Location
Description
Office Assistant for Recreation and Community Programs
The City of Menlo Park is a great place to work! We are now hiring Office Assistants to support a wide variety of programs including recreation centers, gymnasium and sports, summer camps, community events and senior center programs for approximately 10-20 hours per week. This is an exceptional job opportunity for enthusiastic and responsible applicants to join the City of Menlo Park team and gain valuable work experience with an outstanding local government. This hourly, at-will, part-time (non-benefited) position offers paid work experience, flexible part-time schedule, and on-the-job training and support. Shifts are available mornings, afternoons, evenings and weekends. Summer seasonal positions available.
Office Assistants provide a variety of office support activities to an assigned program or division. Office Assistants are expected to provide professional and courteous customer service at all times; greet and assist program visitors; answer the telephone in a courteous and professional manner; provide accurate information and answer general questions or forward calls to appropriate staff. Office Assistants also are tasked to open and secure assigned facilities; set up, arrange, and take furniture and equipment and ensure set up is in accordance with customer needs and requests for classes, rentals, meetings, and special events; monitor the proper and safe use of City facilities by the general public and ensure adherence to rules and policies; ensure the cleanliness and safety of facilities throughout the day. As experience is gained, assignments become more varied and are performed with greater independence. Candidates must demonstrate proficiency with word processing, data entry and organization, telephone and counter reception, record keeping, verbal and written communication, and customer service.
Currently, the City is preparing to open a brand-new, state-of-the-art multi-service center known as the Belle Haven Community Campus. This new campus is on track to open soon and will feature a senior center, youth center, recreation center, gymnasium, swim center and branch library. The City is seeking qualified candidates at our recreation and community program facilities throughout Menlo Park to enhance our team’s capacity. Interested and qualified candidates should apply now.
Ideal Candidate
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
- Equivalent to completion of twelfth (12th) grade.
- One (1) year of general clerical or office support.
Desirable experience
- Strong organization skills and ability to juggle changing priorities
- Strong attention to detail
- Clear and concise written and verbal communication
- Fast learner
- Proficient in Word, Excel and PowerPoint
- Proficient in Adobe (Redact, Edit, Forms)
- Familiar with Zoom, including meeting set up and hosting
- Familiar with Box.com or other cloud-based file sharing services
- Currently possess a valid California Class C Driver's License
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
Benefits
This is a non-benefited, temporary position. A temporary employee may not work more than 1000 hours per year and will receive sick leave in accordance with State law.
Special Instructions
The deadline to apply is May 3, 2024. Applications will be reviewed as they come in. Interested and qualified candidates should apply as soon as possible to receive the earliest consideration.
The City of Menlo Park is an Equal Opportunity Employer. It is the policy of the City of Menlo Park not to discriminate against all qualified applicants or employees. We will make reasonable efforts in the selection process to accommodate persons with disabilities. Please contact Human Resources at (650) 330-6670 for accommodation requests.
Before receiving an offer of employment, the candidate will be required to successfully complete a criminal conviction history questionnaire and DOJ fingerprinting.
In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States.