Location
Description
DEFINITION:
Under general direction, manages and directs the Accounting Division of the Finance Department, including the budget development process and preparation of the budget book; budget monitoring, analysis and reporting; short- and long-range fiscal forecasting; ensuring adherence to financial policies and procedures; and capital planning. The Accounting Manager trains and evaluates assigned staff.
CLASS CHARACTERISITICS:
This is a single position classification at the managerial level in the Finance Department responsible for managing the budget and accounting functions. The Accounting Manager has a broad range of independence within policy and procedural limitations and works under minimal supervision. The incumbent is accountable to the Finance Director for the quality and efficiency of services directed. The Accounting Manager is expected to provide resources, system support, and oversight to all subordinate professional and paraprofessional staff. This position is responsible for the successful planning and implementation of the citywide budget process and the day-to-day accounting operations.
EXAMPLES OF DUTIES (illustrative only):
- Plan, organize, direct and evaluate the activities of the Accounting Division including general accounting, accounts payable and payroll.
- Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; work with employees on performance issues; and implement disciplinary procedures.
- Prepare, review and maintain journal entries and general ledger postings and supporting financial records and supervise the maintenance of the General Ledger.
- Conduct and coordinate the annual audit and serve as the liaison between the City and the external auditors, provide requested information and necessary documentation for completion of the audit, and ensure timely completion of the audit, State Controller’s Office reports and other compliance reports as required.
- Oversee reconciliations of the City’s financial activities including bank accounts and investments, month-end and year-end close processes and prepare related reports.
- Plan and implement citywide budget process and related fiscal programs.
- Effectively communicate budget preparation calendar and information needs, capabilities, and limitations as well as budget policies, procedures and outcomes to departments, city officials, citizens, and other interested parties.
- Project citywide personnel costs on an annual basis and as needed.
- Monitor the City’s budget, perform budget analysis, prepare quarterly budget status reports, develop financial and capital plans, and prepare short- and long-range financial forecasts.
- Research and implement new budget initiatives that increase the usefulness and clarity of budget presentations and maximize staff efficiency.
- Conduct a variety of special studies; prepare and present various analyses, statistical compilations, and reports to City staff, City Council, or the public.
- Assist in the management of the City’s capital financing programs, including debt issuance.
- Facilitate development and implementation of improved processes and standard procedures.
- Participate in the development and implementation of Department goals, policies, and priorities.
- Assist in operational administration of risk management activities as assigned.
Ideal Candidate
QUALIFICATIONS:
EDUCATION AND EXPERIENCE:
Any combination of education, training, and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Graduation from an accredited college or university with major course work in accounting, financial management, economics, business administration or related field. Five (5) years of progressively responsible professional municipal or government financial management experience with substantial work in budget preparation, administration, analysis, organization-wide coordination, and three (3) years of supervisory experience.
A Certified Public Accountant (CPA) License, Certified Public Finance Officer (CPFO) Certificate, or similar designation, or a Master’s in Public or Business Administration may be substituted for one (1) year of experience.
KNOWLEDGE AND ABILITIES:
Knowledge of:
- Management principles and practices.
- Principles and practices of governmental accounting and financial management, including Generally Accepted Accounting Principles (GAAP).
- Principles and practices of budget preparation, adoption, administration, evaluation, and coordination.
- Applicable federal, state and local laws and regulations.
Ability to:
- Plan, organize, supervise and participate in the activities of the budget function.
- Effectively plan and implement citywide budget process and related fiscal programs; develop financial plans and forecasts.
- Analyze financial and accounting reports and make appropriate recommendations on projected revenue or cash flow.
- Develop records, systems and procedures to ensure internal control over accounting operations; develop and implement goals, objectives, policies, procedures, work standards, and internal controls and train staff in their use.
- Communicate effectively orally and in writing with diverse groups including staff, leaders of other department, citizens, and other stakeholders.
- Be flexible to changing conditions.
- Work with multiple projects while dealing with frequent interruptions and changing priorities, while staying on schedule and meeting deadlines.
- Maintain confidentiality.
- Interpret and apply state, federal and local laws and regulations related to governmental accounting and financial management.
- Draw valid conclusions and project consequences of decisions and recommendations.
- Prepare clear, concise and complete reports, other written materials, and make multimedia presentations of complex, technical, and/or statistical information.
- Establish and maintain effective working relationships with employees, team members, service providers, and the general public.
WORKING CONDITIONS, ADA AND OTHER REQUIREMENTS:
The City of Union City is an equal opportunity employer. The City of Union City will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.
Positions in this class typically require: sitting, stooping, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.
Travel: Positions in this class may require local and statewide travel as necessary.
Benefits
Retirement: CalPERS enrollment in either 2%@60 (Classic Employees) or the new 2%@62 (New Employees) formula is dependent on the individual’s eligibility. The City does not participate in Social Security therefore there are no Social Security tax deductions (except 1.45% Medicare).
Medical/Dental/Vision: The City provides the employee up to $2,000 per month toward medical, dental and vision premium.
Deferred Compensation Plan: The City contributes $100/mo. into a 401(a) tax-deferred plan on behalf of the employee. A 457b Deferred Comp Plan and a ROTH IRA are also available on a voluntary basis.
Leaves: Employees shall accrue 3.08 hours of vacation leave per pay period limited to two times their maximum annual accrual rate. The City will provide the employee with 70 hours of administrative leave annually (prorated based on hire date). Employees shall accrue 3.69 hours of sick leave per pay period without limit on accumulation.
Holidays: 12 holidays and 24 floating holiday hours.
Life Insurance: Premium is paid by the City. Life insurance and AD&D is equal to $100,000 coverage each. Additional voluntary supplemental life insurance is available.
Disability Insurance: Long-term and short-term disability insurance premium based on salary. Employee contribution required.
Special Instructions
APPLICATION PROCESS:
The selection process may consist of, but limited to one or more of the following components:
- Screening for Best Qualified
- Supplemental Questionnaire
- Written Exam
- Performance Exam
- Oral Interview
Resumes may not be accepted in lieu of a completed application.
Applicants who are invited to continue in the selection process will be notified by e-mail. Successful candidates’ names will be placed on an employment eligibility list. The eligibility list will remain in effect for a minimum of one year from the date the list is established. Additional vacancies that occur for this classification may be hired from the list.
REASONABLE ACCOMMODATION:
The City of Union City provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department (hr@unioncity.org) if you will need reasonable accommodation for any aspect of the selection process.
EQUAL OPPORTUNITY EMPLOYER:
The City of Union City is an Equal Opportunity Employer and values diversity at all levels of its workforce.