Location
Description
The Department of Transportation (DOT) plans, develops, operates, and maintains transportation facilities, services, and related systems which contribute to the livability and economic health of the City. We comprise a team of more than 500 people ready to serve the needs of our residents to improve the efficiency and safety of San José streets. We are an energetic and innovative team that is improving transportation in the nation's 13th largest city, while focusing on safety, sustainability, and active public life! For more information about DOT, visit www.sanjoseca.gov/transportation .The Department of Transportation is currently seeking to fill two (2) vacant Analyst I/II positions in the Administrative Services Division, Human Resources Program. These positions will assist in recruitment activities and other HR-related functions.
The ideal candidate is someone with previous recruitment and HR experience. Attention to detail, exceptional organizational skills, and a strong customer service perspective are critical.
These positions report to the DOT Human Resources Manager and will have the following responsibilities:
- Serve as a liaison for central HR Recruiters (Business Partners) and Department hiring managers to ensure recruitment processes are followed to fill vacancies efficiently.
- Work directly with hiring managers to assess vacancies, create job announcements, review applications, coordinate interviews and practical exams, conduct reference checks, and complete the hiring process.
- May coordinate and conduct formal and informal training to nearly every level of department staff, including assisting staff in understanding the recruitment process, recruitment reports or other general HR and departmental recruitment policies and procedures.
- Process all HR related transactions pertaining to recruitments and qualifying promotions, as well as probation related transactions.
- Update the department org chart and DOT's HR SharePoint Hub.
- Assist in informal disciplinary actions.
The total salary range for these classifications are as follows:
- Analyst I: $88,954.32 to $108,108.00
- Analyst II: $97,078.80 to $117,979.68
This amount includes an approximate five percent (5%) ongoing non-pensionable pay. The actual salary shall be determined by the final candidates' qualifications and experience.
Ideal Candidate
Education and Experience
Analyst I
A Bachelor's Degree from an accredited college or university.
Analyst II
A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.
Acceptable Substitution
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.
JOB EXPERTISE: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Demonstrates:
- Knowledge and experience of full cycle recruitment
- Computer/technology proficiency sufficient in the use of Human Resource applications/databases and SharePoint
COMMUNICATION SKILLS: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
CONSTRUCTIVE ENERGIES: A demonstration of energy and drive that comes from within, and a willingness to approach all aspects of work with a generally positive attitude; possessing the inclination to take appropriate action rather than waiting to be told what to do; examples of Constructive Energies include but are not limited to: enthusiasm, honesty, integrity, empathy, dedication, reliable, proactive, respectful, confidence, ethical, and a willingness to help others
ANALYTICAL THINKING: Approaching a problem or situation by using a logical, systematic, sequential approach.
COMPUTER SKILLS: Experienced with common business computer applications including but not limited to: Office 365, MS Outlook, MS Word, MS PowerPoint, MS Excel, and MS Visio.
CUSTOMER SERVICE: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
MULTI-TASKING: Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
PROBLEM SOLVING: Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
TEAMWORK & INTERPERSONAL SKILLS: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. 