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The Extra Help Employee - Office Technician II position at the Clerk-Recorder’s Office performs a wide variety of specialized technical duties and provides information and assistance to the public regarding departmental policies, procedures and laws. The position is at-will, temporary, part-time and scheduled for twenty-five (25) hours per week.

JOB DUTIES

• Establishes files; maintains accurate and detailed records; verifies the accuracy of information; researches discrepancies and notifies appropriate personnel or agency.
• Word processes and proofreads a variety of documents; enters a variety of departmental data into the computer; retrieves information as needed; operates various printers.
• Compiles data for use in reports and/or managerial decision-making. 
• Performs routine clerical duties as required, including but not limited to typing reports and correspondence, copying and filing documents, retrieving files, entering computer data, completing and processing various forms, maintaining inventory, ordering supplies, assembling materials, faxing information, answering the telephone, greeting and assisting customers / clients, processing mail, etc.
• May perform routine to moderately complex bookkeeping work as assigned, which may include processing accounts payable and receivable, maintaining balances, preparing billings, disbursing funds, collecting and receipting payments, preparing statements, preparing deposits, etc.

Become a champion of public health in an iconic and innovative city! The City of Berkeley, California, is seeking an experienced Health Officer who will serve as the primary advisor to the Director of Health, Housing, and Community Services while also engaging on critical public health and related issues with the City Manager, City Council, and Commissions. The ideal candidate is a licensed physician with significant scientific and epidemiological knowledge. They will have excellent communication skills to be a trusted voice in the community, and political savvy to navigate the complex landscape of public health policy and administration. They will serve as a member of the Health, Housing, and Community Services executive team, ensuring efficiency and cohesion across the Department and providing indirect oversight of 11 public health nurses. This role is ideal for an influential leader who can communicate the Department's vision and align its strategies with the City's overarching goals. This visionary leader will drive initiatives to address community health challenges and improve the well-being of residents. Help position the City of Berkeley as a model for progressive and responsive public health leadership by applying today!

View the full recruitment brochure: https://indd.adobe.com/view/37032728-9806-4017-9cda-7e1578c233dc
 
THE JOB

The Health Officer will drive the City of Berkeley’s mission to enhance community life and wellness for all residents. They will be a subject matter expert on the social determinants of health and frequently engage with institutions including hospitals, government authorities at each level, and the public. They will play a lead role in bridging gaps between the City’s health services, including physical, mental, and behavioral health and housing. This integrative approach aims to break down service silos, fostering comprehensive care for Berkeley’s residents! The position also involves strategic assessment of opportunities for key initiatives like CALAIM and updates to the City’s emergency preparedness plan, emphasizing a systemic and proactive approach to public health concerns.

The next Health Officer will evaluate and revise processes and protocols, present data and research to the City Council and Commissions, and provide clear direction for local public health protection programs. Additionally, they will play a crucial role in representing the City of Berkeley in regional and state discussions, including at the Association of Bay Area Health Officials (ABAHO), ensuring the community's needs are recognized and strategically addressed.

THE IDEAL CANDIDATE

The ideal candidate is a licensed physician and experienced public health leader who will proactively respond to the community’s needs. They will possess a strong understanding of Berkeley's diverse population and their unique health challenges, remaining informed of evolving trends affecting access to care. They will also be creative and resourceful, capable of obtaining additional funding sources for the City’s programs when required.

The Health Officer will serve as both a visionary strategist and a dedicated administrator. This role requires communication skills to collaborate with local agencies, regional health officers, and community leaders during outreach efforts. They remain composed during a crisis and effectively communicate complex scientific and medical information to the public. Supervisory skills are crucial for supporting a nursing staff of 11, creating a positive environment that promotes professional growth, knowledge sharing, and teamwork. This Health Officer builds trust and collaboration, confidently conveying the department’s mission: to enhance community life and support housing, health, and wellness for all.

MINIMUM QUALIFICATIONS

• EXPERIENCE: Five (5) years of administrative or supervisory experience in providing public health services.
• LICENSURE:
  1. In accordance with Section 454 of the California Health and Safety Code, the Health Officer must be a graduate of a medical school in good standing and repute.
  2. Persons employed in this classification must also possess a valid license to practice medicine in the State of California issued by the California Medical Board and be eligible for a California certificate to supervise physician assistants.
  3. Must be able to travel to various locations within and outside the City of Berkeley to meet the program needs and to fulfill the job responsibilities. When driving on City business, the incumbent is required to maintain a valid California driver's license as well as a satisfactory driving record.

HIGHLY DESIRED

• EDUCATION: Master's degree in Public Health.
• EXPERIENCE: Experience with Incident Command System (ICS) activation. Prior experience working in partnership with community groups.
• LICENSURE: Board Certification in a Medical Specialty.

APPLICATION PROCESS

For first consideration, apply by September 6th at: https://wbcpinc.com/job-board/

EXAM PROCESS

SAVE THE DATES!
Round one interviews will be virtual and held on September 19th. Finalists will move forward to in-person interviews on September 27th. Candidates invited to interview must be available for both dates.

QUESTIONS?
Please contact your recruiter, Terri, with any inquiries:

• terri@wbcpinc.com
• 866-929-WBCP (9227) toll free
• 805-450-8296 (direct)

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

The Montecito Fire Protection District is actively recruiting for an Administrative Assistant. The ideal candidate will be a highly organized, detail-oriented, team player with strong written and oral communication skills, proficient with technology, and willing to learn new skills and applications. The ability to quickly adapt and devise creative strategies for addressing complex and sensitive issues, work independently, as well as the capability to build and maintain positive relationships with officials, co-workers, and the general public, are highly essential traits. Possessing a good understanding of municipal government programs is very desirable. The Administrative Assistant position works on-site at our headquarters station located at 595 San Ysidro Rd. 

APPLICATION PROCESS:
Only online applications will be accepted.  Application opens at 8:00 a.m. August 1, 2024 and closes at 5:00 P.M. August 14, 2024 or when a sufficient number of applications have been received. 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Final Filing Date: Before 5:00pm, Friday, August 30, 2024

Tentative 1st Interview Date: Week of September 9, 2024

Appointment to this position is contingent upon:

*Reference check

*Employment and education verification

*TB testing

*Department of Justice fingerprinting criminal history records check

Resume will not be accepted in lieu of application. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via email or postal mail. Be sure to include a valid e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to contact information.

Salary Range: $30.73 - $37.35 per hour

About the Position

Do you want to work with an amazing team of dedicated professionals who work daily to enhance the quality of life for the residents of San Carlos by providing recreational opportunities for all? Join our Parks and Recreation Department team as a Senior Facility Attendant and make a positive impact on our community by ensuring our facilities are well-maintained and ready for use.

Receives general supervision from Recreation Supervisors and Recreation Coordinators.  Leads and directs part-time evening and weekend facility attendant staff.

Essential Duties

• Maintain the kitchen to health department standards by cleaning daily and ensuring proper food storage.
• Wash dishes daily using a commercial dishwasher.
• Set up and break down all necessary equipment and furniture, including tables, chairs, podiums, and A/V equipment, for daily programs, activities, and events.
• Perform maintenance to keep furniture, equipment, rooms, and the facility's overall appearance in good condition.
• Prepare, open, and close facilities for reservations, programs, special events and public use.
• Keep accurate and timely records of building maintenance activities.
• Submit work orders for maintenance issues or problems to Public Works.
• Demonstrate a cheerful, courteous and cooperative behavior when interacting with visitors, the public and City staff.
• Provide direction, assistance and training to part-time staff who work in the facilities during the evening and weekend hours.
• Handle routine facility problems such as bathroom clogs/overflows and lighting issues.
• Perform custodial duties as assigned (sweep, sanitize common areas, clean windows).
• Decorate the building for holiday themes.

$2500 Sign-on Bonus!

Tri-City is currently looking for one (1) individual to fill a vacancy for the full-time Office Specialist position, within Centralized Scheduling. The Office Specialist is responsible for performing the full range of duties as assigned. This person will have more of a lead position in terms of less oversight, and more experience, and will support in helping guide newer Office Assistants within the scope of their position. They may be assigned higher-level assignments to support within Centralized Scheduling.

This position will perform the following essential duties, including, but not limited to:

• Performs technical and procedural work in support for an assigned department, division, or program; applies technical procedures, methods, and techniques to support program and functions and processes; monitors and explains operational and program requirements and processes to various stakeholders.

• Provides information to the public or Authority Staff that requires the use of independent judgment, compliance with laws and interpretation of policies, rules and procedures.

• Greets and provides general information to clients, visitors, vendors, and staff, in person and on the telephone, in a professional manner; schedules appointments and meetings, and maintains calendars; assists clients by referring them to applicable sources of information; distributes applications and forms, and explains how to complete them; answers requests for information by consulting various available sources.

• Verifies and reviews calculations, forms, data, and reports for accuracy, completeness, and conformance with established Authority regulations and procedures.

• Types, formats, edits, revises, proofreads, tracks, and prints a variety of narrative, statistical, and technical documents, reports, correspondence, spreadsheets, and other documents and materials.

• Inputs, updates, tracks, and extracts information into appropriate databases and billing systems; searches records and files for data.

POSITION SUMMARY

The Wildfire Resilience Coordinator will manage projects related to the overall MRCA efforts regarding wildfire resilience, including tracking and analyzing existing funding sources related to wildfire preparedness and response, supporting staff project as defined by the early action wildfire resilience plan, coordinating with other MRCA and SMMC staff members working on wildfire related projects and programs, preparing and documenting further regional needs.

This position requires a highly motivated, responsible, organized and self-starting individual who can handle an array of tasks at the same time as part of standard workload, has good judgment and can make decisions, and works well independently and as part of a small team.

This is professional and technical work pursuant to the terms of grants, contracts, and applicable regulations, involving frequent communication with others. Project managers must also build community and political support, seek funding opportunities, actively cooperate with other government agencies and non­profit organizations, and keep abreast of related planning processes. The work performed will support MRCA’s capital Workprogram for wildfire resilience including improvements, workforce development, ignition prevention and suppression, inspection and monitoring and structure hardening and other MRCA efforts related to public access, open space conservation, habitat restoration, and urban park development. Special projects assigned or led by the Chief of Staff will be supported by this position.

Type

This is a full-time, non-exempt, at-will position.

Supervision

This position reports to the Deputy Chief of Staff. Assorted tasks may be supervised by Executive Staff.

ESSENTIAL FUNCTIONS

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Implement multiple projects simultaneously: The project manager is the central point of contact on all issues concerning assigned projects and will be responsible for project quality. Perform project tracking, scheduling, and budget management.
• Coordinate between MRCA divisions to track agency-wide wildfire resilience efforts and guide the agency towards accomplishment of big picture wildfire resilience priorities.
• Perform day-to-day administration of grants, prepare required reports and ensure conformance with grant agreements. Analyze, verify and obtain payment approvals for invoices.
• Interagency coordination: Coordinate with Santa Monica Mountains Conservancy grantees to perform tracking and data management on wildfire resilience grants.
• Coordinate with Santa Monica Mountains Conservancy, its grantees, and regional stakeholders to advance wildfire resilience efforts in Southern California.
• Determine project scope, options, and alternatives to overcome constraints. Revise as often as needed to address unexpected conditions.
• Demonstrate proactivity to initiate and drive projects, leveraging past experiences, consulting with colleagues, and referencing relevant documentation to successfully launch and manage projects without established precedents.
• Oversee consultants and contractors, manage contracts, coordinate project team and collaborate with coworkers to ensure that the project scope is completed according to grant agreements, schedules, and cost limits. Assist in selection of consultants/contractors.
• Write and coordinate grant proposals and research new funding opportunities for wildfire resilience and workforce development related planning efforts.
• Cooperate with other team members to accomplish project goals; provide support to coworkers on other projects.
• Produce written materials including staff reports, text for publication, proposals, progress reports, and a variety of other documents.
• Write comprehensive reports based on samples, summarizing and analyzing information to provide clear conclusions in the sample's format and style
• Maintain positive relationships with coworkers, representatives of other government agencies, non-profit organizations, homeowner's associations, and the public at large.
• Other projects as directed by Chief of Staff.
• Perform related duties as required.

JOB SPECIFICATIONS

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to remain in a stationary position, occasionally move about inside the office to access supplies and office machinery, frequently communicate and exchange information, review handwritten, electronic and facsimile documents, observe site conditions, and operate a computer and other office productivity machinery. Occasionally work in outdoor weather conditions and move between multiple work sites. The employee must occasionally move items weighing up to 20 pounds inside the office.

Required Hours And Location

Monday through Friday, 8 hours per day, 40 hours per week with some scheduling flexibility. Occasional overtime work in evenings or weekends upon prior approval by supervisor. The position will work remotely and out of the Los Angeles River Center and Gardens but may be required to travel to various other locations. Offices at the River Center are spread among multiple buildings and floors.

Public Contact

As public parklands, the majority of MRCA properties are open to the general public during operating hours. This position will have contact with members of the public in public areas such as parking lots and shared public/office restrooms, and during public meetings.

MINIMUM QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Education and Experience

• B.A. or B.S. degree or higher in preferably environmental studies, education, project management, landscape architecture, or related field. Experience may substituted for academic degree.
• Two (2) years of highly relevant experience performing project management and administration duties that include: creative problem solving, working on an interdisciplinary team, coordinating consultants, technical writing, scheduling, and budgeting.
   

Knowledge of:

• Windows-based programs including word processing and spreadsheets, Office 365, iCompass.
• Office practices and procedures.

Ability To:

• Ability to establish and maintain cooperative relations with those contacted in the course of work.
• Work independently, or as part of a team.
• Possess excellent oral and written English language skills. Not required to be a native English speaker, but fluency in English will be required.

Competencies:

• Excellent oral and written English language skills. Not required to be a native English speaker, but fluency in English will be required.
• Excellent organizational skills
• Establish and maintain cooperative relations with those contacted in the course of work including the general public.
• Bilingual skills in English and another locally common language, such as Spanish, Korean, Farsi, Chinese, Armenian, Yiddish, or Tagalog is highly desired.

Othe Requirements

Candidates must have a valid California driver’s license in good standing with a satisfactory driving record. Employees must be willing to participate in agency emergency response.

All employment offers are contingent upon the following:

• Background check including submission of fingerprints to Department of Justice, and a record clean of violent crimes or felonies.

• Successful completion of a physical examination including a drug test and TB test.

• Verification of the right to work in the United States.

COMPENSATION

Wages
The range of hourly rates for a Project Analyst III is $32.09 to $39.01.

Classification Level
The selected candidate will be hired as a Project Analyst III

ABOUT MRCA

The Mountains Recreation and Conservation Authority (MRCA) was created in 1985 with a mission to protect and preserve park and open space lands surrounding Los Angeles and is a joint powers authority between the Santa Monica Mountains Conservancy, the Conejo Recreation and Park District and the Rancho Simi Recreation and Park District. These public agencies work together to preserve open spaces, natural wilderness and wildlife habitat of the Los Angeles and Ventura County metropolitan regions and to make these lands accessible to all residents of Southern California.

The MRCA is an equal opportunity employer and does not discriminate on the basis of race, color, ancestry, national origin, citizenship, religion, age, medical condition, including genetic characteristics, mental or physical disability, veteran status, marital status, sex, pregnancy, sexual orientation, gender, weight, height, linguistic characteristics (such as accent and limited English proficiency, where not substantially job-related), citizenship status, or any other basis prohibited by law. The MRCA strongly encourages diverse candidates to apply for open positions.

Connect with us:     www.mrca.ca.gov

www.facebook.com/LAMountains.com

www.instagram.com/mrcaparks

This job announcement is not intended to, and does not, create an employment contract of any kind and does not create any express or implied contractual obligations. Employment at MRCA is at-will without exception. The employee and MRCA may terminate employment at any time with or without advance notice and with or without cause.

Any provision contained in this job announcement may be modified or revoked at any time without notice.

The City of Newark's Recreation and Community Services Department is excited to announce an excellent opportunity for motivated and skilled professionals to join our team as a Recreation Coordinator. This key role involves coordinating and implementing a variety of recreation and human services programs and events, including sports, fitness, aquatics, and adult and youth development activities. The Recreation Coordinator will also supervise temporary and volunteer staff, and perform a variety of clerical support services.

Newark is known for its vibrant community, robust recreational activities, and commitment to providing quality services to residents of all ages. Our city's recreation programs are essential to enhancing the quality of life for all residents. The City is dedicated to fostering a well-planned, attractive, and active community through effective recreation and human services programs with our new Recreation Coordinator leveraging their knowledge and experience in organizing, and implementing a broad range of recreational activities and human services. 

EXPERIENCE AND TRAINING
Any combination of experience and training that would provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Education:

• Possession of a high school diploma or equivalent. 
• Additional education may be substituted for experience on a year-for-year basis up to a maximum of one year.

Experience:

• Three (3) years experience in recreation, community services, or related field.

**Completion of two years of college level course work (60 semester units) with an emphasis in recreation, community services, or related field is desirable.

License:

• Possession of a valid driver license and a satisfactory driving record throughout employment.
• Possession of valid certificates in Lifeguarding, CPR for Professional Rescuer, AED and Emergency Oxygen are highly desirable.

Special Requirements:

• Position will require working occasional evenings, weekends, and holidays as assigned.

Applicants are encouraged to review the class specification and the City of Newark's Mission and Values to gain additional insights into the City and the essential duties, and knowledge and abilities required for the position.

The City of San Mateo Finance Department is seeking a

Senior Accounting Assistant

Why Join our Department?

The City of San Mateo is a very progressive City that encourages staff and resident engagement to develop positive solutions that meet the demands of our community.

The Finance Department is responsible for the overall financial management of the City. The Department’s core function is to maintain a strong and secure financial position for the City by providing comprehensive financial and analytical services to the City Council, City management, staff, and the public.

Collaboration, Innovation, Respect, Creativity, Transparency, and Informed Risk-taking are attributes that we are seeking in the candidates.

Look at some of the reasons why the City of San Mateo is a great place to work, https://www.youtube.com/watch?v=_GTIzeSpc_g

What You'll Do

The Senior Accounting Assistant supervises and performs responsible technical and clerical accounting work involving the maintenance of financial or statistical records in the Finance Department. This is the advanced journey level class in the Accounting Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this including supervising and coordinating all of the accounting clerical work of a major department or Citywide functional area and the responsibility for integrating such work with changing accounting practices and electronic data processing capabilities.

Some duties may include: 

• Maintain accounting records or systems such as accounts payable, accounts receivable, payroll, bond accounting, or charge backs.
• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for accounting related functions; implement policies and procedures.
• Open and close accounts; maintain various ledgers, registers and journals according to established account classifications.
• Audit invoices; verify encumbrances; research discrepancies; approve payments and post to the proper account.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• May operate cash register, reconcile checking accounts, and perform general clerical duties such as typing and filing.
• Initiate accounting transfers.
• Reconcile general ledger accounts with various registers.
• Prepare a variety of financial statements and statistical reports.
• Plan, prioritize, assign, supervise and review the work of staff involved in assigned area; evaluate work of staff and review data input to verify accuracy.
• Assign and supervise the work of subordinate personnel, including shifting assignments in order to provide cross training and meet prescribed deadlines and schedules.
• Evaluate the work load of subordinate personnel and modify it as necessary to comply with changing departmental needs and changing electronic data processing capabilities.
• Manage the City’s procurement processes, such as process purchase orders, supplier contracts, change orders, yearly rollover and review.
• Assist with the maintenance of the City’s budget and development of budget documents.

The Senior Accounting Assistant receives general supervision from higher level management staff and may exercise direct supervision over other clerical positions.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/DocumentCenter/Home/Index/86

$2500 Sign-on Bonus!

Tri-City is currently looking for one (1) individual to fill a vacancy for the full-time Office Assistant position, within Centralized Scheduling. The Office Assistant is responsible for performing the full range of duties as assigned.

This position will perform the following essential duties, including, but not limited to:

• Primarily will work within our electronic health record and call clients or take incoming calls to schedule appointments and reschedule missed appointments. 

• Complete daily reminder appointment calls. 

• Performs a variety of office support duties related to the assigned work unit; gathers information from a variety of sources, including data systems and clients for the completion and processing of forms, records, and other documents; contacts individuals, other departments, or agencies to obtain additional information.

• Receives and screens visitors; provides general information to clients, visitors, vendors, and staff, in person and on the telephone; assists clients by referring them to sources of information, hands out standard forms and explains how to complete them; answers requests for information or refers to other Authority staff.

• Inputs, updates, tracks, and extracts information into appropriate databases, billing systems and files; searches records and files for pertinent data.

• Maintains records, logs, files, and other forms of information, including various demographic reports, and room schedules specific to the assigned division or department.

• Proofreads and checks files including charts and other documentation for accuracy, completeness, and compliance with departmental policies; makes copies, schedules appointments, and types correspondences and memos.

• Collects and maintains client financial information/fees and related documents and enters the information into billing systems; keeps all client financial information updated.