Location
Description
The Budget Analyst position in the City Manager’s Office is responsible for operating and/or capital budgetary analysis assignments for a City Service Area (CSA) and several City departments, including assisting their assigned CSA/departments in the development of their operating/capital budgets; analysis of revenue and expenditure projections; coordination and presentation of budget information to the City Manager as appropriate; preparation of the City's annual Operating and/or Capital Budgets, Annual Report, Mid-Year Budget Review, and Fees and Charges Report; review of budget-related departmental requests; collaboration with departments to resolve budgetary issues; review of City Council memoranda for budget implications and appropriate budget language, if necessary; conducting research on budget and policy-related matters; and special projects as assigned. During critical times of the year this position will be expected to work overtime, both weeknights and weekends, for the preparation and release of several key budget documents.
This recruitment is intended to fill one permanent Analyst I/II position.
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
Important Information:
Per the City’s COVID19 Mandatory Vaccination Policy, the City requires all employees starting on or after February 11, 2022, to provide proof of vaccination as a condition of employment absent a documented medical and/or religious exemption. Proof of vaccination means that employees are required to be “up-to-date” with regards to the COVID-19 vaccine. Consistent with the Santa Clara County Public Health Order issued on December 28, 2021, "up-to-date" means that an employee is not only "fully vaccinated," but has also obtained any booster doses of a COVID-19 vaccination for which they are eligible, within 15 days of first becoming eligible.
Please be aware that as a result of the COVID-19 pandemic the City currently has a hybrid work environment. Once implemented this position will be required to be onsite at least two days per week. In the initial period of employment, onsite expectations may be higher as the selected candidate becomes more familiar with the Department and City. This position will also be assigned a laptop by the City with all software and software access required to perform the assigned duties remotely. This position will be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy 1.7.3 to be able to fully perform their responsibilities remotely.
Ideal Candidate
Minimum Qualifications
1. Education: A Baccalaureate Degree from an accredited college or university in Business or Public Administration, or closely related field.
2. Experience: Analyst I - None. Analyst II - Two years of increasingly responsible professional staff analytic or administrative experience at the level of Analyst I with the City of San Jose.
3. Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.
**Acceptable Substitutions: Experience as a Staff Specialist with the City of San José may be substituted for the education requirement on a year for year basis.
Competencies
The ideal candidate will have an appreciation and passion for public service work and possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations; including:
- Demonstrate knowledge of, and experience with municipal budgeting principles and practices;
- Ability to express oneself clearly and concisely in written and verbal communication
- Knowledge of basic statistical methods; City government’s functions and problems; and Financial management, preferably including government financing.
- Ability to collect, compile, analyze, and interpret data; assist other employees in technical and procedural activities; and understand, interpret, and apply instructions, rules, and regulations.
Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach.
Collaboration - Develops networks and builds alliances; engages in cross-functional activities.
Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.
Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.
You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response.
1. Describe your experience working with budgets. This can range from leading annual budget processes, developing budgets, monitoring program expenditures, and analyzing expenditure and activity data.
2. Describe your experience developing solutions to complex problems/issues when the solution was not clear. Identify the problem/issues involved, the steps you took to address it, and the results you obtained.
3. Budget work, like any job, often encounters competing priorities and deadlines. Tell us about an instance where you had to respond to deadlines that seemed difficult to meet. What were your actions and what is your general philosophy about managing deadlines?
You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.
If you have questions about the duties of the position, please contact Kate Handford at mailto:kate.handford@sanjoseca.gov
If you have questions about the selection or hiring processes, please contact Linh Le at mailto:linh.le@sanjoseca.gov
