Location
Description
The City of Lincoln is hiring for the position of Administrative Analyst I/II in the Information Technology Department.
This position performs professional administrative, analytical and technical duties in providing staff assistance to a City department; develops, implements and administers assigned program responsibilities, including budget preparation and financial management; conducts research, performs grant coordination services; performs other related duties as required.
DISTINGUISHING CHARACTERISTICS
Administrative Analyst I
The Administrative Analyst I is the entry-level class in the Administrative Analyst series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine and less complex support assignments while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines. This classification is alternatively staffed with Administrative Analyst II and incumbents may advance to the higher-level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher-level class.
Administrative Analyst II
The Administrative Analyst II is the full professional level class in which the incumbent is expected to independently perform the full scope of administrative analysis and research on new and current program activities as assigned. Take on additional duties as assigned.
SUPERVISION RECEIVED/EXERCISED
Administrative Analyst I
Receives immediate supervision from the department head or designee. May exercise functional and technical supervision.
Administrative Analyst II
Receives general supervision from the department head or designee. May exercise functional and technical supervision.
ESSENTIAL FUNCTIONS
Include but are not limited to the following:
- Performs professional administrative, analytical and technical duties in providing staff assistance to a City department.
- Coordinates department budget, analysis and administration; monitors expenditures.
- Conducts research and provides administrative assistance within a department.
- Coordinates grant services, including writing, scheduling, seeking out, and identifying grants and assigning staff to follow up with the application process as necessary.
- Oversees a variety of special projects; prepares a wide variety of reports, manuals, procedures and publications; conducts policy and legislative analysis.
- Coordinates assigned work with related activities by other City departments, governmental organizations and public organizations; identifies interdepartmental cooperation opportunities.
- Provide assistance in resolving operational and administration issues; identify issues and conduct research to find alternative solutions; make and assist in the implementation of recommendations.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the incumbent in this position may work in all weather conditions including wet, hot and cold. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.
KNOWLEDGE/SKILLS/ABILITIES
The following are a representative sample of the KSA’s necessary to perform essential duties of the position.
Knowledge of: Operational characteristics, services and activities of assigned program area; Principles, practices and methods of administrative and organizational analysis; principles and practices of program and budget development and implementation; grant writing and administration; public administration policies and procedures; principles, structuring and organization of municipal agencies; methods and techniques of supervision, training and motivation; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.
Skill to: Operate an office computer and a variety of word processing, spreadsheet and other software applications; type accurately from clear copy at a rate of 45 net words per minute.
Ability to: Perform a full range of responsible analytical and administrative duties in support of assigned programs functions, and/or department involving the use of independent judgement and personal initiative; Analyze financial, budgetary, administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions; develop and coordinate work programs and grants; develop and administer a budget; prepare clear and concise administrative documents and reports; create and manage Excel spreadsheets; research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports; implement, explain and apply applicable laws, codes and regulations; train, supervise and motivate assigned staff; read, interpret and record data accurately; perform mathematical calculations quickly and accurately; make adjustments to standard operating procedures to improve effectiveness and comply with regulatory changes as appropriate; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
THE SELECTION PROCESS
The process may include an in-basket exercise, individual interviews, panel interviews and/or other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to the process. The candidate selected for the position will be required to complete a background check including reference checks, fingerprint check, medical/drug-test evaluation and/or other related components.
Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise HR of any special needs a minimum of five days in advance of the selection process exam by calling (916) 434-3229. The City of Lincoln is an Equal Opportunity Employer.
The information contained herein is subject to change and does not constitute either an expressed or implied contract.
Ideal Candidate
MINIMUM QUALIFICATIONS
Education and/or Experience
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Administrative Analyst I/II. A typical way of obtaining the required qualifications is to possess the equivalent of:
Administrative Analyst I
Two years of responsible administrative, analytical and technical experience. A bachelor’s degree in finance, accounting or a related field may be substituted for the two years of experience.
Administrative Analyst II
In addition to the above, two years of experience equivalent to that of an Administrative Analyst I in the City of Lincoln.
License/Certificate
Possession of, or ability to obtain, a valid class C California driver’s license
DESIRABLE QUALIFICATIONS
Ability to assist in invoice processing, contracts, renewals, facilitating the collection of multiple vendor quotes, RFP's, and inventory.
Website maintenance, content creation/updates, checking/fixing web ADA compliance using available tools is desired but not required.
Other desired skills include: time management, computer proficiency, attention to detail, written and verbal communication, organization, adaptability, problem-solving, and multi-tasking.
Benefits
This position is in the Professional/Administrative, Local 39 employee group. The probation period is 12 months.
The City of Lincoln offers benefits that deliver value and provide options when planning for retirement. Below are the highlights of our employee benefits. For specific benefit information, view the employee group's MOU and benefit summary at the link below:
RETIREMENT
PERS 2% at 60 for classic members and 2% at 62 for new members. Members pay employee portion plus 3% employer share. The City participates in Social Security and offers voluntary deferred compensation accounts.
HEALTH AND LIFE INSURANCE
Lincoln offers medical plans through CalPERS. The City pays the majority of the premiums and offers a cash benefit for waiving medical coverage. Employees are eligible for full retiree health through the Public Employee Medical and Health Coverage Act (PEMHCA) vesting schedule per GC 22893.
Dental premiums are paid by City for employee and dependents; the City pays vision premium for employee, any dependent premiums paid by employee. Voluntary medical and dependent care flexible spending accounts are available. Employer-sponsored life insurance benefit paid by City and optional voluntary life insurance, critical illness and accident plans available for employee purchase.
ANNUAL PAID LEAVES
Vacation accrues based on years of service and starts at 88 hours. Sick leave accrues at 96 hours. The City offers 10 city-paid holidays and 16 hours of floating holiday; floating holiday has a cash out option if unused.