Location
Description
The City of Redwood City is recruiting for a dynamic individual to fill the position of ADMINISTRATIVE SECRETARY.
WHY JOIN THE REDWOOD CITY TEAM?
We offer a wide range of meaningful career opportunities with potential for growth, training and development, competitive salaries, flexible work schedules, paid time off, and robust benefits. The Redwood City team is guided by the core values of excellence, integrity, service, collaboration, inclusion and innovation. Inherent in these values is a great organizational culture based on trust, strong and supportive leadership, respect, risk-taking, empowerment, and effective communication.
ABOUT THE POSITION
The City of Redwood City, Public Works Services Department (Department) invites you to apply for the position of Administrative Secretary. The incumbent will perform a variety of confidential and complex secretarial and administrative duties for a department head and other staff within a department and supervise the department’s clerical team.
Typical duties may include the following: supervise, direct, and train department clerical staff; serve as back-up for department clerical staff; compose routine correspondence not requiring the department head's personal attention; maintain appointment schedules and calendars; arrange travel, conferences and meetings; act as a receptionist; screen calls and visitors, and refer inquiries as appropriate; respond to complaints and requests for information regarding the intent of instructions, precedents and regulations; take and transcribe meeting notes; recommend organization or procedural changes affecting clerical activities; research, compile and analyze data for special projects and various reports; initiate and maintain a variety of files and records for information such as payroll, attendance, budget, production and cost records; maintain manuals and update resource materials; may serve as secretary to subcommittees or other commissions, preparing the agenda, assembling background materials, setting up meetings, and other support tasks.
Please click on the PDF link below to review the complete job announcement.
Ideal Candidate
Will embrace the City’s emphasis on excellent customer service; will be an enthusiastic self-starter who anticipates the needs of the Department; will be accurate, detail-oriented and able to track and manage multiple tasks and programs, both process and results-oriented; will successfully perform work requiring analytical and discretionary ability and be able to synthesize and summarize information; will have excellent writing and editing skills; will be proficient at using a computer, multi-line phone system, and office applications including Microsoft Outlook, Word, Excel, PowerPoint, and other software applications; will be able to update and maintain records and filing systems; will be flexible, perceptive, and dependable in performing duties and follow through; and will be a team player who likes working with a variety of City staff and the public.
Special Instructions
Submit your application via: www.CalOpps.org by Monday August 5, 2024 at 5:00pm, In-person oral board Interviews tentatively scheduled for Thursday, August 29, 2024.
Applications must be filled out completely. Failure to list work experience, and education or training or stating “See Resume” in the work experience section of the application will be considered an incomplete application and subject to disqualification. Resumes may be attached separately, but resumes will not be accepted in lieu of a City application.
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