The City of Thousand Oaks is seeking a dedicated and ambitious Strategic Communications and Public Affairs Intern to join our team! The Intern will be immersed in the practical application of legislative affairs and government relations, economic development, and strategic communication and public affairs. This is an excellent opportunity for someone eager to gain hands-on experience in a public-sector environment. 

This internship will take place during the 2025 Spring Semester (between January 22, 2025, and May 16, 2025). The internship will consist of five-hour workdays, twice per week.  The exact dates and length of the internship will be determined when the candidate has been selected.  

Legislative Affairs and Government Relations 

The Legislative Affairs and Government Relation’s scope of learning for is focused on policy within local government, its purpose, and its function.  The curriculum will integrate local governance  while examining legislative advocacy and government relations. The purpose of this curriculum is to better familiarize the intern with how local government fits the large scheme of government and how policy plays a large role.    

Economic Development 

The Economic Development division works to foster economic activity and advance the economic vibrancy and sustainability of our city with the purpose to uphold and enhance quality of life for our residents. The Division tracks and analyzes various data sources to identify trends and potential opportunities to inform decisions and priorities. They develop and implement a suite of programs and services to support business investment, attraction and retention in Thousand Oaks. Furthermore, the Division works in partnership with local business community organizations and institutions of higher education to leverage resources and maximize economic impact.   

Strategic Communications and Public Affairs 

The Communications and Public Affairs division ensures cohesive communication aligned with brand guidelines and maintains an engaging online presence. They manage the organization's website, develop both traditional and digital marketing campaigns, oversee social media channels, and create promotional materials. Additionally, they support city public and media relations activities, implementing brand marketing strategies to enhance the city's image and visibility.   

PRIMARY RESPONSIBILITIES 

• Legislative Affairs and Government Relations: Local government overview, examine city operations, observe legislative meetings and policy committees, develop advocacy letters, city council policy development, attend government relations meetings 

• Economic Development: Review strategic and responsive directions, use of GIS maps for local zoning observation, evaluate development proposals, use data sources and trends to evaluate economic climate, and internal and external partnerships overview 

• Strategic Communications and Public Affairs: SWOT analysis audit, develop and edit website content, website development, content creation, and city website comparative analysis 

Chemist I: $107,161.60 - $137,196.80 Annually 
Chemist II: $115,460.80 - $147,721.60 Annually 
Chemist III: $124,259.20 - $159,057.60 Annually 

Overview:
Do you want to make a difference in your community by helping to ensure that over 1.9 million people get clean water every day? Do you have a passion for chemistry? Valley Water is looking for a highly capable Chemist I/II/III to join our Laboratory Services Unit! This position is in the professional chemist series of Valley Water's state accredited laboratory. The focus of this position is to perform analytical testing activities primarily in the inorganic chemistry section meeting all requirements of the Laboratory's quality assurance program, adhering to the regulatory requirements, and following specific U.S. Environmental Protection Agency (EPA) Methods and/or Standard Method for water and wastewater analysis. The ideal candidate will have knowledge of hands-on experience in environmental testing, associated quality control and quality assurance requirements, instrument troubleshooting, sample collection and sample receiving procedures, and use of Laboratory Information Management System (LIMS). In addition, this position will be responsible for handling, storing, and managing hazardous material and hazardous waste, following all environmental health and safety policies and procedures, and be able to work well with the team members.

About Valley Water:
Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.

Our Commitment: 
Racial equity, diversity and inclusion are integral to Valley Water. We are committed to building and sustaining an inclusive and equitable working environment for all. We believe every member of our team enriches our diversity, contributes to inclusion, and strengthens belonging by broadening our perspective and collective understanding of the world around us to accomplish our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.   
 
Key Responsibilities include, but are not limited to:

• Conduct laboratory tests as assigned to evaluate water quality.
• Follow all quality assurance and quality control requirements per the State regulations and laboratory quality manual.
• Calibrate, operate, and perform maintenance on analytical instrumentation and participate in proficiency testing programs.
• Assist with chemical purchasing, storage, and disposal. Meet all quality assurance requirements and maintain records.
• Enter and review analytical data in Laboratory Information Management System
• Assist with sample collection, receiving, login, preservation, and shipping.

Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.
 
Ideal Skills and Abilities:
Chemist I:

• Perform a wide variety of professional analytical and technical duties involved in the analyses of water, wastewater, and related material samples for inorganic or organic constituents.
• Conduct research and data analysis including literature review.
• Learn operational characteristics of laboratory and electronic instruments and equipment. 
• Learn methods and techniques of water sampling, preservation, extraction and storage requirements. 
• Learn methods and techniques used in laboratory quality assurance programs. 
• Learn methods and techniques of handling and storing hazardous materials. 
• Learn pertinent federal and state laws, codes, and regulations such as California regulations for drinking water.
• Learn to enter data and navigate the Laboratory Information Management System.
• Learn to maintain and conduct minor maintenance on various laboratory equipment. 
• Learn to adhere to Valley Water policies and procedures.

Chemist II:

• Provides analytical support for water quality investigations, such as, distribution systems, source water reservoirs, treatment plant processes, and recycled water.
• Assist in the development of applied research projects; develop and review test equipment, products, methods, and procedures; recommend operational and equipment modifications to ensure delivered water meets regulatory requirements.
• Maintain and conduct minor maintenance on various laboratory equipment. 
• Develop, implement, and continuously optimize all analytical measurements.
• Enter data and navigate the Laboratory Information Management System
• Perform a variety of duties in the analysis of drinking water, recycled water, and groundwater samples. 
• Learn to perform and interpret water analysis test results.
• Adhere to Valley Water policies and procedures.

Chemist III:

• Provides analytical support for water quality investigations, such as, distribution systems, source water reservoirs, treatment plant processes, and recycled water.
• Assist in the development of applied research projects; develop and review test equipment, products, methods and procedures; recommend operational and equipment modifications to ensure delivered water meets regulatory requirements.
• Maintain and conduct minor maintenance on various laboratory equipment. 
• Develop, implement, and continuously optimize all analytical measurements.
• Enter data and navigate the Laboratory Information Management System
• Perform a variety of duties in the analysis of drinking water, recycled water and groundwater samples. 
• Learn to perform and interpret water analysis test results. 
• Learn to identify and analyze existing and potential laboratory demands and management challenges.
• Learn to administer budget, personnel, and administrative issues.
• Learn to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Learn to conduct complex water quality studies and review, analyze, and interpret the results.
• Prepare clear and concise reports.
• Communicate clearly and concisely, both orally and in writing. 
• Adhere to Valley Water policies and procedures.

 Ideal Knowledge:
Chemist I:

• Principles and practices of chemistry measurement techniques for various water matrices. 
• Principles and practices of laboratory quality assurance and quality control.
• Operation of analytical instrumentation and operating systems.
• Calibration, operation, and minor maintenance and repair of instrumentation.
• Accuracy and precision studies (MDL’s, MRL’s).
• Common desktop applications and software.
• Some knowledge of pertinent federal and state laws, codes, and regulations such as California regulations for drinking water.

Chemist II: 
In addition to the qualifications for Chemist I:
Some Knowledge of:

• Operational characteristics of laboratory and electronic instruments and equipment. 
• Methods and techniques of water sampling, preservation, extraction, and storage requirements. 
• Methods and techniques used in laboratory quality assurance programs. 
• Principles and practices of applied research projects.
• Troubleshooting and maintenance of analytical instrumentation.
• Methods and techniques of handling and storing hazardous materials. 
• Pertinent federal and state laws, codes, and regulations such as California regulations for drinking water.

Working Knowledge of:

• Principles and practices of chemistry measurement techniques for various water matrices. 
• Operation of analytical instrumentation and operating systems.
• Calibration, operation, and minor maintenance and repair of instrumentation.
• Drinking water regulations and monitoring requirements.
• Interpretation of test results for water quality determinations.
• Accuracy and precision studies (MDL’s, MRL’s).

Chemist III: 
In addition to the qualifications for Chemist II:
Working Knowledge of:

• Principles, practices and responsibilities involved in leading the work of assigned staff.
• Principles and practices of laboratory quality control and quality assurance.
• Methods and techniques of public speaking.
• Principles and practices of applied research projects.
• Pertinent federal and state laws, codes, and regulations including drinking water regulation and monitoring requirements, TNI Standard, and ELAP Regulations.

Ideal Training and Education:
Equivalent to a bachelor’s degree from an accredited college or university with major course work in inorganic chemistry, organic chemistry, environmental chemistry, chemical engineering, or a related field. Or directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years.

 

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. 

The City of Brisbane is currently accepting applications for Recreation Leaders. Under direct supervision, the Recreation Leader implements and facilitates well-rounded programs in youth after-school programs, pre-school program, day camps, sports leagues, and special events at designated recreation facilities.  This position involves face-to-face leadership and considerable contact with youth ages 5 to 12 years.  A full job description is available at www.brisbaneca.org.

QUALIFICATIONS:

Education:  Graduation from high school or a GED equivalent.  College or university work in recreation or physical education or a related field is desirable.

Experience:  Previous experience working with recreation or youth programs, and/or coaching or playing popular games.

Ability to:  Possession of or ability to obtain prior to completion of twelve months of employment First Aid and Infant/Child CPR certificates.  Certifications shall be maintained during employment.

Knowledge of:  Youth recreational programs and sports programs; playground safety; leadership skills required to effectively lead youth recreation and sports programs; and effective communication skills appropriate for dealing with both youth and adults.

Skill in:  Lead and motivate participants in various recreation programs and exercise patience with all participants; make effective judgments regarding the well-being of the participants and the program; communicate effectively with individuals of all ages; establish and maintain relationships with those contacted during the course of work; and maintain discipline and control in an active environment.

SALARY AND HOURS: 

$19.96 - $20.96 - $22.01 - $23.10 - $24.26 per hour.  This is a part-time position with paid sick leave available.  Initial appointments are generally made at the first step of this five-step scale.  Hours will range from 5 to 15 hours per week during the academic school year and 20-25 hours per week during camp seasons.  Hours are generally scheduled during the following times, with additional hours available for special events:

Youth Program

2:00 PM – 6:00 PM Monday through Friday (Academic school year)

8:00 AM – 6:00 PM Monday through Friday (Summer, Winter and Spring Camp)

APPLICATION PROCESS:

Interested candidates must submit a completed online employment application at www.calopps.org/city-of-brisbane.  Resumes in lieu of a completed application will not be accepted. Applications will be accepted until the position is filled.

SELECTION PROCESS:

Applications will be screened, and a limited number of the most qualified candidates will be invited to participate in the examination process, which may consist of an oral panel interview, written exercise, department interview, or in the form of a practical demonstration of skill and ability, or any combination of these.  A passing score of 70% is required to make the eligibility list.  Recommendations for appointment from this list will be made to the Parks and Recreation Director, under the deciding direction of Recreation Coordinator.  Depending on the number of applicants, this process may be altered.  Prior to appointment, a background check, including fingerprinting for submission to the Department of Justice must be completed, as well as TB screening.

The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices.  The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The City of Pacifica Invites Applications for the Position of

Operator I / II (Collection)

Operator I (Collection) | $5,950.00 - $8,503.00 Monthly

Operator II (Collection) | $6,524.00 - $8,959 Monthly

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THE OPPORTUNITY

The City of Pacifica is recruiting for the position of Operator I/II (Collection) to join our team. This position will perform a variety of duties in support of the Wastewater Division.
 

The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. We are committed to creating an inclusive environment for all employees and community members. 
 

If interested, we invite you to explore this opportunity with us. Please note the recruitment closes on Friday, October 31, 2024 by 5:00 PM PDT, so apply today!

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DEFINITION

• OPERATOR I (COLLECTION)
  Under general supervision or direction, the Operator I (Collection) is responsible for the overall operation of the wastewater collections system, which includes the repair and maintenance of the sewer collection system and pump stations.
   
• OPERATOR II (COLLECTION)
  Under general direction, supervises the operation of the Collections System of the Wastewater Treatment Plant on a designated shift to ensure processing and discharge of wastewater which complies with performance standards of State regulatory agencies; perform any combination of tasks involved with inspection, construction, repair, and preventive, corrective and emergency maintenance of sanitary personnel; prepares logs and other records; performs maintenance tasks as required and other related duties as required.
   

ESSENTIAL FUNCTION REQUIREMENTS

For the Collections System, ability to locate, detect cause, and correct sewer stoppages; detect and perform minor repairs and adjustments to sewer equipment; maintain pumps and related mechanical equipment; and report to work at any time during an emergency.  Perform electrical and mechanical repairs, maintenance work and modification to equipment used in a water quality control plant; use various mechanic’s tools with skill and accuracy; available for standby on sewer calls on a rotation basis; follow oral and written directions; maintain working relationships with other employees.  (See Physical Demands section as it relates to Essential Function Requirements.)

PHYSICAL DEMANDS (Essential duties require the following physical abilities and work environment)

• Essential duties require the following physical abilities and work environment.
• Must possess sufficient physical ability and mobility to work in standard wastewater treatment plant and related facilities:  strength, stamina and mobility to perform medium to heavy physical work and to work in confined spaces; inspect various commercial sites, including traversing uneven terrain, climbing ladders, stairs and other access points; attend meetings and operate a motor vehicle; vision to read printed materials, a computer screen and make inspections; and hearing and speech to communicate in person, before groups, and over the telephone.
• Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. 
• Positions in this classification require one to bend, stoop, kneel, reach, climb, and stand for long periods of time. 
• Employees must be able to lift, carry, push, and pull materials and objects necessary to perform job functions. 
• Must be able to adapt and workday, swing or graveyard shift.
• Environmental Factors
  • Employees work primarily in the field and are exposed to noise, dust, pollen, grease, smoke, fumes, chemicals, noxious odors, gases, heat, and cold in confined workspaces and in all types of weather conditions. 
  • Employees may interact with upset staff, public and private representatives, and contractors in interpreting and enforcing regulations and departmental policies and procedures.
     

BASIC EXAMPLE OF DUTIES

• OPERATOR I (COLLECTION)
  Duties may include, but are not limited to the following:
  • Performs operation and maintenance on sanitary sewer pump station.
  • Responds to service requests regarding clogged mainline stoppages, mainline breaks, manholes and related structures.
  • Performs mechanical work in repairing and installing equipment.
  • Operates compressor, air gun tamper, backhoe and other related construction tools.
  • May undertake minor carpentry, plumbing, cement work and electrical.
  • Performs general grounds maintenance work, sweeping, sanding, painting.
  • Maintains routine and daily records.
     
• OPERATOR II (COLLECTION)
  Duties may include, but are not limited to the following:
  • Lead a crew in the safe performance of preventive, corrective, and emergency maintenance of sanitary sewers
  • Respond to service requests, unclog mainline stoppages, and keep records on sewer line cleanings and state of existing problems within the Collections System
  • Repair mainline breaks, replace broken pipe and reconnect pipe sections
  • Operate power rodder, jet truck, backhoe and TV equipment
  • Conduct periodic inspections and perform routine maintenance and minor repairs to wastewater pumping stations and equipment
  • Keep daily logs and records on equipment; makes reports to the supervisor
  • Provide technical assistance and prescribe work methods and safety procedures to maintenance workers and utility workers
  • Inspect installation of new sewer lines, laterals and related structures; may study blueprints and specifications preparatory to inspection of construction project
  • Supervises the work of all operating personnel assigned to shift; trains and evaluates performance of shift employees, enforces safety procedures in conformance with policy of plant’s safety program. 

The above duties described in this job announcement for Operator I/II are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

The City of San Mateo City Manager’s Office is Looking for a

Senior Management Analyst

Why Join our City?

The City of San Mateo is home to a collaborative team of skilled professionals and provides a great benefits and retirement package to care for its employees. The City Manager’s Office (the Office) provides leadership and support throughout the organization to ensure the City Council’s initiatives and programs are executed and that high-quality service is consistently delivered to the community and other departments. Our program areas include Communications, Economic Development, Sustainability, Goal-setting, Diversity, Equity, and Inclusion, Emergency Preparedness, and Grant Coordination, and Legislative Advocacy, and have a community-wide impact. The team within the Office works closely together to assist in the success of each program.

Look to some of the reasons why the City of San Mateo is a great place to work, https://www.youtube.com/watch?v=_GTIzeSpc_g

What You’ll Do

The Senior Management Analyst will perform complex, professional, and sensitive administrative and technical duties in providing staff assistance to the City Manager’s Office, including conducting special studies, surveys, and research assignments in a variety of administrative and operational procedures and topics, often with City‑wide and/or major financial impact. The emphasis of the work may be upon supporting City Council priorities, grant and contract administration, and/or policy development. Successful performance of the work requires a good knowledge of municipal operations and functions in addition to well‑developed communication and analytical skills.  Duties may include, but are not limited to, the following:

• Compile and analyze data; prepare reports and make recommendations on the formulation of policy and procedure, and staffing and organization changes, often with City‑wide impact.

• Conduct surveys and perform research and statistical analyses on administrative, fiscal, personnel, and operational problems.

• Conduct financial analyses; prepare reports and make recommendations regarding rate structures, bonding, budgeting and other financial matters.

• Prepare contracts, proposals, grant applications and similar documents; prepare reports and monitor grants and contracts for program compliance.

• Participate in the development of an installation of new or revised programs, systems, procedures, and methods of operation; update and revise policies and procedures.

• Coordinate the development, administration and monitoring of the City or department budget; prepare a variety of fiscal, administrative and management reports.

• Compile materials and prepare technical and administrative reports, manuals, and publications.

• Act as the Department's primary liaison with management staff in discussing and solving sensitive and complex issues.

• Assist in the design and implementation of systems and forms for use in operation.

• Respond to complaints and requests for information; recommend solutions and courses of action after evaluating alternatives.

• Represent the City in interdepartmental, community, and professional meetings as required; negotiate settlements and has authority to adopt course of action.

• Assist in the coordination of intradepartmental and departmental activities with other City departments and divisions, and outside agencies.

• Interpret Federal, State and City regulations; coordinate their application to City operations.

This Senior Management Analyst position receives direction from the Assistant City Manager or department management personnel and may exercise technical and functional supervision over office, technical and professional personnel.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/DocumentCenter/Home/Index/86c

Program Assistant - Receptionist

Salary Range: $18.52 - $30.68/hour, depending on experience.

DEFINITION

Perform a wide variety of general clerical and/or operational support duties at the Danville Community Center and Senior Center, such as serve as a receptionist, operate a telephone system and assist/direct callers and visitors according to established procedures.

• This is a part-time temporary, non-benefitted position.
• 10-20 hours per week; not-to-exceed 950 hours per calendar year.

SUPERVISION

General supervision is received from the Administrative Assistant with indirect supervision from the Program Supervisor. May exercise supervision of part-time personnel and volunteers as assigned.

ESSENTIAL JOB DUTIES

Essential duties are inclusive of, but not limited to the following:

• Deal directly with the public and internal staff.
• Provide information to the public by email, in person or over the phone. 
• Register participants and support facility reservations using Active Net software. 
• Provide administrative support on special projects, as assigned.

• Assist in proofreading the Activity Guide and other marketing materials.

• Communicate with a variety of programming staff to resolve customer inquiries.

QUALIFICATIONS

Must be able to handle multiple tasks, have strong computer skills and excellent customer service skills. Must be able to work a flexible schedule throughout the year.

Knowledge of:

• Correct English usage, spelling, grammar and punctuation.
• Modern office methods, procedures and equipment, including office automation hardware and software.
• File management.
• Word processing (Microsoft Word) and data processing systems, including Microsoft Outlook.

Ability to:

• Have attention to detail and accuracy.
• Maintain a welcoming environment in busy office.
• Complete tasks in a timely fashion.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience:

One (1) year of experience performing standard clerical and secretarial duties. Prior experience as a receptionist in a related field preferred.

Education:

The equivalent of the successful completion of the twelfth grade; some college experience preferred.

The City of San Mateo Community Development Department is seeking a

Senior Development Review Technician

Why Join our Department?

The Community Development Department (CDD) is currently organized into four divisions — Building, Code Enforcement, Housing, and Planning. CDD has broad responsibilities including, but not limited to, long-range and current planning, development review, management and implementation of the City’s housing programs, and administering building permit services, ensuring the abatement of public nuisances, and ensuring the safety of San Mateo’s buildings. You will be joining a talented team in a fast-paced, dynamic work environment dedicated to serving the San Mateo community. The Community Development Department’s core function is to ensure a quality-built environment, healthy neighborhoods, and a strong economic base in the City. Collaboration, innovation, respect, transparency, thoughtfulness, and informed risk-taking are attributes and competencies that we are seeking in the candidates.

Look to some of the reasons why the City of San Mateo is a great place to work, https://www.youtube.com/watch?v=_GTIzeSpc_g

What You’ll Do

The Senior Development Review Technician provides lead direction to technical and support staff; to perform a wide variety of complex and advanced technical duties requiring specialized knowledge related to building permits, planning applications and development; and to provide administrative support to assigned supervisor.  This is the advanced journey level in the Development Review Technician series.  Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series, including providing technical and functional supervision (day to day operations) over assigned personnel and performing the most complex duties assigned to the series.  Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility.

Duties may include, but are not limited to, the following:

• Plan, prioritize, and review the work of staff assigned to a variety of development review support duties.
• Assist the general public with questions regarding building and development review/permit requirements.
• Accept building permit and development review applications; act as lead on complicated plan check input and questions.
• Participate in evaluating the activities of staff, recommending improvements and modifications.
• Provide and coordinate staff training; work with employees to correct deficiencies.
• Compile building related data as directed; prepare various reports.
• Perform the most difficult and complex work related to building permit and development review applications.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Be an integral team player, which involves flexibility, cooperation, and communication.

The Senior Development Review Technician receives direction from the Permit Center Supervisor or higher level department personnel and exercises technical and functional supervision over assigned technical staff.

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org

The City of Thousand Oaks is seeking enthusiastic and service-oriented individuals to join our team!  As an Administrative Aide (Part-time, Hourly City Worker), you will interact with a broad range of customers and play an important role in delivering extraordinary customer service to City residents and customers.  The Administrative Aide will serve as a primary contact for City departments and maintain positive and professional customer relationships by responding promptly to inquiries and finding solutions.  

The Administrative Aide (Hourly City Worker) is a part-time, hourly, at-will position that involves working approximately 15-25 hours per week, not to exceed 29 hours in a week, or 1000 hours per fiscal year (July 1st to June 30th).  

Exact working hours will vary depending on the department or work location and will be between Monday - Friday. We currently have openings at City Hall/Civic Arts Plaza, and this recruitment may be used to fill future vacancies at the Hill Canyon Treatment Plant (HCTP), Municipal Service Center (MSC), and/or either of the two Library locations (Thousand Oaks branch or Newbury Park branch). 

The eligibility list established from this recruitment may be used for vacancies within the City as they occur.

Primary duties may include but are not limited to:

• Provide clerical and administrative support for assigned department
• Greet clients/customers; answer incoming phone calls (may include multi-line phone system), and handle incoming and outgoing mail and email
• Respond to customer inquiries
• Organize and maintain file systems
• Maintain databases and ensure attention to detail when entering data
• Perform basic data analysis and prepare routine reports
• Support the day-to-day activities of assigned department

***Please Note: This is a readvertisement. If you previously applied for this position, no need to reapply.***

We are excited to announce that the City of Lincoln is seeking a motivated and skilled Financial Analyst to join our dynamic team! This is a wonderful opportunity for individuals who are passionate about finance and enthusiastic about making meaningful contributions to our organization.

Under general direction, the Financial Analyst performs a variety of professional duties in governmental budgeting, financial analysis and accounting involved in the formulation and maintenance of the City’s budget and develop budget documents; assist in planning and completing long range financial analysis; assist in administrative and technical support relative to the planning and organizing of the City’s financial programs.

DISTINGUISHING CHARACTERISTICS

The Financial Analyst is an advanced journey level class responsible for the full range of assigned duties. This classification is distinguished from the next higher classifications of Budget Manager and Finance Manager in that the latter positions are responsible for management of their respective divisions.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Budget Manager or Finance Manager and only occasional instruction from the Finance Director. May exercise direct supervision over professional, technical, and clerical accounting and administrative staff.

ESSENTIAL FUNCTIONS

• Ensure work is handled on a priority basis, organized, and completed in a timely manner, check for accuracy, completeness and conformance to applicable policies, rules and regulations.
• Calculate, analyze, and evaluate expenditures budgets to help department determine needs for future budget cycles.
• Perform activities related to the preparation and administration of the City’s budget and capital improvement plan (CIP).
• Review departmental budgets, CIPs and strategic plans for appropriateness, impact, cost effectiveness, and conformity to the city’s priorities, policies, and strategic goals.
• Assist department with a variety of issues and needs, including budget and CIP preparation, strategic planning, work plans, benchmarking, fiscal administration, program analysis, etc.
• Perform analysis of expenditures, monitoring of revenues, and the preparation of management reports and expenditure and revenue projections/forecasts.
• Prepares, maintains, analyzes, verifies, and reconciles complex financial transactions, statements, records, and highly technical reports; reconciles assigned accounts and makes adjustments as necessary; ensure and maintain internal controls.
• Provide technical assistance with cost analysis, fiscal allocation, and budget preparation; assists departments with problem resolution.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications.
• Assist in the preparation of the Annual Comprehensive Financial Report (ACFR) by gathering information, modifying and running reports, preparing detailed reconciliations, etc.
• Participate in the external audit by providing detailed information to and responding to questions from auditors, including analytical review, internal control evaluation, and preparation of the Management Discussion and Analysis.
• Develop cost accounting tools to provide fiscal accountability and grant compliance for grant-funded programs; review and approve financial transactions and analysis.
• Participate in the monitoring of investment activities for City, bond, and other fiduciary agency portfolios.
• Participate in bond financing, review official statements; provide financial information, review bond disclosure requirements and annual report.
• Build and maintain positive working relationship with co-workers, other City employees and the public.
• Maintain knowledge of current development and innovations in governmental accounting and financial management, including governmental accounting updates; budget management; revenue collection; treasury management; CFD and Mello-Roos administration, and financial accounting systems.
• Perform related duties as assigned.

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

KNOWLEDGE/ABILITIES/SKILLS

The following are a representative sample of the KSAs necessary to perform essential duties of the position.

Knowledge of:  Principles and practices of municipal fiscal management, including fund accounting and budgeting; theories, principles, and practices of governmental budgeting and finance; Generally Accepted
Accounting Principles (GAAP), Generally Accepted Auditing Standards (GAAS) and Government Accounting Standards (GASB); techniques of financial and management analysis; principles and practices of government finance and administration; principles and practices of program and budget development; applicable federal, state and local laws, codes and regulations; current data processing principles and applications for fiscal and financial systems using standard office procedures, practices and equipment; modern office equipment including computer and applicable software; principles of fiscal, financial and accounting analysis; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:  Learn pertinent federal, state and local laws, codes and regulations; learn the City’s financial budget and resource management system; learn, understand, interpret and apply principles, laws and procedures related to budget preparation and processing; accurately maintain records and files, and prepare reports; perform mathematical calculations quickly and accurately; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:  Operate office computers and a variety of software applications and modern office equipment.

THE SELECTION PROCESS

The process may include an in-basket exercise, individual interviews, panel interviews and/or other related components.  Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. The candidate selected for the position will be required to complete a background check including reference checks, fingerprint check, medical exam, drug-screening and/or other related components.

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of five days in advance of the selection process exam by calling (916) 434-3229 or emailing hr@lincolnca.gov. The City of Lincoln is an Equal Opportunity Employer.

The information contained herein is subject to change and does not constitute either an expressed or implied contract.