Location
Description
This temporary position is desired to fill an existing staff’s planned personal leave. The desired start date is mid September 2024, and tentative end date of March 2025. The temporary assignment may be extended on a monthly basis.
Under general supervision, in a fully computerized accounting setting, provides complex or specialized financial, statistical, and accounting office support for general accounting functions and performs related work as assigned.
CLASS CHARACTERISITICS:
This is a specialist and/or lead level class in the finance office support series. Responsibilities include the performance of complex or specialized accounting functions requiring the use of independent judgement and the application of technical or related skills. May train others in work procedures or direct the work of others on a project or lead basis, do financial spreadsheets and analysis that require computer skills. Duties that are normally filled by advancement from the two levels of Revenue Collection, and Disbursement of Funds.
EXAMPLES OF DUTIES (illustrative only):
Payroll
- Assist Lead Payroll Technician or other personnel in processing the bi-weekly payroll and special payrolls as required.
- Audit payroll data submitted: review for accuracy, resolve discrepancies, and reconcile data to generate payment to employees and vendors.
- Interpret and apply official requests related to garnishments of wages, including salary intercepts requested by the IRS or Franchise Tax Board.
- Interpret and implement Memorandum of Understanding for each bargaining unit.
- Interpret and implement changes related to the Public Employees Retirement System (CalPERS).
- Reconcile and ensure timely deposit of bi-weekly payroll tax deposits of federal and state income taxes and Medicare taxes.
- Reconciliation of the bi-weekly CalPERS report and associated payment to CalPERS.
- Reconciliation of health-care invoices and payment of same.
- Reconcile/audit account activity in the Payroll Fund and other accounts, as assigned.
- Process retiree medical insurance reimbursements for ACH deposit or check issuance.
- Answer questions regarding pay, benefits and leave.
- Reconcile payroll and tax records in preparation of issuance of year-end W-2s.
Collection of Revenue
- Properly record receipts of revenue over the counter and from the mail and prepare daily bank deposits.
- Process application for business license and animal license, determine applicable fees, send out renewal and delinquency notices and maintain files.
- Analyze and balance accounts and provide relevant internal and external reports as required.
- Provide information to City staff, the public and other agencies that may require the use of judgement and thorough comprehension of the City’s revenue code, ordinances, policies and procedures.
Disbursement of Funds
- Verify invoices, receiving reports and other requests for payment with purchase orders or contract documents; contact vendors or contractors for clarification as required; ensure proper authorization for payments and compliance with City policies and procedures.
- Establish systematic, efficient and fiscally responsible cash disbursement process.
- Communicate to, and train staff on established disbursement procedure.
- Analyze accounts, reconcile ledgers and provide accurate financial information to City staff, the public and other agencies as required.
Complex Revenue Collection
- Communicates with taxpayers and their representatives in person, on the telephone and in writing to resolve problems.
- Review audit findings and explain pertinent laws, regulations, codes and procedures to ensure correct tax reporting of gross payroll, and taxable revenue; summarizes and documents audit determinations.
- Ensuring that all businesses in town, who should be obtaining a business license, do so annually.
- Educating businesses about their requirements for obtaining a business license.
- Performing transient occupancy tax audits; evaluate hotel/motel record keeping practices, maintain confidentiality, make recommendations on strategies to resolve issues/finding, and communicate with hotel operators to ensure they are in conformity with UC business license requirements.
- Performing unlicensed businesses discover work by reviewing and identifying BOE, FTB reports, inter-departments potential leads, Chamber of Commerce reports, newspaper ads, filed canvasses or any of the other resources available to bring businesses into compliance with our business licensing requirements and work cooperatively with other departments, City officials, and outside agencies on sensitive issues in area of responsibility.
- Send out enforcement letters.
Ideal Candidate
MINIMUM QUALIFICATIONS:
Any combination of education, training, and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Equivalent to graduation from high school and two years of responsible payroll experience. Some college or business school course work in payroll, accounting, accounts payable or revenue collection is highly desirable.
QUALIFICATIONS:
Knowledge Of:
- Basic accounting principles and practices.
- Financial record keeping and general accounting office practices.
- Correct business English usage and standard format for written communication.
- Efficient filing system and use of standard office equipment including word processing equipment.
- Business arithmetic and usage of spreadsheets.
Ability To:
- Provide lead direction and work review for assigned accounting clerical support.
- Prepare, maintain, and reconcile various complex financial and statistical records.
- Perform complex general accounting and payroll analyses.
- Organize, prioritize, and coordinate tasks.
- Read and interpret regulations, policies and procedures.
- Organize and maintain office files.
- Respond tactfully and effectively with those contacted in the course of the work.
- Make mathematical calculations with speed and accuracy.
- Compose written communication from brief instructions.
- Use initiative and sound independent judgement within established guidelines.
- Operate standard office equipment including calculator and personal computer.
Special Instructions
APPLICATION PROCESS:
The selection process may consist of, but limited to one or more of the following components:
- Screening for Best Qualified
- Supplemental Questionnaire
- Written Exam
- Performance Exam
- Oral Interview
Resumes may not be accepted in lieu of a completed application.
Applicants who are invited to continue in the selection process will be notified by e-mail. Successful candidates’ names will be placed on an employment eligibility list. The eligibility list will remain in effect for a minimum of one year from the date the list is established. Additional vacancies that occur for this classification may be hired from the list.
WORKING CONDITIONS, ADA AND OTHER REQUIREMENTS:
The City of Union City is an equal opportunity employer. The City of Union City will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.
Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Incumbents generally work in a typical office environment with adequate light and temperature.
Travel: Positions in this class may require local and statewide travel as necessary.