Location
Description
Applications will be accepted until Friday, August 16, 2024
Resume are not accepted in lieu of completing a City application. Incomplete applications will not be accepted.
Interviews: TBD
POSITION INFORMATION
The Finance and Administrative Services Department is responsible for supporting the City’s operations through accounting, budget management, information & technology services, revenue services, payroll, purchasing and utility billing. This position, in coordination with the Administration and Budget team, will support the entire Department with a special emphasis on Citywide budget development and financial analysis.
DEFINITION
Under general direction of the Department Head, performs a wide range of responsible, professional, administrative, staff assignments which include oversight of interdepartmental and City-wide projects and programs; and performs related work as required. As this is a management development position, the incumbent may be assigned temporarily to other departments to gain broad experience in various municipal functions.
EXAMPLES OF DUTIES
Assist in program, policy and budget development, implementation, coordination, revision, review, evaluation and monitoring; participate in interdepartmental task forces and committees; research, compile and analyze financial and other data; prepare recommendations for budget requests, grants, new programs, modification of services and equipment; plan, organize and coordinate assigned City-wide projects and monitor departmental projects; analyze, interpret and explain City policies and procedures.
TYPICAL TASKS
The following tasks are typical for the classification. Any single position may not require all of these tasks and/or may require similar analytical and administrative tasks not listed.
1.Identify and research information from various departments and from outside sources to evaluate proposed programs and projects.
2.Analyze data to assess cost, operational feasibility and other aspects of proposed programs and projects.
3.Prepare reports and presentations on all pertinent aspects of proposed programs and projects including budget projections.
4.May make presentations on assigned projects and programs to the City Council and others.
5.Monitor and coordinate execution of approved projects and programs including preparing all required reports and supervising all related record keeping.
6.Recommend changes in program emphasis or execution.
7.Assist in the development and implementation of goals, objectives, policies, and procedures.
8.Confer with operating staff regarding the implementation of programs and the interpretation and application of policies and procedures.
MINIMUM QUALIFICATIONS
Knowledge of: Comprehensive knowledge of the principles, practices and methods of municipal budgeting, finance, public administration and organizational development; modern management of departments and organizations; pertinent legislation; interpersonal behavioral dynamics.
Ability to: Write and present reports and recommendations; speak before groups; properly interpret, explain and act in accordance with laws, regulations and policies; demonstrate competency in research and analysis, decision making, and management skills; and tactfully relate to the public, departmental managers, employees, other organizations and outside agencies. Work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.
Education: Bachelor's Degree from a four-year college or university, with major course work in Public or Business Administration or related field.
Experience: Two years of full time, paid, responsible work experience in a fiscal or administrative capacity; or an equivalent combination of related training and experience.
License: Possession of a valid Class C California Driver's License.
Ideal Candidate
Education: Bachelor's Degree from a four-year college or university, with major course work in Public or Business Administration or related field.
Experience: Two years of full time, paid, responsible work experience in a fiscal or administrative capacity; or an equivalent combination of related training and experience.
License: Possession of a valid Class C California Driver's License.
Benefits
MISCELLANEOUS/UNREPRESENTED EMPLOYEES
I HEALTH & WELFARE
A. Section 125 Options - Available to all eligible full-time employees.
- Cafeteria Plan Options with Lump Sum – The City shall contribute to the monthly Cafeteria Allowance allocated specifically for the mandated purchase of insurance coverage as follows:
- No coverage: $500.00 (for employees hired after January 31, 2020)
- No coverage: $1180.00 (for employees hired before January 31, 2020)
- Employee Only: 100% of the CalPERS Kaiser Bay Area medical premium (for employees hired before January 1, 2020, the employee only cafeteria allowance shall remain frozen at $1330.00 per month until it equals the employee only Kaiser rate.)
- Employee +1: 95% of the CalPERS Kaiser Bay Area medical premium.
- Employee +2: 95% of the CalPERS Kaiser Bay Area medical premium.
Mandated:
Dental/Orthodontia (Eff. 01/01/2020) - Employee pays full premium: $117.30/mo.
Maximum Annual Dental Benefit: $1,500 Non-PPO/$1,600 PPO
Maximum Lifetime Orthodontia Benefit: $2,000
City-sponsored Short/Long Term Disability – The employee pays the full premium of $35.00/mo.
City-sponsored Group Term Life (Eff. 04/01/2021) – Employee pays full premium ($0.235 per $1K). Coverage varies from $25K-$40K. Majority at $25K.
Coverage
Amount Position
$40,000 Assistant to the Director of Public Works, Senior Management Analyst, Management Analyst, Risk Manager, Chief of Operations, Collection System Manager, Distribution System Manager, and Plant & Equipment Maintenance Manager
Optional:
Medical: PERS basic health plans offered and employees may purchase coverage with remaining monies after mandated purchases. If total monthly health premium exceeds amount of any remaining monies, employee pays difference via payroll deduction. Unused monies from applicable monthly amount are applied to wages.
Additional Term Life Insurance - Available in $10,000 increments between $1K and $750K not to exceed 5 times Annual Earnings for member. Also available for spouse and children. Rates vary depending on age of the employee.
Voluntary Vision – Superior Vision offers coverage for exams and frames & lenses or contact lenses. Monthly premium varies from $8.14 for an Employee Only plan to $28.40 for an Employee + Family plan.
- Vision Reimbursement Program - Employees and their dependents are eligible for a maximum reimbursement of $200.00 per year for frames or lenses.
II RETIREMENT - PERS 3% At Age 60 for classic members and 2%@62 for new members per the Public Employee Pension Reform Act of 2013
3% @ Age 60 for Classic Members Effective 01/01/2013; Third Level of 1959 Survivor Benefit, One Year Final compensation, annual cost of living allowance (3%); Pre-Retirement Optional Settlement 2 Death Benefit.
2% @ Age 62 for New Members Effective 01/01/2013; Three Year Final Compensation
Employer contribution: 43.326 % (includes 7.596% bond) effective 07/01/23
Employee contribution: 8.00% for Classic Members or 7.50%* for New Members
(* Effective 7/1/23 the new member rate increases to 8%)
Employee shall pay an additional 0.75% towards the employer share of the PERS contribution.
The City pays 0% of employee contribution. In lieu, the City provides 414h, a one-time, irrevocable option for employee to elect to have his or her mandated PERS member contribution picked up by the City. Electing this option authorizes the City to designate the mandatory contribution on a tax-deferred basis.
Effective 7/1/2008, a retiring employee shall place 100% of eligible Sick Leave Cash Out into the City sponsored Retiree Health Savings Account. Sick leave cash out is eliminated for all employees hired after July 1, 2020.
III. Retiree Health Benefits
The retiree health benefit for all employees hired on or after November 14, 2022 shall be limited to the PEMHCA minimum.
For employees hired on or after November 14, 2022, the City shall contribute $50 per month to the current Mission Square retiree health savings account.
IV. HOLIDAYS - 12 paid holidays per year**
V. SICK LEAVE - Full-time employees accrue sick leave at the rate of 12 working days/year. Pay out is 1/2 of employee’s total accrued sick leave hours (up to 1600 hours) and applies ONLY at retirement, death, or abolishment of position. (for employees hired before July 1, 2020)
VI. VACATION - Employees accrue vacation days after completion of service years reflected below.
Completed Years of Service # Days Received
After 1 13
After 5 18
After 13 23
After 21 28
New hires are eligible to use accrued vacation during their probationary period upon approved of their Department Head or designee.
VII. MILEAGE – Effective January 1, 2024 reimbursement rate is 67 cents per mile.
Special Instructions
Applications will be accepted until Friday, August 16, 2024
Resume are not accepted in lieu of completing a City application. Incomplete applications will not be accepted.
Interviews: TBD