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Position Summary

The District processes payroll and processes 64 pay periods in the year.  This equates to payroll processing every other week and once a month.  Upon general supervision, this position is responsible for documenting, calculating analyzing and processing payroll for District employees each pay period.  It imports data into the general Ledger each week from various timekeeping sources (Kronos, HASTUS).   It also ensures adherence to District policy and union agreements by making certain personnel are appropriately compensated for time worked, special pay assignments, holidays, various leaves, etc. It also handles trust & pension reporting, compliance and payment; as well as processing adjustments for any corrections.   The position also performs additional work as assigned.
 

Applicants must apply online and submit the following documents at the time of application:
 

Essential Responsibilities

• Process bi-weekly and monthly timekeeping/payroll cycles for all bargaining units.
• Calculate and process rate changes, retroactive adjustments and special pay assignments.
• Apply appropriate payroll taxes and deductions according to state and federal guidelines and procedures. 
• Processes all garnishments and wage assignments. 
• Ensure compliance with District policy and union agreements to ensure that personnel are appropriately paid for time worked, holidays, vacations, sick leave, jury duty, various leaves or other compensatory time off. 
• Reconcile, calculate and balance hours and minutes to correspond with actual time recorded.
• Maintain attendance records. 
• Assist with audits and other internal/external requests. 
• Prepares solutions to timekeeping problems by researching records, files, and various documents for 800+ employees. 
• Perform data entry for direct file transfers into the District’s General Ledger system daily.   
• Adhere to District protocols and internal controls. 

Minimum Qualifications

• Requires a minimum of four years' full-time position-related experience working with payroll and timekeeping responsibilities.
• Demonstrate an advanced proficiency level in Microsoft Office products.  
• Experience reading, understanding and applying Memorandums of Understanding (MOU’s) and other Policies.
• Knowledge of and familiarity with Enterprise Resource Planning (ERP) systems – i.e. Oracle, Tyler, Sunguard, etc. – other than QuickBooks.

Required Knowledge, Skills and Abilities

•   Learn the District’s timekeeping & payroll systems. 
• Learn, interpret and apply detailed rules, regulations, policies, internal controls and Memorandum of Understanding (MOUs).
• Continuously learn, interpret and apply payroll tax requirements, Federal & State Payroll laws and retirement account regulations.
• Consistent maintenance of highly accurate and detailed time and leave records. 
• Ability to handle confidential information in a professional manner with discretion.
• Willingness to work overtime when deemed necessary.
• Establish and maintain effective working relationships with those contacted in the course of the work. 
• Be a self-starter who is dedicated to completing assignments accurately, efficiently, effectively and with great attention to detail.  
• Ability to prioritize work assignments and multi-task within strict deadlines.

RESUME NOT ACCEPTED IN LIEU OF APPLICATION 

POSITION SUMMARY

Under supervision (Account Clerk I) or general supervision (Account Clerk II), performs a wide variety of responsible clerical and technical accounting work involved in performing financial record keeping and reporting duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management; provides information and assistance to the general public and City departments; maintains file and records; and performs a variety of clerical tasks relative to assigned area of responsibility.

This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on the operational needs of the department and staffing levels.

DISTINGUISHING CHARACTERISTICS

Account Clerk I - This is the entry-level class in the Account Clerk series performing the more routine and less complex clerical accounting support and customer service assignments while learning City policies and procedures. Positions at this level are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Account Clerk II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. This classification is flexibly staffed with Account Clerk II. Advancement to the “II” level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff.

Account Clerk II - This is the full journey level class within the Account Clerk series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of clerical accounting support duties as assigned including performing the full scope of clerical financial record keeping transactions, customer service functions, and related support duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class series are flexibly staffed and are generally filled by advancement from the “I” level, or when filled from the outside, require prior experience. Advancement to the “II” level is based on management judgment and/or certification or testing that validates the performance of the full range of job duties. This classification is distinguished from the Senior Account Clerk in that the latter is responsible for the more complex and difficult technical duties within the area of assignment and may provide lead direction to other Account Clerk positions.

EXAMPLE OF ESSENTIAL DUTIES – For a complete job description, visit www.ci.ceres.ca.us.

1.       Perform a variety of responsible clerical accounting and financial office support duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management.

2.       Prepare, maintain, and/or verify a variety of accounting, financial, and statistical records, ledgers, logs, and files; gather, assemble, tabulate, enter, check, verify, balance, adjust, record, and file financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolve discrepancies; establish and maintain various files and records.

3.       Perform data entry; post receipts and other information to various city accounts and funds.

4.       Assist in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; assist other accounting staff and departmental management in the preparation of reports; gather and organize data.

5.       Prepare daily City deposits and post appropriate journal entries.

6.       Prepare and submit all warrants and warrant list for review and approval.

7.       Perform a full range of customer service duties related to area of assignment; provide information to the public and City staff requiring the use of judgment and the interpretation of policies, rules, and procedures.

Child Care Aide

Part-Time/No Benefits Available

$16.00 - $24.82 per hour

(Dependent on experience/qualifications)

APPLICATION DEADLINE:   Applications reviewed on a weekly basis

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 62,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $172 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.

THE POSITION:

The City of San Rafael, Child Care Division is accepting applications for Child Care Aide to work in our School-Age Program.  We are looking for people who are available Monday thru Friday from 2:00 – 6:00 pm.  This is a great part-time position for someone who attends school in the morning.  No weekend work required!

This position performs the following essential job duties (including but not limited to):

• Assist Director and Instructors in planning and implementing activities.
• Assist in the supervision of children at the child care center or on outings/trips.
• Assist in the cleaning and maintenance of equipment and materials.
• Assist in the preparation and cleanup of snacks.
• Other related duties as assigned.

• Child guidance methods.
• Developmentally-appropriate practices and curriculum.

• Accept direction from supervisor.
• Establish and maintain effective relationships.
• Work as scheduled.

• Some experience with school age children, preferably 6 months.
   

SPECIAL REQUIREMENTS:

• Department of Justice and FBI fingerprint clearance
• Prefer possession of a valid California Driver’s License
• Must have a current TB test clearance

PHYSICAL DEMANDS:

Must be able to perform physical activities such as but not limited to lifting or carrying children or heavy items (up to 40 lbs.) unassisted, reaching, bending, standing, or walking. The employee is occasionally required to sit, climb or balance, twist, stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required. A City of San Rafael application is required. Resumes do not substitute for the City of San Rafael application. Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process. The examination process may include the following: application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%. Prior to appointment, the candidate must pass a background check, and fingerprinting. To file an application, go online to www.calopps.org. Select “Member Agencies”. Select “San Rafael”. Follow this link to apply for this position:    https://www.calopps.org/san-rafael/job-20529928.  

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the interview process to accommodate disabled applicants. If you have a disability for which you require accommodation, please contact us at (415) 485-3474 before the test date.

Please call 415-485-3386 for more information

The Director, Budget & Accounting, under the supervision of the Chief Business Official (CBO), performs professional level accounting work in the supervision and maintenance of the financial records of the District, may prepare or supervise the preparation of District payrolls, financial statements and reports; directs, assigns and evaluates employees in the Business Office; and completes job-related work as required and/or assigned.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The Judicial Branch of California is accepting applications for the position of Budget Supervisor (Fiscal Supervisor) for the Budget Services office.  

The Budget Supervisor (Fiscal Supervisor) in the Court Budget Unit (CBU) will plan, organize, supervise, review, and evaluate the work of assigned staff responsible for base and court program allocations and reimbursements of approximately $3 billion annually for the 58 trial courts. The supervisor oversees the compilation of trial court financial documents and required reporting; reviews requests for funds held on behalf of the trial courts, cash advance loans, emergency trial court funding requests, and budget change proposals from trial courts and Judicial Council programs; oversees the preparation of the Court Interpreters Program and Judges Compensation expenditure projections; and directs workload related to new funding methodologies and allocation recommendations to the Trial Court Budget Advisory Committee (TCBAC) and the development of fiscal analysis for legislative bills.

This position also oversees the lead staff to TCBAC ad hoc subcommittees and subcommittees, preparation of annual reports to the Legislature, and other various special assignments for Budget Services management and the Executive Office.

This position works independently with limited supervision and works directly with court leadership including presiding judges, court executive officers, local fiscal court officers, advisory committees and subcommittee members, leadership and management from other Judicial Council offices, and all units within the Budget Services office. 
 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Facility and Sports Field Attendants work in the formal Suisun City classification of Recreation Specialist I. Starting hourly rate will depend on qualifications. This position works on average 19 hours per week.

The Department: The Recreation, Parks and Marina Department is responsible for the operations and programs of the Suisun City Marina, the Senior Center and the Joseph A. Nelson Center, including preschool, after-school programs at various sites, recreation classes and sports leagues, community events and special event rentals.

The Position: Facility and Sports Field Attendants work behind the scenes making all Recreation and Community Services excel! This job entails performing participant or event rental check-in and reception duties, opening and closing facilities, general janitorial services including but not limited to sweeping, mopping, vacuuming, bathrooms, room set-up and break-down, field preparation by dragging, chalking, placing bases, hole filling, safety checks, restroom opening/closing as well as restocking and general cleaning, working in concessions, stocking, preparing, and selling food during tournaments and league play. We’re looking for highly motivated people with a customer service orientation who genuinely enjoy helping others and who are flexible problem-solvers.

The Judicial Council of California is accepting applications for the position of Senior Budget Analyst (Senior Fiscal Analyst) for the Budget Services Office.   

The Senior Fiscal Analyst will provide advanced, complex, and specialized analytical and technical budget support to the Judicial Council’s Facilities Services Capital Outlay program. The Senior Fiscal Analyst will be responsible for fiscal oversight and budgetary control of several active Capital Projects. This fiscal oversight will include analysis and preparation of statewide budget reports for management, control of capital outlay appropriations, requisition review and coding, preparation for review of Capital Outlay budget change proposals (COBCPs) and five-year capital outlay plan, and project management of the bond sale process. The Senior Fiscal Analyst is responsible for the review, input, and completion of fiscal documentation associated with bond sales, preparation and review of documents submitted to the State Public Works Board (SPWB) for various required actions to ensure successful continuation of capital outlay projects, and interface with the Department of Finance (DOF) on various technical aspects of capital outlay budget. 
 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Please click on the link below to review the job description and apply.  

REASONABLE ACCOMMODATION

Applicants with disabilities may request reasonable accommodation throughout the selection process. Request for reasonable accommodation during the selection process may be made by contacting the Human Resources Office prior to the final filing date.
 
LARPD is an Equal Opportunity/ADA Employer and values diversity at all levels of the organization. 

READY TO BUILD, REPAIR AND LANDSCAPE OUR CITY?

The City of East Palo Alto Invites Applications for the Position of

MAINTENANCE WORKER II

Salary: $30.60 - $37.20 Hourly

$5,305 - $6,448 Monthly

Plus an attractive benefits package

Deadline to Apply: Friday, August 16, 2024 11:59 PM

Are you naturally enthusiastic? Do know how to maintain and repair infrastructure, streets, systems, facilities, and appurtenances? If yes, we want you on our team of Maintenance Workers. The Maintenance Worker II is the journey-level classification in the Maintenance Worker I-II series. The position performs a variety of work in the construction, modification, maintenance, and repair of City infrastructure, including buildings, parks, streets, stormwater, and/or drainage systems and facilities. The selected candidate will use and operate a variety of manual and power tools and light to heavy power-driven equipment and perform related work, as assigned.

This is an open competitive/ promotional recruitment, meaning that it is open to qualified permanent employees and any other applicants who meet the minimum qualifications. Two employment lists will be created for internal promotional and an open list of all other non-current EPA employees. 

The City of Thousand Oaks is seeking a Purchasing Supervisor to join our team!

We are seeking a collaborative and results-oriented Purchasing Supervisor with excellent communication, strong technical experience, and effective leadership skills to join our Finance Department team. The Purchasing Supervisor manages the Purchasing and Municipal Services Center (MSC) warehouse functions for the City. With an emphasis on customer service, this position ensures material and service requirements are met in a timely, efficient, effective, and ethical manner. The ideal candidate will be an energetic problem-solver, ready to embrace challenges with creative solutions and advancements in technology.

The ideal Purchasing Supervisor candidate is a flexible and enthusiastic individual who can develop, mentor, and build relationships with team members and across the various departments they serve. The Purchasing Supervisor guides a team of six staff members located at three different City facilities.

The Purchasing Supervisor provides technical support, information, and assistance for purchasing materials, supplies, and services to all City Departments. The successful candidate will interpret, explain, and diplomatically enforce compliance with City procurement policies and procedures and all Federal and State rules and regulations. This position works closely with the Public Works Department and the Finance Department’s Accounting and Information Technology Divisions. These cross-functional teams work collaboratively to improve processes and procedures for efficient vendor management and payments, ensuring effective internal controls are implemented, monitored, and audited.

Primary Responsibilities:

• Provides leadership and works with staff to ensure a high-performance, customer service-oriented work environment that supports achieving the department’s and the City’s mission, objectives, and values.
• Supervises and participates in developing, implementing, and evaluating plans, work processes, systems, and procedures to achieve annual goals, objectives, and work standards.
• Participates in the selection of Purchasing and warehouse staff; provides or coordinates staff training; works with employees to correct deficiencies; conducts staff meetings as necessary.
• Establishes schedules and methods for providing Purchasing and warehouse services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly.
• Plans, organizes, and supervises the City’s purchasing operations; reviews, monitors, and approves City purchases; approves purchase requisitions, purchase orders, and related documents for completeness, accuracy, and compliance with purchasing and budgetary policies and procedures; ensures effective inventory control and issuance of equipment and supplies.
• Trains other departmental staff on purchasing rules and regulations, meeting with division managers, and one-on-one meetings; conducts procedural research when new issues arise and need to be researched, evaluated, and implemented.
• Administers formal and informal bidding and Request for Proposal (RFP) processes; assists departments with preparation and review of RFP and bid documents; ensures development of a competitive product specification; ensures all federal, state, and local laws are met; evaluates bids against specifications and per City code, laws, and established policy.
• Oversees and administers the City’s Cal Card Program; opens and closes accounts; conducts training sessions for new cardholders; monitors payments of invoices and types of purchases; audits cardholder statements; reviews vendor activity reports quarterly to determine if better pricing could be obtained through competitive bidding; prepares reports for Finance Director regarding card use.
• Oversees, monitors, and utilizes the purchasing website to solicit bids and review vendor activity; evaluates the vendor list to ensure integrity and accuracy of list; ensures all active vendors are registered; maintains solicitation to keep all data current.
• Oversees and manages vendor information and payment system entry including W9 processes and procedures.
• Oversees the activities for the MSC warehouse including the effective management of inventory and annual inventory count process.
• Maintains and updates a variety of manuals including purchasing manual and Cal Card administrative manual.
• Maintains current knowledge of new trends and innovations in the fields of purchasing and inventory management; attends and participates in professional group meetings; participates in professional development activities.