Lead SharePoint Administrator (Enterprise Prin Tech Analyst), Information Technology (20395460)

Education/Experience:  A Bachelor’s Degree from an accredited college or university in a relevant field and five (5) years of professional level experience in computer applications, systems, networks, or telecommunications work, of which at least two (2) years include responsibility in the development, implementation, and maintenance of electronic business systems/solutions, or application development and/or support. 

Acceptable Substitution

Additional years of increasingly responsible directly related work experience may be substituted for education on a year-for-year basis up to two (2) years. Completion of a master’s degree in a relevant field from an accredited college or university may be substituted for one year of the required two (2) years of experience in the development, implementation, and maintenance of electronic business systems/solutions, or application development and/or support.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. 

Per the City’s COVID-19 Mandatory Vaccination Policy, the City requires all new hires to provide proof of vaccination as a condition of employment absent an approved medical or religious exemption. “Fully vaccinated” means the employee has received two doses of Pfizer, Moderna or Novavax or a single dose of Johnson & Johnson.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for these positions may include:

Job Expertise – Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations:

• Advanced knowledge on Microsoft technology landscape. 5+ years of experience leading Enterprise Content Management (ECM) deployments on SharePoint online is highly desirable.
• Experience in SharePoint and Microsoft 365 architecture with a full stack specialization. 
• Proficient in Microsoft Technology, Enterprise architectures, and large-scale implementations.
• Advanced knowledge and experience managing SharePoint as an Intranet and ECM and/or Document Management (DM) collaboration platform.
• Knowledge of SharePoint Server roles; SharePoint installation, configuration, and administration; central Administration management; Power Platform; and PowerShell administration modules.
• Deep technical and architectural understanding of administrative and functional capabilities of SharePoint Platforms and SharePoint Online.
• Knowledge of Microsoft 365 collaboration and productive stack services (SharePoint online, MS Teams, OneDrive, OneNote, MS Forms, Power Automate, Delve, PowerApps).
• Ability to develop site Information architecture plan and administer the governance plan for SharePoint Online sites to establish protocols to monitor third party applications running on SharePoint Online.

Change Management – Demonstrates support for innovation and for organizational changes needed to improve the organization's effectiveness; facilitates the implementation and acceptance of change within the workplace.

Problem Solving – Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Leadership – Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction. 

Analytical Thinking – Approaches a problem or situation by using a logical, systematic, sequential approach. 

Communication Skills – Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Selection Process

 The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. 

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.   

1.     Please select the areas of technical competency where you have comprehensive enterprise level experience in designing, implementing, managing, and troubleshooting: (Check all that apply)

•        Microsoft 365 and SharePoint Enterprise Platforms
•        M365 Enterprise Architecture
•        SharePoint Server roles, configuration and administration, Central Administration management
•        Microsoft Power Automate (Power BI, Power Apps, Power Automate, and Power Virtual Agents)
•        PowerShell Scripting 
•        Application Development
•        Taxonomy
•        Enterprise Content Management
•        SharePoint Managed Metadata
•        None of the above 

2.     For all the technologies you selected in the previous question, please provide an example for each that illustrates your hands-on experience. 

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. In addition, please attach your resume as part of the application process. If you have questions about the duties of these positions, the selection or hiring processes, please contact Felipa Perez at felipa.perez@sanjoseca.gov. 

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Enterprise Principal Technology Analyst (EPTA) classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.  

This position will remain open until filled and applications are reviewed continuously. We encourage applicants to apply as soon as possible as this recruitment may close at any time. The first review of applications will be Tuesday, May 9, 2023. Please submit your application by 11:59 p.m. (PST) on Monday, May 8, 2023 if you would like your application to be included in the first review. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, , please email CityCareers@sanjoseca.gov and we will research the status of your application. Please contact Human Resources at (408) 535-1285, or Human.Resources@sanjoseca.gov if you have any questions.