze library statistics and evaluate the efficiency and effectiveness of service delivery methods and procedures.
• Deploy excellent judgment in interpreting library policy.

SAN MATEO COUNTY LIBRARIES
San Mateo County Libraries is a Joint Powers Authority comprised of 11 member cities and the unincorporated areas of San Mateo County. Our family of 13 libraries include: Atherton, Belmont, Brisbane, East Palo Alto, Foster City, Half Moon Bay, Millbrae, North Fair Oaks, Pacifica-Sharp Park, Pacifica-Sanchez, Portola Valley, San Carlos, and Woodside. Our service area spans rural and urban communities, with approximately 270,000 residents, 75% of whom have library cards. For more information about San Mateo County Libraries, please visit www.smcl.org 

Note: The eligible list generated by this recruitment may be used to fill current and future vacancies throughout San Mateo County Libraries.

 

Examples Of Duties

Duties may include, but are not limited to, the following:

• Plan, organize, direct, and supervise one or more branches of varying sizes.
• Assist higher-level management in planning, developing, and implementing goals, objectives, policies, and procedures that reflect the County Library's mission and service philosophy.
• Supervise professional and paraprofessional staff, including training, assigning, and evaluating staff, and resolving personnel issues.
• Plan, develop, and implement programs and activities to meet community needs.
• Keep up to date on librarianship.
• Recommend, select, and evaluate library materials based on users' needs and interests.
• Consult with users, staff and higher-level management and others to resolve complaints regarding materials, programs, policies, procedures, and performance.
• Manage branch facility and surrounding grounds.
• Participate in library planning groups to assist in library administration, including developing budget priorities. 
• Assist in the development of the Library budget by actively providing information on branch and community needs as well as providing requested information to Library Administration.
• Assist in developing and implementing public relations/outreach programs, including attending and speaking at meetings in the community.
• Seek outside sources of funding and participate in grant writing using guidelines set by Library Administration.
• Participate in the hiring and selection of branch staff.
• Perform related duties as assigned. 

Qualifications

Education:
A Master of Library Science or recognized equivalent degree from an American Library Association-accredited college or university is required.
 

Experience:
Any combination of experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:

Library Branch Manager I - Three years of experience as a librarian.
Library Branch Manager II - Four years of experience as a librarian, including one year of supervisory experience.

Knowledge of:

• Management principles and practices.
• Library purposes, organization techniques and procedures.
• Principles and practices of library science.
• Budget principles and practices.
• Principles and techniques of supervision.

Skill/Ability to:

• Plan, direct, and evaluate programs and activities.
• Select, train, supervise, and evaluate staff.
• Analyze and resolve problems.
• Work cooperatively and effectively with others.
• Conduct needs assessments and perform community outreach.
• Identify, define, and seek creative solutions to improve library service.
• Make determinations on library materials.
• Communicate effectively orally and in writing.

Application/Examination

Open & Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/limited term position prior to the final filing date will receive five points added to their final passing score.

The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions (weight: pass/fail). Candidates who pass the application screening may be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Wednesday, April 30, 2025 11:59 PM PST
Application Screening: May 5 - 9, 2025
Civil Service Panel Interview: May 21 and/or 22, 2025