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Are you a bright and energetic self-starter with a passion for the outdoors and preserving open space?  Are you a seasoned administrative support professional with experience supporting executive management or a high-level official with a variety of complex, responsible, and confidential administrative and clerk support duties? If so, then we have an outstanding opportunity for a top-level Executive Assistant/Deputy District Clerk to join our team! 

ABOUT THE POSITION

The Executive Assistant/Deputy District Clerk independently performs a full range of highly responsible, confidential, and complex administrative duties to a small team of Executives. Duties also include aiding the District Clerk in performing required duties for District Board meetings.  You will be part of a talented and dynamic team whose work directly supports Midpen’s mission to protect and restore the natural environment and contributes to providing nature’s benefits to everyone.

THE IDEAL CANDIDATE

Highly qualified candidates have superb interpersonal, written, and verbal communication skills, meticulous attention to detail and outstanding follow through, excellent organizational skills, and the ability to meet critical deadlines.  Other central qualities, knowledge, and skills include:  

• A go-getter who has a strong desire to provide high quality executive-level support.
• Team oriented with exceptional collaboration skills.
• Demonstrated experience in keeping strict confidence and using the upmost discretion and professionalism.
• Demonstrated experience interacting and creating strong, positive relationships with various stakeholders, including staff, the public, and the Board of Directors.
• Demonstrated patience in all interactions and the ability to handle difficult situations and people in a diplomatic manner.
• Proficient in managing executive calendars.
• The ability to understand and carry out complex oral and written instructions.
• Thorough knowledge and skill in utilizing a variety of technology.
• Ability to work evenings for board meetings/committee meetings (at least twice a month), which will include taking minutes and public comment.
• Knowledge of, or the ability to learn, applicable federal, state, and local laws, rules, regulations, and ordinances relevant to this position of responsibility, including but not limited to laws regarding the Public Records Act, Brown Act, Political Reform Act, the Government Code, and Elections Code.
• Prior experience in the public sector is highly desired.

View the full Job Description on our website. 

WORK ENVIRONMENT

This position is part of the General Manager’s office at Midpen’s office in Los Altos, California. Midpen offers a hybrid office/telecommute work environment for this position. 

EDUCATION AND EXPERIENCE

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: 

• Equivalent to the completion of the twelfth (12th) grade supplemented by two (2) years of college-level coursework in business or secretarial science and
• Three (3) years of responsible secretarial experience involving assisting executive management or a high-level official with administrative duties.

LICENSES & CERTIFICATIONS REQUIRED

Possession of a valid California Driver’s License.

BENEFITS

Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page on our website for details.

APPLICATION PROCESS

Apply online at: CalOpps.org  

Deadline to apply: August 4, 2024

Required application items:

1. Fully completed CalOpps employment application 

2. Cover letter 

3. Resume 

4. Supplemental question responses

INTERVIEW SCHEDULE

(Dates are subject to change. We are unable to accommodate individual schedules.)

First Interview (virtual): August 12, 2024

Written Exercise (virtual): August 13, 2024

Second Interview (in person): August 14, 2024

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department at

(650) 691-1200 or via email at hr@openspace.org.   

Put your passion for Open Space to work!

The Community
Located nearly halfway between the metropolitan powerhouses of San Francisco and the state’s capital, Sacramento, Suisun City is hidden gem of the Bay Area. Suisun City is accessible from Interstate 80 via Highway 12 and Amtrak’s Capitol Corridor commuter rail service right to the heart of the City’s historic Waterfront District, making it a prime location for job seekers as well as homeowners. The community is a unique destination for a Bay Area day trip, an overnight getaway or even a place to work, particularly with its reverse commute for inner Bay Area residents. The Waterfront Promenade offers beautiful views and serves as an ideal setting for the myriad of outdoor activities, dining choices and lunch hour strolls.

The Department
The Recreation, Parks and Marina Department is responsible for the operations and programs of the Suisun City Marina, the Senior Center and the Joseph A. Nelson Center, including preschool, after-school programs at various sites, recreation classes and sports leagues, community events and special event rentals.

The Position
Special Events Attendants work behind the scenes making all Recreation and Community Services excel! This job entails interacting with the public and vendors participating in recreation and community activities, facilitating arts, crafts, games, and sports; performing participant check-in, reception duties and cash handling duties; assisting with large equipment (stage and booth) set-up, take down and housekeeping; opening and closing facilities. As experience is gained, may provide administrative and onsite program support; assisting with training, leading, scheduling and directing staff; organizing and directing event activities; preparing written and verbal reports and correspondence which may include drafting advertisements and social media posts. We’re looking for highly motivated people with a customer service orientation who genuinely enjoy helping others and who are flexible problem-solvers.

The Community
Located nearly halfway between the metropolitan powerhouses of San Francisco and the state’s capital, Sacramento, Suisun City is hidden gem of the Bay Area. Suisun City is accessible from Interstate 80 via Highway 12 and Amtrak’s Capitol Corridor commuter rail service right to the heart of the City’s historic Waterfront District, making it a prime location for job seekers as well as homeowners. The community is a unique destination for a Bay Area day trip, an overnight getaway or even a place to work, particularly with its reverse commute for inner Bay Area residents. The Waterfront Promenade offers beautiful views and serves as an ideal setting for the myriad of outdoor activities, dining choices and lunch hour strolls.

The Department
The Recreation, Parks and Marina Department is responsible for the operations and programs of the Suisun City Marina, the Senior Center and the Joseph A. Nelson Center, including preschool, after-school programs at various sites, recreation classes and sports leagues, community events and special event rentals.

The Position
Pre-School Aides assist Pre-School Teachers with teaching fundamental cognitive, emotional, social, and physical skills to children three to five years old. Duties may include assisting with planning and leading program activities; interacting, leading, and supervising youth in arts, crafts, games, and sports; performing participant check-in and reception duties; assisting with equipment set-up, take down and housekeeping; chaperoning participants on field trips, opening and closing facilities.

Are you a bright, energetic, and motivated administrative professional with a passion for working in a team environment and serving the public?  The City of Orinda seeks an experienced Administrative Assistant to provide high-quality administrative and Clerk support in our administrative offices at City Hall.  This position serves as the first point of contact for City visitors, helping to direct community members to appropriate departments.

Position:   This is a full-time administrative position where the incumbent performs a wide variety of responsible and complex administrative and office support duties with occasional instruction or assistance.  The ideal candidate will be an organized self-starter with excellent oral and written communication skills and superb attention to detail.  The position requires a high level of public interaction, great diplomacy and directly supports the City Clerk in preparation of agendas, minutes, and notices.  The position is responsible for opening and closing City Hall Administrative Offices which requires a very dependable individual.  This position may serve as back-up to the City Clerk, if assigned, which would necessitate occasional attendance at night meetings and events.

Minimum Qualifications: Candidates with the following qualifications are encouraged to apply:

All City of Orinda employees are expected to uphold and exhibit the City’s core values including serving the public, being respectful and accountable, maintaining professionalism, and demonstrating responsibility. Minimum qualifications for the position are noted below.

This position is flexibly-staffed.  For more detailed information about the position, please review the job classification description.  City HR will review the qualifications and experience of applicants to determine the appropriate level.

Administrative Assistant I $27.94 - $34.09 hourly   This is the entry level and incumbent usually performs most of the duties required at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

• Experience:  Two (2) years of responsible full-time administrative experience. 
• Education:  Equivalent to a high school diploma supplemented by specialized training in business or secretarial science.
• License:  Possession of, or ability to obtain, a valid California driver’s license with a satisfactory driving record.  
• Special Requirements:  Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift thirty pounds; ability to travel to different sites and locations.

Administrative Assistant II $29.90-   $36.48 hourly   This is the full journey level in the class series, performing the full range of duties, working independently and exercising judgment and initiative.  When filled from the outside, the candidate is required to have prior related experience which allows the employee to meet the qualification standards for the II level.

• Experience:  Three (3) years of full-time responsible experience at the Administrative Assistant I level or above.  
• Education:  Equivalent to a high school diploma supplemented by specialized training in business or secretarial science.
• License:  Possession of, or ability to obtain, a valid California driver’s license with a satisfactory driving record.  
• Special Requirements:  Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift thirty pounds; ability to travel to different sites and locations.

Application and Selection Process:

To be considered for this position, qualified job applicants are required to submit a cover letter, resume and completed application by the final closing date of this announcement.  Completed application materials must be submitted on the CalOpps.org website by 5:00 p.m. on Tuesday, July 30, 2024.

A limited number of applicants with the most desirable qualifications as determined by initial screening of application and other submitted documents will be invited to participate in an interview and testing process that will consist of a practical test and oral board interview.   All applicants will be notified by phone or email if they are invited to participate further in the selection process.

Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, conviction history check, as well as a medical exam including a pre-placement drug screen before hire.

Examples of duties of the Administrative Assistant I/II position include (but are not limited to):

• Assists the public by personally or directly providing information to requests according to established procedures in an effective, efficient, tactful and calm manner;
• Supports the City Clerk in creation of City Council and Subcommittee Agendas, publishes agendas and public notices, including may be trained to fill in for the City Clerk at Council and other meetings occasionally.
• Participates, organizes and manages all administrative support activities for the City Clerk; assists in administrative duties in support of the City Manager, Administrative Services Director, Senior Management Analyst and Human Resources Manager;
• Coordinates and sends out weekly public communication (i.e. Constant Contact);
• Makes regular updates to public information on the City website;
• Recommends organization and/or procedural changes;
• Sorts, logs, files and maintains records and other documents;
• Follows policies, procedures, and work methods associated with assigned duties; 
• Relieves the City Clerk and Department Staff of a variety of administrative details, including running off-site errands when assigned;
• Assists with special events, trainings and recruitments; and
• Other duties as needed.

For a full listing of duties, please review the job classification.  

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
 
The City of Orinda is an Equal Opportunity Employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability.  In accordance with Federal law, the City of Orinda will only hire individuals who are legally authorized to work in the United States.  Candidates with a disability which may require special assistance in any phase of the application or testing process should submit a request for accommodation with the application.  Documentation of the need for accommodation must accompany the request.
 

The Bay Area Air Quality Management District (District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

The District is conducting an open recruitment for the position of Accounting Assistant I/II.  There is one (1) vacancy.  This is a full-time, represented position in the Finance Office.  

DEFINITION

Under general supervision, provides a variety of routine to difficult financial, billing, statistical and accounting office support; may perform general office support duties, including typing, word processing and filing; performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

Accounting Assistant I is the entry level class of this accounting support series. Initially under close supervision, incumbents learn financial office and District procedures. As experience is gained, there is greater independence of action within established guidelines. This class is alternately staffed with Accounting Assistant II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.

Accounting Assistant II is the journey level class of this series, fully competent to perform a variety of responsible accounting and financial record-keeping support duties. All positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. This class is distinguished from Senior Accounting Assistant in that the latter assigns, directs and reviews the work of a small accounting support staff.

Do you have a passion for the outdoors, trails, and preserving open space? Do you thrive on helping others and enjoy public interaction? If so, the Midpeninsula Regional Open Space District has an excellent opportunity for three experienced Administrative Assistants to join our growing workforce! 

About Midpen:  Midpen helps plants, animals and people thrive throughout the greater Santa Cruz Mountains region by preserving a greenbelt of more than 70,000 acres of public open space with more than 250 miles of trails in 27 extraordinary preserves, permanently protected for natural resource conservation and ecologically sensitive public enjoyment and education.  Midpen is a public agency with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection, natural resource restoration and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position! Check out the Working for Midpen video on our Employment Opportunities page.  At Midpen, we believe open space is for all. Our public lands are shared spaces provided for the community by the community. All people, regardless of background, deserve respect, dignity, safety, and a sense of belonging. Midpen welcomes all people to enjoy the public open space preserves we hold in trust, supporting the mental, physical, and social well-being of our region.             

About the Positions:  Midpen aims to recruit and retain employees who embody professionalism, accountability, and respect, who value working in a purpose-driven agency that aspires to contribute to an inclusive and diverse community. This is a full journey-level classification where the incumbents are expected to provide high quality administrative support, performing a wide variety of administrative duties with occasional instruction. Ideal candidates are resourceful and organized self-starters with excellent oral and written communication skills and superb attention to detail. Midpen’s Administrative Assistants are energetic, outgoing, and assist with public meetings, events, projects, meetings, field trips and site visits.   Midpen Administrative Assistants provide daily support to departmental staff as well as occasional public support at the front desk.  We have opportunities in the following departments:

Planning

The person selected will play an active role in working with planners/project managers and staff on projects that will provide public access and protect some of our most precious and threatened open space resources in Santa Clara and San Mateo Counties. The ideal candidate will assist with meeting scheduling/coordination/note taking, summary preparation, project research and filing, database administration/management, public noticing requirements, community engagement, support for in-person and online meetings, budget preparation and reporting, bidding and contracting process, presentation materials, and interfacing with a variety of stakeholders, including consultants/contractors, the Counties (e.g. official document filings), and members of the public.

Natural Resources

The person selected will play an active role in working with resource management specialists/project managers and staff on stewardship projects and activities that will protect some of our most precious and threatened open space resources in Santa Clara and San Mateo Counties. The ideal candidate will assist with meeting scheduling/coordination, summary preparation, project research and filing, database administration/management, public noticing requirements, community engagement, support for in-person and online meetings, budget preparation and reporting, bidding and contracting requirements, presentation materials, and interfacing with a variety of stakeholders, including consultants/contractors, other governmental agencies (e.g. official document filings), and members of the public. 

Real Property/Engineering & Construction (shared)

In Real Property you will assist with title/escrow transactions, recording documents, database management, and interfacing with the Counties on real estate matters.

In Engineering & Construction, work will include working with project managers and staff on projects that will provide public access and protect some of our most precious and threatened open space resources. The ideal candidate will assist with meeting scheduling/coordination/note taking, summary preparation, project research and filing, database administration/management, public noticing requirements, bidding and contracting process, presentation materials, and interfacing with a variety of stakeholders, including consultants/contractors, the Counties (e.g. official document filings), and members of the public.

For additional information about the position, see the Job Description on our website. 

A Few Reasons Why You May Love This Job

• Collaborative work that directly supports Midpen’s mission to protect and restore the natural environment
• You’ll be part of a talented and dynamic team whose work contributes to providing nature’s benefits to everyone
• Excellent employee benefits, including medical, dental, vision, tuition reimbursement, and a retirement pension through California Public Employees Retirement System (CalPERS)

Work Environment:  In addition to working in an office environment, the Administrative Assistant in this position may occasionally work evenings or weekends and may occasionally accompany Midpen staff to an open space preserve, traversing uneven terrain. Midpen offers a hybrid office/telecommute work environment for this position.  Our administrative office is in Los Altos, California. 

Midpen reserves the right to limit or deny off-duty employment or business ownership which creates a conflict of interest or an incompatibility with District employment. Information can be found in the Personnel Policies and Procedures Manual Section 4.13 Off-Duty Employment and Business Ownership.

Education and Experience:  We realize your time is valuable, so please apply only if you have at least the required minimum qualifications outlined here: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: 

• equivalent to the completion of twelfth (12th) grade and
• three (3) years of progressively responsible general office experience. 
• applicants should have experience in Microsoft Office including Outlook scheduling, Word, PowerPoint, mid-level Excel spreadsheet, and Adobe Acrobat editing. 
• a Bachelor’s degree and public sector experience are a plus.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

Benefits:   Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page on our website for details.

How to Apply: apply online at CalOpps.org

(To avoid missing email communication about this recruitment, add mpropenspace@calopps.org to your contacts or list of safe senders.)

Application deadline: August 4, 2024.  Applicants with the most relevant experience and qualifications suitable for the position will be contacted for an interview.

The following application items are required to be considered*:

1. Fully completed CalOpps employment application 

2. Cover letter 

3. Resume 

4. Supplemental question responses

*Incomplete CalOpps employment applications, or applications without the required application items listed here, will not be considered for the position.

Interview Schedule: (dates subject to change)

First Interview (virtual): August 14 or 15, 2024

Written Exercise (virtual): August 19, 2024

Second Interview (in person): August 20, 2024

A note to applicants who currently live outside of the San Francisco Bay Area: before committing to the application process, and if you haven’t done so already, we suggest evaluating the feasibility of relocation. We recommend researching the cost of living in the San Francisco Bay Area, the cost to relocate, and typical commute times to Los Altos from outlying areas.

Midpeninsula Regional Open Space District is an Equal Opportunity Employer

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at

(650) 691-1200 or via email at hr@openspace.org.

ADMINISTRATIVE SECRETARY 

$3,993 to $4,853 monthly

$23.04 to $28.00 per hour, + Excellent Benefit Package 

SUMMARY DESCRIPTION OF POSITION

Under direction, provides high-level administrative assistance to a department head; performs a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and programmatic support functions of a general or specialized nature with only occasional instruction or assistance; exercising judgment and initiative, relieves department head of technical, as well as general administrative details; serves as a liaison with other City departments and staff, outside agencies, and the general public; and may assign and review the work of assigned clerical personnel.

DISTINGUISHING CHARACTERISTICS

The Administrative Secretary classification is the advanced journey level in the administrative support series. The Administrative Secretary classification is distinguished from the Secretary class in that incumbents in the Administrative Secretary class perform more difficult and complex administrative support tasks involving a thorough knowledge of the policies and procedures for their functional areas with a significant degree of independent judgment. Incumbents in the Administrative Secretary class are assigned significant responsibility for carrying out administrative and office secretarial duties, frequently of a complex, highly sensitive, and confidential nature in an assigned functional area, often in a rapidly changing environment. Incumbents may also lead a small number of staff and perform technical duties in support of assigned operations.

REPRESENTATIVE DUTIES 

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1.      Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and programmatic support functions in support of assigned department with only occasional instruction or assistance; relieve department head of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems.

2.      Plan and organize work activities; recommend improvements in work flow, procedures, and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required; organize and maintain filing systems.

3.      Draft and/or type, word process, format, edit, revise, and process a variety of documents and forms including reports, correspondence, memoranda, agenda items and reports, agreements, ordinances, resolutions, technical and statistical charts and tables, and other specialized and technical materials from rough drafts, dictation, modified standard formats, and brief verbal instructions.

4.      Proofread, verify, and review materials, applications, records, and reports for accuracy, completeness, and conformance with established standards, regulations, policies, and procedures; ensure materials, reports, and packets for signature are accurate and complete.

5.      Serves as liaison between assigned office and the general public, City staff, and outside groups and agencies; provide general and specialized information and assistance regarding assigned function that may require the use of judgment, tact, and sensitivity and the interpretation of policies, rules, and procedures as appropriate; explain programs, policies, and activities related to specific program area of assignment; receive and screen office and telephone callers; calendar appointments; respond to complaints and requests for information relating to assigned responsibilities; refer callers and/or complaint to appropriate City staff for further assistance as needed and/or take or recommend actions to resolve the complaint.

6.      Develop, revise, and maintain standardized and master documents; compose correspondence, reports and informational materials; assist in designing and producing technical information handouts; copy, disseminate, and post documents and information as appropriate.

7.      Participate in the collection, compilation, and analysis of information from various sources on a variety of specialized topics related to assigned programs; participate in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations.

8.      Maintain accurate and up-to-date offices files, records, and logs for assigned areas; develop, prepare, and monitor various logs, accounts, and files for current and accurate information including manual and computer logs other specialized or technical documents processed; maintain and process payroll records.

9.      Compile, prepare, and enter data into a computer from various sources including accounting, statistical, and related documents; create and maintain computer based tracking information and reports including assigned databases, records, and lists; create standard statistical spreadsheets; input corrections and updates; assist in the compilation of reports.

10. Utilize various computer applications and software packages; develop, enter data, maintain, and generate reports from a database or network system; create and administer mailing lists; design, maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using appropriate software.

11. Assist in assembling and preparing the annual budget for assigned area; monitor expenditures against budget; prepare purchase requisitions and requests for payment.

12. Attend to a variety of office administrative details such as ordering supplies, arranging for equipment repair, transmitting information, and keeping reference materials up to date; organize and maintain office and specialized files in accordance with the City’s records management program.

13. Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with other City departments, the public, and outside agencies; coordinate and arrange special events as assigned; schedule meetings; coordinate arrangements and set up meeting rooms; notify participants; prepare and/or assemble meeting materials.

14. Coordinate, make, process, and confirm staff travel arrangements; arrange for transportation and accommodations for travel, check and process expense claims.

15. Prepare special reports and perform special projects that may require researching, gathering, and organizing information from a variety of sources.

16. Serve as secretary at meetings of City boards and committees as assigned; arrange and coordinate meetings for boards, commissions, and outside agencies; assist in preparing and distributing agenda packets and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes and verbatim transcripts.

17. Maintain departmental personnel files as assigned; prepare and type personnel documents; enter timesheet information in the City’s payroll system; distribute timesheets.

18. Process mail including receiving, sorting, time-stamping, logging, and distributing incoming and outgoing correspondence and packages.

19. Provide lead supervision and direction to assigned clerical and office support staff; prepare work schedules; provide work assignments, instruction, and training; provide information and feedback to appropriate supervisory staff regarding performance of assigned staff.

20. Perform related duties as required.

Note:  For a complete description (including the required knowledge, abilities and physical demands), please visit the City of Ceres web-site at:  www.ci.ceres.ca.us (click: Human Resources--Job Descriptions).

Applications will be accepted until Friday, August 16, 2024

Resume are not accepted in lieu of completing a City application. Incomplete applications will not be accepted.

Interviews: TBD

POSITION INFORMATION

The Finance and Administrative Services Department is responsible for supporting the City’s operations through accounting, budget management, information & technology services, revenue services, payroll, purchasing and utility billing. This position, in coordination with the Administration and Budget team, will support the entire Department with a special emphasis on Citywide budget development and financial analysis.

DEFINITION

Under general direction of the Department Head, performs a wide range of responsible, professional, administrative, staff assignments which include oversight of interdepartmental and City-wide projects and programs; and performs related work as required. As this is a management development position, the incumbent may be assigned temporarily to other departments to gain broad experience in various municipal functions.

EXAMPLES OF DUTIES

Assist in program, policy and budget development, implementation, coordination, revision, review, evaluation and monitoring; participate in interdepartmental task forces and committees; research, compile and analyze financial and other data; prepare recommendations for budget requests, grants, new programs, modification of services and equipment; plan, organize and coordinate assigned City-wide projects and monitor departmental projects; analyze, interpret and explain City policies and procedures.

TYPICAL TASKS

The following tasks are typical for the classification. Any single position may not require all of these tasks and/or may require similar analytical and administrative tasks not listed.

1.Identify and research information from various departments and from outside sources to evaluate proposed programs and projects.

2.Analyze data to assess cost, operational feasibility and other aspects of proposed programs and projects.

3.Prepare reports and presentations on all pertinent aspects of proposed programs and projects including budget projections.

4.May make presentations on assigned projects and programs to the City Council and others.

5.Monitor and coordinate execution of approved projects and programs including preparing all required reports and supervising all related record keeping.

6.Recommend changes in program emphasis or execution.

7.Assist in the development and implementation of goals, objectives, policies, and procedures.

8.Confer with operating staff regarding the implementation of programs and the interpretation and application of policies and procedures.

MINIMUM QUALIFICATIONS

Knowledge of: Comprehensive knowledge of the principles, practices and methods of municipal budgeting, finance, public administration and organizational development; modern management of departments and organizations; pertinent legislation; interpersonal behavioral dynamics.

Ability to: Write and present reports and recommendations; speak before groups; properly interpret, explain and act in accordance with laws, regulations and policies; demonstrate competency in research and analysis, decision making, and management skills; and tactfully relate to the public, departmental managers, employees, other organizations and outside agencies. Work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Education: Bachelor's Degree from a four-year college or university, with major course work in Public or Business Administration or related field.

Experience: Two years of full time, paid, responsible work experience in a fiscal or administrative capacity; or an equivalent combination of related training and experience.

License: Possession of a valid Class C California Driver's License.

Final Filing Date: Open Until Filled- Apply Immediately 

Interviews: TBD

Resumes are not accepted in lieu of completing a City application.

THE POSITION

The City of Daly City is seeking a highly skilled, business-oriented Senior Management Analyst with strong accounting, budgeting and financial management background to assist in budget development, projection and implementation of Citywide budgets.  This position reports to the Assistant Director of Finance and plays a critical role on the City’s budget, working in partnership with other departments.

The successful candidate will prepare budget reports, complex financial forecast and analyses, update budget forecasting model, monitor revenues and expenditures, make presentations, and provide staff assistance in support of Citywide activities.

The position requires a dedication to customer services, teamwork, excellent communication, interpersonal, presentation and writing skills, ability to effectively prioritize and multi-task while delivering quality results, and a commitment to maintain high level of ethical integrity, timeliness and accuracy.

The ideal candidate will possess a strong accounting and financial background, a solid knowledge of municipal finance, governmental accounting and budgeting practices and procedures.  Public Agency experience is highly desirable.

DEFINITION

Under general direction of the Director of Finance & Administrative Services, performs a wide variety of responsible, professional, administrative, staff assignments; administers a wide variety of interdepartmental and City-wide projects and programs; assists Director and Deputy Director of Finance & Administrative Services as needed; and performs related work as required.

EXAMPLES OF DUTIES

Assists in program, policy and budget development, implementation, coordination, revision, review, evaluation and monitoring; provides support services for the City Council meetings and speaking before the City Council; participates in interdepartmental task forces and committees; researches, collects, compiles and analyzes complex financial and other data; prepares recommendations for budget requests, grants, new programs, modification of services and equipment; plans, organizes and coordinates assigned city-wide projects and monitors departmental projects; analyzes, interprets and explains City policies and procedures.

TYPICAL TASKS

The following tasks are typical for positions in the classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed.

            1.  Determines need for and gathers information from various departments and from outside sources in order to research proposed programs and projects.

            2.  Analyzes data in order to assess cost, operational feasibility and other aspects of proposed programs and projects.

            3. Prepares reports and presentations on all pertinent aspects of proposed programs and projects including budget projection.

            4.   Make presentations on assigned projects and programs to the City Council and others.

            5. Monitors and coordinates execution of approved projects and programs including preparing all required reports and supervising all related record keeping.

            6.   Recommends changes in program emphasis or execution.

            7.  Assists in the development and implementation of goals, objectives, policies and procedures.

       8.  Confers with operating staff regarding the implementation of programs and the interpretation and application of policies and procedures.

MINIMUM QUALIFICATIONS

Knowledge of: Comprehensive knowledge of the principles, practices and methods of municipal budgeting, finance, public administration and organizational development; modern management of departments and organizations; pertinent legislation; interpersonal behavior dynamics.

Ability to: Write and present reports and recommendations; speak before groups; properly interpret, explain and act in accordance with laws, regulations and policies; demonstrate competency in research and analysis, decision making, and management skills; and tactfully relate to the public, departmental managers, employees, other organizations and outside agencies; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Education: Graduation from a four-year college or university, with major course work in Public or Business Administration.

Experience: Three to five years of responsible work experience in a fiscal or administrative capacity; or an equivalent combination of related training and experience.

License: Possession of a valid Class C California Driver's License.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino