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The City of San Jose's Department of Planning, Building, and Code Enforcement serves to ensure the orderly and safe development of private properties, compliance with all applicable building, zoning, and quality of life ordinances and regulations, and to promote healthy and safe community standards. This is accomplished by departmental staff in service to customers by:

• Assisting and guiding land use and development to promote long-term goals and objectives that render safe, beneficial, and more sustainable communities
• Providing orderly administration and compliance of building codes, as mandated by the various levels of government, to ensure the construction of buildings, homes, and structures meet intended life safety and structural requirements
• Investigating and resolving citizen complaints of municipal code violations on private property in order to promote, maintain, and improve quality of life issues that better allow for safe and harmonious conditions in all neighborhoods

The Department is seeking applicants who are committed to understanding, executing, and improving the customer experience to best achieve the above goals and objectives. This includes providing excellent service and guidance to residents, property and business owners, developers, and other stakeholders throughout the planning, building, and code enforcement processes. Strong communication and interpersonal skills are essential, as the department values building positive relationships and fostering collaboration with other departments, agencies, and the community. Additionally, applicants who possess a strong knowledge of planning principles, building codes, and/or regulatory requirements will be highly valued, as they will play a key role in ensuring compliance and promoting healthy, safe, and sustainable development practices.

This City's Building Division provides oversight and assistance towards the City's growth and development in relation to construction activity on private property within the City . The goal is to en sure the safety of buildings and to support the health and wellbeing of all persons living and working in San Jose through the implementation of the State of California's current building codes and laws .

The Division is seeking applicants for the Division Manager classification within the Building Inspection section. This is a full-time position and is responsible for the supervision and mentorship of a team of Building Inspectors performing field inspections , plan review s , and over-the-counter review s , as well as the Development Services Support Services (call center) team. Division Managers also provide valuable feedback to the development community and project construction teams by leading on-site pre-construction meetings and helping to resolve conflicts during construction.

The Building Division is divided into the following four sections:

 

• Permit Center: Plan intake and routing to plan review and Development Services Partners , over the counter permit processing, permit issuance, addressing, assistance desk/ public information , ADU Ally, and Small Business Ally .
• Plan Review : Review of private development project plans and calculations for compliance with the California Building Codes and state laws, coordination with Development Services partners, expedited review, and coordinated review .
• Inspection : Inspects active private construction projects for compliance with the approved plans and adopted building codes and state laws .
• Support Services : Development Services call center, document imaging, records requests, and general support for the building division .

What We Do

The Department's Building Division ensures compliance with the all the above-mentioned obligations by annually reviewing, analyzing, conducting, researching, processing, issu ing, inspecting , and providing :

 

• 4 0 ,000 building permits
• 8,000 plan reviews
• 100,000 inspections
• 35,000 customers assisted
• 65,000 calls answered

The Division is committed to developing, maintaining , and continually improving the quality of services and the customer experience with the goals mentioned above and the successful applicant will recognize and value these goals and qualities while striving to achieve the objectives and tasks of the classification as listed below.

Major Responsibilities

 

• The Division Manager is responsible for the day-to-day operations of Building Inspection Services as well as the oversight of the section's service delivery, staffing, and budget.
• Oversight of the Development Services Support Services Team
• Develop and implement policies and procedures and streamline existing processes to deliver excellent customer service to the development community.

Duties and Responsibilities

 

• Monitor the Section's workload and determine the corresponding staffing levels required .
• Make hiring and disciplinary recommendations
• Mentor staff to prepare them for future promotional opportunities .
• Evaluate job performance of subordinate management, supervisory, and professional staff .
• Manage, monitor and analyze revenues and time spent for delivery services to achieve cost-effectiveness and efficiency in the Section's budget.
• Assist the Building Official in facilitating the adoption of state building codes and regulations; develop and implement local amendments to these codes and regulations and the transition of amendments to City Ordinances.
• Forge working relationships with external customers by coordinating public outreach programs and maintaining on-going interaction between the inspection staff and external customers .
• Leads staff in staying current with changing regulatory requirements and implements these as required by the regulatory authorities
• Implement policies and procedures to streamline existing processes to improve results and/or operating costs.

 

• Develop, direct, and/or implement technical training programs to ensure consistency among the inspection staff

Emergency Management Coordinator

 

San Rafael Office of Emergency Services

 

Project Manager (Full-Time/Fixed Term Exempt

 

Full-Time/40 hours per week/Fixed Term Exempt)

 

$6,309 - $7,669 per month (DOE/DOQ)

 

Plus excellent benefits

 

APPLICATION DEADLINE: Apply by Monday, July 15, 2024, at 5:00 pm for first consideration

 

THE POSITION:

The City of San Rafael Fire Department and Office of Emergency Services (OES) is seeking to fill the full-time exempt position of Emergency Management Coordinator.  This is a three (3) year fixed-term position, with the potential to be extended dependent on available funding and job performance.  This is an “at will” position with benefits available. The Coordinator will be required to work occasional nights and/or weekends for planned community engagement events or unplanned emergencies. This position is partially funded through the Marin Wildfire Prevention Authority (MPWA). 

Under the supervision of the Deputy Director of Emergency Management, the Emergency Management Coordinator will coordinate and execute activities associated with disaster preparedness, emergency management, and the San Rafael Office of Emergency Services (OES).  OES leads the City’s internal and external efforts to improve the ability of staff, residents, and businesses to prepare for, respond to, and recover from emergencies and disasters.  The Coordinator will work to improve community disaster preparedness and resiliency through outreach, education, engagement, and empowerment; support Emergency Operation Center (EOC) functions; draft, improve, train, and drill City emergency plans; and augment designated fire-prevention and emergency management staff on strategic projects and programs.

The successful candidate will demonstrate the ability to engage and influence others, an interest in training and educating others, an interest in training and educating others, a commitment to equity and inclusion, and public service.  The Coordinator is expected to be a strategic problem-solver with the ability to nimbly jump in and between a variety of tasks or duties that help enhance planning, preparedness, prevention, and safety.  The Coordinator will need to work independently and as part of small and large teams, coordinate volunteers such as the Community Emergency Response Team (CERT), have strong event planning and organizational skills, and be truly passionate about emergency management and public safety.  Off-hour work, including evenings and weekends, for disaster response, community engagement and trainings, and volunteer events is required. 

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $172 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.

Essential Duties and Responsibilities:

• Assist in the development and implantation of public awareness programs and drills regarding disaster preparedness and wildfire safety.
• Participates in community development and engagement events to promote emergency preparedness, wildfire awareness, and response best practices.
• Plan, organize, review, evaluate, and personally perform activities to implement a variety of emergency preparedness and disaster recovery programs and procedures under the NIMS/SEMS/ICS models.
• Support emergency alerting and notifications, including educational endeavors, outreach, signage, and database management; work to increase understanding and voluntary engagement in emergency notification programs such as Alert Marin and Zone Haven.
• Support the development and maintenance of a variety of planning documents, including but not limited to the Hazard Mitigation Plan, Wildfire Action Plan, the Emergency Operations Plan, wildfire playbook, and MWPA annual workplan.
• Address the needs and inquiries of residents in a compassionate, articulate and reasonable manner.
• Represent the department through collaboration with multiple community-based organizations, partner agencies and varied stakeholders involving emergency and non-emergency settings.
• Seek and participate in the development of various community preparedness and emergency grants and supplemental resources opportunities.
• Assist in the development and maintenance of the City’s Emergency Operations Center (EOC) and training of EOC staff.
• Support the development, execution, and after-action evaluations of City and community-based drills and exercises, including but not limited to evacuation drills and EOC exercises.
• Participates in the development and implementation of budgets for emergency preparedness activities.
• Serves as a point of contact for Emergency Management personnel to provide critical information, updates, and support during the monitoring, response, and recovery phases of an event.
• Related duties as assigned.

Knowledge of:

• The Whole Community approach to disaster preparedness, including resources and engagement strategies.
• Developing and presenting public information, teaching, and public-speaking.
• State and Federal regulations pertaining to disaster and civil defense planning and preparedness and advises management regarding compliance with such regulations.
• California Standardized Emergency Management System (NIMS); Emergency Operations Center (EOC) structure and operating procedures; emergency operations communications systems.
• Principles, practices, and techniques of wildfire prevention, mitigation, and preparedness.
• Emergency, environmental and fire hazard prevention; principles and practices of emergency management, including hazard identification, mitigation and disaster preparedness; urban interface education/training.
• Office procedures, methods and equipment including Microsoft Office and Google suites, with the specific ability to efficiently use and develop email, calendars, databases, slide decks, and word processing.
• Curriculum development, effective instructional and presentation delivery strategies, and the development of instructional materials.
• Emergency Management finances, including but not limited to CalOES and FEMA recovery process, Hazard Mitigation grants, emergency procurement policies, and resiliency and preparedness grants.
• Social sciences community engagement and marketing best practices, change management, event planning and organizing.

Ability To:

• Communicate clearly and concisely, orally and in writing; prepare clear and concise reports.
• Be self-motivated and motivate others; work on a team and independently to complete assigned duties and responsibilities in a timely manner.
• Multi-task and effectively prioritize a variety of projects and objectives to meet target outcomes and deadlines.
• Logically and creatively utilize a variety of techniques to solve complex emergency management and wildfire adaptation challenges.
• Learn and retain local geography and resources as they relate to emergency management planning and operations.
• Gain the respect, confidence and cooperation of the public, City employees, and partners; maintain effective working relationships
• Interpret and explain emergency management and wildfire safety concepts in an accessible manner to residents and community organizations.
• Perform complex analysis, planning, and reporting
• Apply principles of inclusion, equity, and public safety.
• Work cooperatively with the public, fire, law enforcement, and other emergency response organizations.
• Research, analyze and evaluate new service delivery methods and techniques to better meet objectives and actualize Together San Rafael Principals.

Education and Experience:

• Bachelor’s degree (or equivalent experience) from an accredited college or university with a major in Emergency Management, Public Administration, Business Administration, Communications, or related field of study is preferred.
• Two (2) years of experience in emergency management, community preparedness, wildfire prevention, community engagement and organizing, preferably in a government setting, or closely related field. 
• Additional related specialized training or certification may be substituted for required work experience. 
• Possession of a California Class "C" driver's license, and satisfactory driving record. Maintenance of a California driver’s license is a condition of employment.
• Bilingual English/Spanish is strongly desired.

  PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, feel or hold; reach with hands and arms; and talk, hear, taste, or smell. The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl. The employee is required to walk off trails, up and down steep grades and inclines in heavily vegetated areas of the natural environment in all types of weather conditions. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Employees will be issued personal protective equipment (PPE) and are responsible for using the proper PPE in the appropriate environment. Examples of PPE may include a hardhat, hearing protection while in noisy environments, eye protection, and safety shoes.     APPLICATION AND SELECTION PROCESS: City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application. The examination process may include the following application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%. Note: Prior to appointment, candidate may be required to pass a pre-employment physical and background check/fingerprinting. To file an application, go to: www.calopps.org. Select “Member Agencies”. Select “San Rafael”. Follow this link to apply via CalOpps:  https://www.calopps.org/san-rafael/job-20520942.      For more information about the City of San Rafael, please visit www.cityofsanrafael.org        Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.Such accommodations must be requested by the applicant. 

FLSA Status: Non-Exempt

Hours: 40 hours per week

Rate: $28.15 - $37.73 , depending on experience

Under the direction of the Controller, provides accounting and fiscal support, including budget tracking, income and expenditure reports, revenue billing and collection, payroll, reviews and reconciles a variety of complex financial transactions for the Peninsula Library System and its multiple contracted agencies.

Distinguished from the Accounting Assistant I by the amount of accounting experience required. An Accounting Assistant II works under general supervision and, within a framework of established procedures, is expected to perform a variety of more complex accounting duties with only occasional assistance.

FOR FULL DETAILS ABOUT THIS POSITION AND THE PROCESS FOR APPLYING, CLICK JOB PDF BELOW.

 

The Project Development Manager is responsible for participating in project development through working with developers, feedstock providers, financing agencies, public agencies, and other organizations related primarily to the
development of biomass facilities. The Project Development Manager assumes a high level of responsibility for difficult, complex and varied duties, works with a high degree of independence, and represents Pioneer Community Energy to a
variety of stakeholders and outside entities. Duties include:

 

• Developing biomass power generation facilities within California.
• Managing and supporting all aspects of biomass project development from initial site selection through operations.
• Managing contractors, vendors, and consultants to maintain project timeline and value optimization.
• Communicating and syncing cross-functionally, including with developers, procurement team, legislative/regulatory, and legal team members regularly to minimize project risks.
• Identifying, proposing, and implementing creative or alternative project development approaches that reduce exposure to permitting risks, optimize development schedules or drive additional project value.
• Managing and facilitating development services agreements with local or regional development partners.
• Working with developers on exploring project funds and financing alternatives during financial feasibility analysis, evaluation, and during the project debt and tax equity financing processes.
• Traveling to site locations to meet with landowners and evaluate sites.
• Engaging the community, local, state, and federal institutions for project support.
• Where necessary, helping secure permits and ensure environmental compliance throughout the development, construction, and operation of projects.
• Helping coordinate and provide input to project interconnection requests, load-flow and congestion studies, and other necessary aspects of securing project transmission.
• Maintaining liaison with regional resource planning or supply agencies; serving on Pioneer committees as required; evaluating proposals in terms of resource costs, availability and consistency with long-term financial projections and resource needs.
• Working with Pioneer legislative/regulatory staM in utilizing BioMAT and FIT programs for biomass projects.

Come lead the Homework Center at the San Bruno Library! 

 

The City of San Bruno Public Library is currently recruiting for a part-time, temporary Library Assistant—Homework Center Supervisor. Candidates must be able to commit from September 2024 to June 2025, for 17 hours per week and availability Monday 2-6PM, Tuesday 2-6PM, Wednesday 1-6PM and Thursday 2-6PM (with the exception of Library and San Bruno Park School District holidays). Although this is a ten-month position, the program is ongoing, and the successful candidate would be able to continue in subsequent school years.

 

Application Deadline:  5pm on Friday, July 19, 2024

Interviews:  Monday, July 29, 2024

(Dates are subject to change)

 

 

 

Examples of Duties:

Under the direction of the Library Services Manager, the Library Assistant—Homework Center Supervisor is responsible for the daily operations of the Library's after-school Homework Center, including classroom management, homework help, supervising and training volunteers, collaborating with library staff, and maintaining accurate records of homework center attendance. The incumbent will be responsible for maintaining a welcoming place for students to do their homework effectively within the larger context of the library, and for planning weekly activities and training/supervising students in the use of the 3-D printer. The homework center is a free, drop-in, after-school program for children in kindergarten through eighth grade.

 

 MINIMUM QUALIFICATIONS 
• Some college coursework 
• Clear and concise oral and written communication skills 
• Ability to assist students with homework and computer skills 
• Ability to relate to the public in a tactful and effective manner 
 
IDEAL CANDIDATE 
The ideal candidate is a self-starting, independent individual with sound judgement, capable of working in a busy team-oriented public-service environment; possesses excellent customer service skills; has experience working with students in a group setting, experience working with volunteers, and experience leading STEAM/Makerspace activities. Bilingual English-Spanish skills is a plus. In addition, the candidate possesses the following competencies: 

• Creates a learning environment—Ensures that support is available to help the individual reach goals; builds other’s sense of task ownership and confidence by offering to help generate ideas, make decisions, obtain resources, and overcome barriers. 
• Facilitates development— Leverages environmental supports and removes development barriers; create development opportunities; provides guidance and positive models; seeks suggestions for improving performance; collaboratively creates development plans that include activities targeted to specific goals.  
• Seeks to understand students and volunteers—Actively gathers information to understand student and volunteer circumstances, problems, expectations, and needs.  
• Meets or exceeds student and volunteer needs—Quickly responds to student and volunteer needs; takes opportunities to exceed student and volunteer needs while avoiding over commitments; gains student and volunteer agreement to proposed solutions; keep students and volunteers informed about actions taken; confirms student and volunteer satisfaction.  
• Builds self-awareness—Demonstrates an understanding of own emotional triggers, strengths, and development needs as well as the impact of own behavior on others.  
• Listens and responds with empathy—Demonstrates an understanding of the other person’s situation by acknowledging both the facts and the feelings (positive or negative) they are expressing.  
• Leverages resources—Takes advantage of available resources (individuals, processes, departments, and tools) to complete work efficiently.  
• Maintains relationships—Presents a positive disposition and maintains constructive interpersonal relationships when under stress.  
• Delivers clear messages—Conveys messages logically, simply, succinctly, and at the right pace; does not digress; is in command of the message. 

 

 Supplemental Information:

HOW TO APPLY 
 
Applications may be submitted online at: https://www.governmentjobs.com/careers/sanbruno.  Applications must be received by 5:00 PM on Friday, July 19, 2024. The City of San Bruno utilizes a merit-based selection system. Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  
 
WHAT HAPPENS NEXT?  
 
Your application and all supplemental materials will be reviewed to select the best qualified applicants to continue in the process. Screening will include a review of qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable. Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job-related exercise, physical test or job simulation, phone interview, in-person or video interview(s), and/or web-based testing.  
 
SUPPLEMENTAL INFORMATION
 
* This is a part-time/temporary/seasonal position with the City of San Bruno. As such, employees agree to serve in an at-will capacity and understand that service with the City may be terminated at any time. This position works a maximum of 17 hours per week and does not provide any benefits, except for paid sick leave. In accordance with the Healthy Workplaces, Healthy Families Act of 2014, all temporary, part-time, and seasonal employees, who on or after July 1, 2015, work in California for 30 or more days within a year from the commencement of employment are entitled to paid sick leave for prescribed purposes. Employees will accrue one hour of paid sick leave for every 30 hours worked and are entitled to use accrued sick days beginning on the 90th day of employment. Employees may use up to 40 hours (or 5 days) of accrued sick leave in each year of employment.  
 
REASONABLE ACCOMMODATIONS:
 
The City of San Bruno is an Equal Opportunity Employer (EOE) and provides equal employment opportunities without regard to race, color, ancestry, religion, creed, age, physical or mental disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state, or local laws in its employment actions, decisions, policies, and practices. The City of San Bruno Human Resources Department will make reasonable efforts in the selection process to accommodate disabled applicants. Individuals with disabilities who would like to request an accommodation in the process must inform the Human Resources Department by the final filing date by emailing: hr@sanbruno.ca.gov.  

 

The following dates are tentative and subject to change based on the needs of the City:

Final Filing Date: Before 5:00pm, Wednesday, July 17, 2024

Tentative Interview Date: Week of July 29, 2024

 

Appointment to this position is contingent upon:

*Reference check

*Employment and education verification

*Department of Justice fingerprinting criminal history records check

 

Resume will not be accepted in lieu of application. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process.

 

Salary Range: $48.68 - $59.16 per hour (effective July 1, 2024)

 

About the Position

The City of San Carlos is hiring for a Building Inspector I. This is the entry level position in the Building Inspector series. Under direction from the Building Official or designated appointee, the Building Inspector I inspects buildings being constructed, altered, or repaired; Determines conformance with approved plans, adopted codes, zoning laws, statutes and ordinances; Plan checks residential and less complicated commercial projects; Responds to questions from the public at the counter and through other forms of communication; Investigates complaints and prepares notices and reports; Receives applications and issues permits as directed; Maintains and improves computer permitting and record maintenance, and performs other work as required.

 

The Building Inspector I level is distinguished from the Building Inspector II level due to the level of experience in the field of building inspection and the level of job knowledge.  This is a generalist class wherein incumbents are charged with conducting inspections in the less complicated phases of building construction and plan review.

 

Reports to the Building Official or designated appointee.

 

 

Essential Duties

• Inspects buildings and structures in various stages of progress using approved plans and codes to determine conformance.
• Discusses conformance problems with contractors and permit holders and assists them by indicating needed changes and possible modifications to bring the construction into conformity.
• Issues Stop Work Notices in situations where work is performed without benefit of a permit. 
• Follows a predetermined schedule of inspections in an assigned area and prepares reports of inspections made.  Schedules and coordinates field operations at request of Building Official.
• Maintains records of inspections made and actions taken. 
• Prepares reports of deficiencies with respect to structural stability, sanitation, electrical, adequacy of heating and ventilating facilities, their use, and occupancy.  Submits reports to the Building Official for review.
• Accepts completed permit applications for review.
• Logs applications and updates information in the Building Department computer system.
• Reviews residential and less complicated commercial plans for conformance to adopted codes.
• Prepares plan check comments and correspondence with applicants.  Prepares permit fees and issues permits as directed.
• Responds to questions and information requests from the public regarding building codes, and status of applications or permits.
• Receives and investigates building complaints from the public.
• Investigates NPDES complaints from the public or staff as directed and prepares reports and posts necessary notices as directed by the Building Official.
• Maintains the designated permitting software selected by the City.  Suggests improvements to the overall efficiency of the system.  Relays the use of the system to other members of the Building Division staff and assists them in its use. 

This position performs a variety of semi-skilled and skilled work in construction, repairs, and installations related to energy conservation, weatherization, and housing rehabilitation services at the Glenn County Community Action Department.  The Housing Rehabilitation Worker III may exercise lead supervision over lower level positions and contract employees. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next twelve (12) months.

WHAT YOU’LL DO

• Performs a variety of housing rehabilitation and weatherization duties in the maintenance and repair; performs a variety of janitorial, carpentry, plumbing, electrical, blower door testing, and dwelling assessment.
• Weatherizes dwellings and performs energy conservation measures to include weather striping of doors, window repair, installation of, furnace filters, carbon dioxide detectors, caulking, cooler covers, sheetrock, thresholds, doors, windows, etc.
• Installs siding, wood stoves, solar and evaporative coolers; repair rooms and plumbing, installs energy saving devices such as gaskets on faucets, showerheads, and aerators.
• Assists in coordinating housing rehabilitation activities with other County departments, divisions, sections, and outside agencies.
• Meets with owners to select contractor to perform proposed housing rehabilitation repairs and to discuss proposed work.
• Receives bids and checks for changes on bid forms to comply with bidding requirements; prepares cost estimates for materials; requisitions necessary supplies and materials.

The City of Woodland offers a competitive total compensation package including:
 

• Starting income ranging from $3,157.20 - $4,447.80 per month based on skills, training, certifications and years of experience, with regular, incremental pay increases
• Robust Retirement Program including CalPERS Retirement Plan, Retirement Health Savings Plan, choice of 457 Deferred Comp plans with a 2% City-Paid contribution and 1% match
• Low-Cost & No-Cost Health Benefits, including choice of CalPERS Medical plans, and City-paid Dental Insurance, Vision insurance and Employee Assistance Program
• Paid Career Development, including City-paid Professional Growth Incentive, City-provided training & professional advancement opportunities
• Home-Life Balance, inclusive work environment and predictable work schedule, as well as paid holiday, vacation, and sick leaves

THE POSITION

To perform a wide variety of paraprofessional technical and clerical library work related to such activities as cataloging, classification, circulation and assisting patrons.  The purpose of this recruitment is to fill a vacancy in the Woodland Public Library, as well as establish an eligibility list for future vacancies.

 

IDEAL CANDIDATE

The Ideal Candidate will have experience working in a library, as well as excellent customer service skills. The Library Technical Assistant position assists the librarians in all aspects of library work.  This particular position will focus on supporting the children’s and teen library divisions as well as outreach to the community. The Ideal Candidate will have strong interpersonal skills, and enjoy working in a team. Ability to work nights and weekends is required.  Ability to understand and speak Spanish is highly desirable.

ESSENTIAL JOB FUNCTIONS

Library Technical Assistant I:  This is the entry level class in the paraprofessional Library Technical Assistant series.  This class is distinguished from the Library Technical Assistant II level by the assignment of the more routine and repetitive duties that are performed according to established procedures and under immediate supervision.  Under this concept, positions assigned to the classification of Library Technical Assistant II which become vacant may reasonably be filled at the Library Technical Assistant I level.

Library Technical Assistant II:  This is the journey level class in the Library Technical Assistant series.  These positions may be filled by advancement from the Library Technical Assistant I level or, when filled from the outside, require prior library technical experience.  Appointment to the Library Technical Assistant II level requires that the employee be performing the full range of duties and meet the qualification standards.  A Library Technical Assistant II is expected to perform assigned duties with only occasional instruction or assistance, and work is normally reviewed only on completion.  Adequate performance at this level requires the knowledge of general department policies and procedures.

The following are typical illustrations of duties encompassed by the job class, not an all-inclusive or limiting list:

Serve at a circulation desk, check books in and out of library; issue library cards; conduct and oversee inventories and processing of books and other library materials; maintain bibliographic records; and establish and maintain collection files and records. Provide general information to the public pertaining to library services and programs. Operate and maintain various library-related equipment and general office equipment. Perform standard office support work such as answering telephones, ordering supplies, maintaining files and operating computer terminals. Regular, predictable, consistent and timely attendance is an essential function of the position, in that Employee must be present to work to complete assigned tasks.  Work cooperatively with others.  Under supervision, conduct various special programs and community outreach activities such as story hours and reading programs. May train and assign routine tasks and provide technical instruction to part-time positions in area of responsibility. Locate books and other materials using indices, catalog guides, and computers. Assist patrons in completing requests for materials not available in the local collection and verify completeness of requests; receive and process inter-library loan requests; maintain inter-library loan services. Prepare displays and exhibits. Post, file, maintain recurring accumulative records; compile data and prepare summary activity reports including circulation statistics, user and loan survey reports and materials collection lists. Perform related duties as assigned.

QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Library Technical Assistant I
Education:  Equivalent to completion of the twelfth grade.
Experience:  One (1) year of experience performing general clerical or related work in a public library system.

Library Technical Assistant II
Education:  Equivalent to an Associate Degree in Library Service or related field.
Experience:  Two (2) years of technical and clerical library experience performing duties comparable to those of a Library Technical Assistant I for the City of Woodland.  Please note:  Additional qualifying experience can substitute for the required education on a year-for-years basis up to two years.

APPLICATION

Apply with a City of Woodland application by visiting www.cityofwoodland.gov/employment or the Human Resources Office, City Hall, 300 First Street, 2nd Floor, Woodland, CA 95695, by 5:00 PM on Monday, July 15, 2024.  Résumés and cover letters are encouraged but will not be accepted in lieu of the application form. Postmarks will not be accepted.

Review Process:  Based on the information provided in the application documents, the best qualified applicants will be invited for further examination.  All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.  Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview or any combination thereof. 

If you have a disability that requires accommodation during the selection process, please notify Human Resources at least seven (7) days prior to the event.

 

Virtual panel interview is tentatively scheduled for the week of July 29, 2024.
 

CURRENT SALARY

Library Technical Assistant I
$3,157.20 - $4,029.49 /month
$1,457.17 - $1,859.77 /bi-weekly
 

Library Technical Assistant II
$3,484.97 - $4,447.80 /month
$1,608.45 - $2,052.83 /bi-weekly

 

BENEFITS

Future Salary COLAs:      
4% increase (eff July 2024), 1% increase (eff January 2025), 4% increase (eff July 2025) and 1% increase (eff January 2026)

Retirement:                            
CalPERS Retirement System (2 % @ 60 formula for Classic CalPERS members and 2% @ 62 formula for new CalPERS members).  The City does not participate in social security

Deferred Compensation:                    
Choice of deferred compensation plans (Traditional and Roth) with 1% City-match effective July 2024.  After successful completion of probation, new hires are also eligible for a 2% City contribution.

Medical:                                 
CalPERS Medical Insurance Plans, including HMOs and PPOs.  City gives an allowance toward the cost of insurance.  Maximum Family Medical Allowance (2024): $2,463.99 per month

Dental/Vision:                         
City paid Delta Dental and VSP Vision Benefits

LTD/STD:                               
City paid wage protection for long/short term disabilities

Life Insurance:                      
City provides $50,000 life insurance policy

Supplemental Benefits:        
Voluntary Supplemental Life, Cancer, Accident Only, STD/LTD and Critical Illness insurance, and Flexible Spending Accounts available

Vacation:                                
6.7 hours per month during first three years of service

Holidays:                                
12.5 paid holidays (including two floating holidays)

Sick Leave:                            
8 hours per month

Bilingual Pay:                        
$200 per month upon certification

Professional Growth Incentive:         
$625 per fiscal year for education or professional activities

 

The City of Woodland hires only U.S. citizens and individuals lawfully authorized to work in the U.S.  The City of Woodland is an Equal Opportunity Employer

JOB SUMMARY
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. Under Administrative direction of the City Manager, Director of Public Works, Director of Planning, or other Senior Level Manager, performs a wide variety of professional, administrative, analytical and management support within assigned program areas; develops, implements, and administers assigned program responsibilities, including budget preparation, financial management and grant coordination; conducts research; performs other related duties as assigned.
 

SUPERVISION RECEIVED AND EXERCISED
Reports to the City Manager but may receive supervision from the Director of Public Works, Director of Planning, or other Senior Level Manager.  May exercise technical and functional supervision over technical and office support staff.
 

ESSENTIAL DUTIES
Essential and other important responsibilities may include, but are not limited to, the following:

• Performs a wide variety of professional level research, administrative, and analytical duties in support of assigned functions, operations, department, and/or division; performs duties in support of various administrative operations and activities within assigned area of responsibility including special projects, research studies, budget analysis and other specialized functions.
   
• Administers and coordinates assigned functions or projects; participates in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommends and implements resulting policies and procedures; creates and modifies policy and procedural manuals and guidelines.
   
• Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings.
   
• Participates in the budget development and administration for assigned area of responsibility; analyzes proposed capital, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts; tracks and monitors budget expenditures.
   
• Provides assistance in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations.
   
• Coordinates, implements, and monitors special projects within assigned area of responsibility; performs complex research and analysis of new programs, services, policies, and procedures; prepares and presents reports.
   
• Plans, coordinates, and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; assists in contract negotiations and administration; monitors compliance with applicable contractual agreements.
   
• Coordinates grant administration activities; prepares, writes, reviews, and monitors grant applications; monitors existing programs for compliance with regulations.
   
• Analyzes federal, state, and local legislative proposals for impact on assigned operations.
   
• Provides staff assistance to higher-level management staff; participates on and provides staff support to a variety of committees, boards, and commissions; prepares and presents staff reports and other correspondence as appropriate and necessary.
   
• Coordinates and collaborates with departments, divisions, and outside agencies; serves as a liaison with public and private organizations, community groups and other social organizations; provides information and serves as a resource.
   
• Assists in the coordination of interdepartmental and departmental activities with other City departments and divisions and with outside agencies.
   
• Attends and participates in professional group meetings; stays abreast of new developments within assigned area of responsibility; maintains awareness of federal, state, and local regulations.
   
• May oversee the work of lower-level administrative support staff.
   
• Responds to and resolves difficult and sensitive citizen complaints and inquiries.
   
• Areas of program responsibility may include serving as one or more of the following: Grants Program Coordinator, FOG Program Coordinator, GIS/Mapping Coordinator, Solids Waste Coordinator, Public Information Officer/Outreach Coordinator, Technology Coordinator, floodplain Manager, Vehicle & Equipment Coordinator, Assessment Districts Coordinator, Human Resources Coordinator, Development Coordinator, Stormwater Management Program Coordinator, Water Resources Coordinator, Inspection Services Coordinator, Backflow Prevention Device Program Coordinator.
   
• Performs related duties as required.

The City of Lincoln is accepting applications for two Seasonal Library Assistant positions.

The Lincoln Public Library, also known as the Twelve Bridges Library, is a joint venture between the City, Western Placer Unified School District and Sierra College.  Located next to Twelve Bridges High School, we are proud to be a joint-use Library.  

To see more about our Library, it's programs and the positive impact it makes in our community, stay connected with us!

• Facebook @libraryatlincoln
• Instagram @libatlincoln
• Website https://www.lincolnca.gov/en/parks-recreation-and-activities/library.aspx

The Library Assistant works under general supervision performing a wide variety of library support services related to patron assistance, circulation, automation, acquisitions, and processing; demonstrates a full understanding of all applicable policies, procedures and work methods associated with assigned duties; performs customer service duties as assigned; and any related duties as required.

 

DISTINGUISHING CHARACTERISTICS

The Library Assistant is a position in which incumbents are expected to independently perform the full scope of assigned library support duties.  This class is distinguished from the class of Library Coordinator in that the latter has supervisory and management responsibilities. This class is distinguished from the class of Librarian I/II in that the latter is a professional position that provides more specialized library services. 

 

SUPERVISION RECEIVED/EXERCISED

Receives general supervision from the Library Coordinator or Director of Library Services/Library Manager. Incumbents of this class do not routinely exercise supervision.

 

ESSENTIAL FUNCTIONS

Include but are not limited to the following

• Staffs the circulation, reference, and children’s reference desks and provides superior customer service at these desks. 
• Educates patrons about the Library Code of Conduct, to ensure a positive experience for all patrons. 
• Assists patrons with the online catalog, computers, self-checkout machines, and other library equipment and electronic resources. Demonstrates and educates patrons in the proper use of the equipment and assists when standard issues arise.
• Performs circulation activities, including checking library materials in and out, registering library patrons and issuing library cards, placing holds, and explaining and implementing library policies and procedures. 
• Assists patrons with information inquiries, whether in person, by phone, e-mail, or official social media channels. These inquiries may include directional, informational, reader’s advisory, and basic reference questions. 
• Assists patrons with locating materials within the library and informs patrons of library services and resources. Suggests alternative or additional resources where appropriate. 
• Maintains the library in a neat and orderly condition, including by shelving library materials. 
• Supports the maintenance of the library collection, including by weeding outdated or damaged material; removing damaged items from circulation at service points; and repairing library materials. 
• Processes, catalogs, and prepares new materials for circulation following established procedures. 
• Suggests new materials to benefit the library collection. 
• Receives payments in cash, checks, and credit/debit cards, records payments in the Library computer system, provides receipts reflecting transactions, and addresses routine overdue and library customer circulation record issues and escalates more complex concerns.
• Balances the cash drawer on a daily basis. 
• Communicates with patrons about missing and damaged items and related fees. 
• Plans and implements library programs and events as directed
• Prepares marketing materials, public information, and event calendars for supervisor review and distribution.
• Creates assigned book displays.
• Performs opening and closing procedures.
• Maintains records and files and compile statistics on related library services, materials, and projects.
• Perform general clerical duties as necessary and operate library related office equipment.
• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.
• Perform related work as required. 

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily office activities.  The position also requires grasping, repetitive hand movement and fine coordination in preparing documents and data using a computer keyboard.  Additionally, the position requires near and far vision in reading correspondence, statistical data and using the computer, and acute hearing is required when providing phone and personal service.  The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

 

KNOWLEDGE/SKILLS/ABILITIES

The following are a representative sample of the KAS’s necessary to perform essential duties of the position

Knowledge of:  Principles, policies, and procedures of public library services, including library cataloging, classification, selection, and reference; library equipment, software, and resources used for circulation, cataloging, selection, and reference, including computer systems and program, information resources, and Internet resources; effective and positive customer service; proper English spelling and grammar, and basic principles of mathematics; modern and standard office procedures, practices, software, and equipment; record keeping and report preparation and writing; occupational hazards and standard safety practices.

Skill to: Operate an office computer and a variety of word processing and software applications.

Ability to:  Participate in a variety of technical and paraprofessional tasks relating to providing library services, including researching and utilizing reference systems; developing and implementing library programs; assisting patrons; and using code and other technical cataloging standards; analyze situations appropriately and adopt effective courses of action, including referring complex situations to supervisors.
Interpret, explain and apply applicable administrative and departmental policies and procedures; work independently and as part of a team, including the ability to prepare clear and concise reports and keep accurate records; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships; work with staff and patrons from diverse backgrounds and cultures; observe safety principles and work in a safe manner

 

THE SELECTION PROCESS
The process may include an in-basket exercise, individual interviews, panel interviews and/or other related components.  Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to the process. The candidate selected for the position will be required to complete a background check including reference checks, fingerprint check, medical/drug-test evaluation and/or other related components.

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities.  Please advise HR of any special needs a minimum of five days in advance of the selection process exam by calling (916) 434-3229. The City of Lincoln is an Equal Opportunity Employer.

The information contained herein is subject to change and does not constitute either an expressed or implied contract.