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General

The Manager, Transit Oriented Development works under the general direction of the Director of Real Estate & Property Development, and the direct supervision of the Deputy Director of Real Estate & Development, and is responsible for implementing all real estate activities necessary to support Transit Oriented Development (TOD) projects of the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), and the San Mateo County Transportation Authority (TA).

Essential Functions & Duties

 

• Supervise Property Management staff who manage the Agency’s lease portfolio. Hire, mentor, and take appropriate corrective and/or disciplinary action. Participate in selection, coordinate staff training, establish performance objectives, and perform performance appraisals.
• Manage TOD programs on SamTrans and TA-owned real estate. Provide support to develop, plan, negotiate, and implement the TOD and Joint Development Project programs.
• Oversee development business plans and financial forecasts of potential and proposed real estate projects.
• Serve as subject matter expert on federal, state, and regional statutes, proposed legislation, and regulations pertaining to TOD.
• Monitor and advocate for SamTrans’ interests, with the help of government affairs, in legislation relating to development, density, etc, for promotion of TOD and joint development.
• Serve as a liaison with internal and external stakeholders on all TOD matters.

Examples of Essential Duties:

• Oversee the daily functions, operations, and real estate activities in support of the TOD and Joint Development Program.
• Manage all aspects of the TOD projects from beginning to completion including policy development and maintenance, project planning, stakeholder meetings, budget, schedule, entitlement process, RFP/RFQ, developer selection process, Board Presentations, etc. 
• Lead negotiations for long term land leases and other disposition agreements for TOD and joint development projects.
• Develop and maintain working relationships with internal and external stakeholders to support development opportunities; resolve issues; and to develop consensus on project and schedule.
• Work closely with community members, neighborhood councils, businesses, property owners, neighborhood groups, and various public/private organizations to address concerns.
• General property research
• Collaboration with internal divisions to further TOD goals and objectives employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

 

Minimum Qualifications

Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: 

• Bachelor’s degree.
• Five years of full time progressively responsible real estate development and TOD planning experience.
• Two years of experience in a supervisory role.

Preferred Qualifications:

• Effective oral, written, and presentation skills.
• Experience with project management is desired.
• Proficient in Microsoft Office Suite

 

Additional Information

Supervision: Works under works under the general direction of the Director of Real Estate & Property Development, and the direct supervision of the Deputy Director of Real Estate & Development, who establishes goals and objectives, and evaluates performance.

The selection process may include a panel interview, written and skills test assessments, or supplemental questions.  Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process.      

 

How to Apply

• Complete an online employment application by 11:59 p.m. of the listed closing date.  A resume will not be accepted in lieu of the application.  Incomplete applications will not be considered. 

• The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request.  If you have a need for an accommodation, please contact the Human Resources Department.   

• We celebrate diversity and are committed to creating an inclusive and welcoming workplace environment.  We are an Affirmative Action/Equal Opportunity Employer.  Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply. 

The City of Redwood City is recruiting for a dynamic individual to fill the position of ADMINISTRATIVE SECRETARY.

WHY JOIN THE REDWOOD CITY TEAM?

We offer a wide range of meaningful career opportunities with potential for growth, training and development, competitive salaries, flexible work schedules, paid time off, and robust benefits. The Redwood City team is guided by the core values of excellence, integrity, service, collaboration, inclusion and innovation.  Inherent in these values is a great organizational culture based on trust, strong and supportive leadership, respect, risk-taking, empowerment, and effective communication.

ABOUT THE POSITION

The City of Redwood City, Public Works Services Department (Department) invites you to apply for the position of Administrative Secretary. The incumbent will perform a variety of confidential and complex secretarial and administrative duties for a department head and other staff within a department and supervise the department’s clerical team.

Typical duties may include the following: supervise, direct, and train department clerical staff; serve as back-up for department clerical staff; compose routine correspondence not requiring the department head's personal attention; maintain appointment schedules and calendars; arrange travel, conferences and meetings; act as a receptionist; screen calls and visitors, and refer inquiries as appropriate; respond to complaints and requests for information regarding the intent of instructions, precedents and regulations; take and transcribe meeting notes; recommend organization or procedural changes affecting clerical activities; research, compile and analyze data for special projects and various reports; initiate and maintain a variety of files and records for information such as payroll, attendance, budget, production and cost records; maintain manuals and update resource materials; may serve as secretary to subcommittees or other commissions, preparing the agenda, assembling background materials, setting up meetings, and other support tasks.

 

Please click on the PDF link below to review the complete job announcement.

 Are you a bright, enthusiastic, energetic and customer service-oriented finance professional who values the outdoors and preserving open space? Midpeninsula Regional Open Space District has an excellent opportunity for a skilled Budget & Analysis Supervisor to join our team! Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility.

About the Position:  Qualified candidates have knowledge of principals, practices, procedures, and techniques for public agency/governmental budgeting , reporting, and analysis, and District wide administrative practices.

Central knowledge, skills, and experience include (but are not limited to):

• participation of the daily operations and activities of the Budget & Finance department
• participation in the development, administration, and oversight of the department’s annual budget
• develop and implement the appropriate financial processes, procedures, and systems to ensure the timely and accurate preparation and presentation of the District’s annual Capital and Operating Budget supervision, training, and evaluation of staff responsible for the budget functions
• presentations to executive staff and the Board of Directors
• assist with the preparation for, and the management of, the District’s annual outside financial audit
• assist departments in understanding and controlling their financial records
• preparation of clear and concise reports and policies
• assist with the timely and accurate preparation and presentation of required reports for the District’s Bond Oversight Committee
• performing research and analysis
• independently perform the full range of finance duties as assigned
• provide high quality staff assistance to the Budget & Finance Manager

Qualities

• Excellent written and interpersonal skills
• Strong attention to detail
• Problem solver
• Commitment to excellent customer service

Highly Desired

• Public sector experience
• Masters degree

 

Education and Experience:  any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to graduation form an accredited college or university, ideally with a degree in accounting or finance with a public administration focus and
• Three (3) years of progressively responsible experience in budgeting/financial administration.
• A masters degree and public sector experience are highly desired.

Licenses & Certifications Required:   Possession of a valid California Driver’s License. 

A Few Reasons Why You May Love This Job

• Collaborative work that directly supports Midpen’s mission to protect and restore the natural environment
• You’ll be part of a talented and dynamic team whose work contributes to providing nature’s benefits to everyone
• Excellent employee benefits, including medical, dental, vision, tuition reimbursement, and a retirement pension through California Public Employees Retirement System (CalPERS)

Work Environment:  During peak budget season, this position may occasionally work evenings and extended hours as well as be expected to attend evening board meetings.  Midpen offers a hybrid office/telecommute work environment for this position in our administrative office is in Los Altos, California. 

How to Apply:   A note to applicants who currently live outside of the San Francisco Bay Area: before committing to the application process, and if you haven’t done so already, we suggest evaluating the feasibility of relocation. We recommend researching the cost of living in the San Francisco Bay Area, the cost to relocate, and typical commute times to Los Altos from outlying areas. 

Deadline to apply: August 18, 2024 (to avoid missing email communication about this recruitment, add mpropenspace@calopps.org to your contacts or list of safe senders.)

Required application items:

1. Fully completed CalOpps employment application 

2. Cover letter 

3. Resume  

4. Supplemental question responses

Schedule:

(Dates are subject to change. We cannot accommodate individual schedules.)

First Interview (virtual): September 9, 2024

Second Interview (in person): September 18, 2024

Midpen reserves the right to limit or deny off-duty employment or business ownership which creates a conflict of interest or an incompatibility with District employment. Information can be found in the Personnel Policies and Procedures Manual Section 4.13 Off-Duty Employment and Business Ownership.

The City of Berkeley invites you to apply for the position of Senior Planner! In this role, you will provide lead direction and conduct complex projects in the area of Transportation, Land Use, or Rent Stabilization. The current vacancy is in the Transportation Division of the Public Works Department.

As a Senior Planner in Transportation, you will lead the Vision Zero Program, aiming to eliminate severe injury and fatality traffic crashes by 2028. With the support of an Associate Planner (Vision Zero Program Coordinator), you will be responsible for managing program elements outlined in the Berkeley Vision Zero Action Plan, including administration, interdepartmental and interagency coordination, capital projects, and public awareness initiatives. You'll serve as project manager for major corridor and "quick build" capital projects on the Vision Zero High Injury Streets, and will lead the conceptual design, public engagement, environmental clearance and Berkeley City Council approval of these projects.

In the Land Use Division of the Planning and Development Department, the Senior Planner is responsible for managing complex and large projects, including General Plan updates, plans focused on Berkeley’s Priority Development Areas, Zoning Ordinance amendments, grant-funded projects, and State-mandated reports and projects.

When assigned to the Rent Stabilization Board, the Senior Planner leads projects and programs associated with Berkeley’s Rent Ordinance, which regulates most residential rents in Berkeley, protects tenants against unwarranted evictions, and is intended to maintain affordable housing and preserve community diversity.

 

MINIMUM QUALIFICATIONS

A typical way of gaining the knowledge, skills, and abilities for this classification is:
Equivalent to graduation from a four year college or university with major coursework in city or regional planning, urban planning, or a field related to the work, and four (4) years of professional planning experience, including two (2) years at a level equivalent to that of the Associate Planner.

Progressively responsible related experience may be substituted for the college coursework on a year-for-year basis.

Must be able to attend evening meetings as required. A valid California driver's license is desirable. 

 

APPLICATION PROCESS

Applications will be accepted on a continuous basis. Applicants must submit:

• A completed application, including accurate education and work history; and
• Responses to the supplemental questions.

Please note that resumes are not a substitute for a completed application.

Applications are available in alternative formats (audio-format, braille, large print, electronic text, etc.) upon request to ada@berkeleyca.gov. Please allow 10 days for production of the material in an alternative format.

Are you a bright and energetic self-starter with a passion for the outdoors and preserving open space?  Are you a seasoned administrative support professional with experience supporting executive management or a high-level official with a variety of complex, responsible, and confidential administrative and clerk support duties? If so, then we have an outstanding opportunity for a top-level Executive Assistant/Deputy District Clerk to join our team! 

ABOUT THE POSITION

The Executive Assistant/Deputy District Clerk independently performs a full range of highly responsible, confidential, and complex administrative duties to a small team of Executives. Duties also include aiding the District Clerk in performing required duties for District Board meetings.  You will be part of a talented and dynamic team whose work directly supports Midpen’s mission to protect and restore the natural environment and contributes to providing nature’s benefits to everyone.

THE IDEAL CANDIDATE

Highly qualified candidates have superb interpersonal, written, and verbal communication skills, meticulous attention to detail and outstanding follow through, excellent organizational skills, and the ability to meet critical deadlines.  Other central qualities, knowledge, and skills include:  

• A go-getter who has a strong desire to provide high quality executive-level support.
• Team oriented with exceptional collaboration skills.
• Demonstrated experience in keeping strict confidence and using the upmost discretion and professionalism.
• Demonstrated experience interacting and creating strong, positive relationships with various stakeholders, including staff, the public, and the Board of Directors.
• Demonstrated patience in all interactions and the ability to handle difficult situations and people in a diplomatic manner.
• Proficient in managing executive calendars.
• The ability to understand and carry out complex oral and written instructions.
• Thorough knowledge and skill in utilizing a variety of technology.
• Ability to work evenings for board meetings/committee meetings (at least twice a month), which will include taking minutes and public comment.
• Knowledge of, or the ability to learn, applicable federal, state, and local laws, rules, regulations, and ordinances relevant to this position of responsibility, including but not limited to laws regarding the Public Records Act, Brown Act, Political Reform Act, the Government Code, and Elections Code.
• Prior experience in the public sector is highly desired.

View the full Job Description on our website. 

WORK ENVIRONMENT

This position is part of the General Manager’s office at Midpen’s office in Los Altos, California. Midpen offers a hybrid office/telecommute work environment for this position. 

EDUCATION AND EXPERIENCE

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: 

• Equivalent to the completion of the twelfth (12th) grade supplemented by two (2) years of college-level coursework in business or secretarial science and
• Three (3) years of responsible secretarial experience involving assisting executive management or a high-level official with administrative duties.

LICENSES & CERTIFICATIONS REQUIRED

Possession of a valid California Driver’s License.

BENEFITS

Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page on our website for details.

 

APPLICATION PROCESS

Apply online at: CalOpps.org  

Deadline to apply: August 4, 2024

 

Required application items:

1. Fully completed CalOpps employment application 

2. Cover letter 

3. Resume 

4. Supplemental question responses

 

INTERVIEW SCHEDULE

(Dates are subject to change. We are unable to accommodate individual schedules.)

First Interview (virtual): August 12, 2024

Written Exercise (virtual): August 13, 2024

Second Interview (in person): August 14, 2024

 

 

 

 

Midpeninsula Regional Open Space District is an Equal Opportunity Employer

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department at

(650) 691-1200 or via email at hr@openspace.org.   

Put your passion for Open Space to work!

 Paid intern positions are available within the Environmental Services Department. The positions are an excellent part-time opportunity for an individual with GIS skills wishing to obtain work experience in the Environmental Studies field. Current student enrollment is not required.
 
 Enrichment Opportunities

• Learn and work with the City’s GIS and Office 365 suite of applications.
• Learn concepts of engineering problem solving, data analysis, data management, and GIS database design and development.

Hours: the selected candidate will work under supervision on weekdays between 8:00 a.m. and 5:00 p.m. The specific days and hours will be decided by the hiring manager in consultation with the selected candidate.

 Essential Job Functions:(May include, but are not limited to, the following): 

• Organize and digitize information from existing documentation to build a digital Operations & Maintenance (O&M) record repository.
• Review available O&M records and collaborate with users, supervisor, and administrators to define database features and functionality.
• Assist in creating and organizing Excel and GIS database for record storage.
• Assist users and supervisor with designing and utilizing GIS database, including using GIS model builder to automate data import/export.
• Assist and train users to use the GIS database.
• Assist with creation of training materials and how-to guides.
• Scan, label, and/or bookmark historical data into logical, searchable pdf files and/or Excel spreadsheets.
• Help identify ways to clean up the existing database content and presentations.
• Work effectively with City staff, consultants, administrators, and the general public; the candidate is expected to conduct him/herself in a highly professional manner at all times while representing the City.
• Assists City staff with other duties as desired, including some administrative tasks as needed. 

WORKING CONDITIONS
 Position requires prolonged sitting, standing, walking on level, uneven, and slippery surfaces, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in using a computer keyboard and certain tools. The position also requires near and far vision when reading written work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag, carry, and push equipment, tools and supplies up to 50 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

 

 Minimum Qualifications:Education:
 High school graduation or GED equivalent  AND
 completion of at least one course in Environmental Studies, Computer Information Systems, Geographic Information System (GIS), or a related field.

• Interest in Environmental Studies and willingness to learn.
• Positive work attitude, reliable and responsible.
• Ability to write and communicate concisely and effectively.
• Proficient computer skills with basic knowledge of MS Word, Excel, and OneDrive.
• Advanced computer skills may include (not required) Microsoft SharePoint, Microsoft Teams, and GIS. 
• Good organizational skills, detail-oriented and good data keeper.

 License/Certificates:
 Possession and continued maintenance of a valid California class C driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.

To review the job posting and apply visit the City of Sunnyvale website:

Open Job Opportunities | Sorted by Job Title ascending | Career Information (governmentjobs.com)

 

San Mateo County Health is excited to be able to offer a full-time, benefited, unique job opportunity to well-qualified individuals for the position of Supervising Nurse Practitioner (Supervising NP) Forensic Medical Unit, as part of San Mateo Medical Center's Keller Center.

 

The Keller Center for Family Violence Intervention is a unique outpatient medical unit affiliated with San Mateo Medical Center Emergency Department. We perform forensic medical exams on victims of assault and abuse and work in a collaborative multidisciplinary team that includes law enforcement, the District Attorney’s office, Child Protective Services, Aging and Adult Services, and several community agencies. We also provide education and serve as a resource for other community hospitals and clinics.

 

The Supervising Nurse Practitioner will collaborate with the Medical Director of Specialty Services and Deputy Director of Ambulatory Nursing in planning, organizing and directing the activities and staff of the Keller Center along with developing standards of practice for forensic exams and reporting. This classification is distinguished from the Nurse Practitioner Series for having full administrative supervisory responsibility over other Nurse Practitioners. The selected individual will spend up to 30% of time in direct patient care at SMMC, which includes performing forensic medical exams for victims of sexual assault, domestic violence, elder abuse and child abuse. Testifying in court will be part of the job responsibilities.

 

The ideal candidate will possess the following qualities:

• At least two years of forensic examination training and experience
• Trauma Informed Care training and experience
• Experience bringing diverse viewpoints and stakeholders together successfully to accomplish goals and commands the trust and respect of others
• Interest in team-based care and creating a positive patient experience, and has demonstrated innovation and initiative in realizing that vision
• Has overseen and led complex projects and coordinated interdisciplinary teams
• Has at least two years of experience in supervising and mentoring others
• At least three years of experience as a Practitioner, and a minimum of six months of lead or supervisory experience overseeing clinical care

 

Qualifications

Licensure/Certification:

• Possession of a California license as a Registered Nurse.
• Possession of a California Board of Registered Nursing (BRN) Nurse Practitioner Certification.
• Possession of a California Board of Registered Nursing (BRN) Furnishing Number.
• Possession of a DEA Number.

Education and Experience:

• Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is three years of practice within a specialty area or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

 

Apply online at jobs.smcgov.org. If you have any recruitment and selection questions, please email Talent Acquisition recruiter Carolyn Burns at cburns1@smcgov.org.

Contract Human Resources Technician

1 year limited term position, (30 – 40 HOURS PER WEEK)

Flexible work schedule available

WHY JOIN THE REDWOOD CITY TEAM?

We offer a wide range of meaningful career opportunities with potential for growth, training and development, competitive salaries, flexible work schedules, paid time off, and robust benefits. The Redwood City team is guided by core values of excellence, integrity, service  inclusion, and innovation  Inherent in these values is a great organizational culture based on trust, strong and supportive leadership, respect, risk-taking, empowerment, and effective communication. The community is known for its inclusivity, strong engaged neighborhoods, and civic pride. The City works diligently to maintain positive and productive relationships with community partners, together providing outstanding services, programs and opportunities for residents and businesses. This mix of tradition and progress, community and diversity, makes Redwood City an extraordinary place to work and call home. If you’re looking to grow your career or make valuable contributions as a part of a public sector HR team that fosters innovation, creativity and collaboration, we hope you’ll apply.

ABOUT THE POSITION

The Contract Human Resources Technician position is a one year limited term position.  This is an excellent opportunity for a motivated individual looking to grow their career within a dynamic team of HR Professionals.  Under the supervision of a Senior Human Resources Analyst, the Human Resources Technician provides generalist support for a variety of human resources functions.  This position will primarily work supporting Recruitment and Selection and Class & Compensation, and will also provide support in other areas of human resources administration such as benefits, and/or administration. (see more about this position in the attached job announcement)

Interested in joining the Redwood City team?

Recruitment Open Until Filled.  To be considered in the first application review, click and submit application here via  CalOpps.org by Friday, 8/9/24.

A City application including resume and supplemental questionnaire is required. 

The City of Redwood City invites you to apply for the position of Contract Human Resources Technician.

• Please click on the job announcement file below to review the recruitment flyer.
• A complete application is required, including a resume and written supplemental questionnaire.
• Please see special instructions for more information on supplemental questionnaire and completely filling in the application.
• Submit your application online via CalOpps by 11:59 pm on Friday August 9 To be considered in the first application review. 
• Applications will be reviewed continuously as they are received.

The City of Berkeley invites you to apply for the position of Supervising Transportation Engineer in the Transportation Division of the Public Works Department! In this role, you will serve as the City's technical expert in the traffic engineering field. You'll oversee administrative, technical, planning, and design work while ensuring contract compliance with specifications and engineering standards.

Current projects and opportunities in the Transportation Division include the MLK Jr Way Vision Zero Quick Build, Southside Complete Streets Project, and other projects associated with the City's safety, accessibility, and sustainability goals.

 

MINIMUM QUALIFICATIONS

A typical way of gaining the knowledge, skills, and abilities for this position is equivalent to graduation from a four-year college or university with major coursework in civil or traffic engineering and five years of increasingly responsible professional traffic engineering experience, three years of which were at a level equivalent to the Associate Transportation Engineer class.

Other requirements include:

• Possession of a valid California Registration as a professional Traffic Engineer or professional Civil Engineer. California Registration as a professional Traffic Engineer is preferred.
• Must be able to travel to various locations within and outside the City of Berkeley to meet the program needs and to fulfill the job responsibilities. When driving on City business, maintenance of a valid California driver's license and satisfactory driving record is required.

 

APPLICATION PROCESS

Applications must be received by July 29, 2024 at 5:00 PM PST and must include a completed application and responses to the supplemental questionnaire. Please note that resumes are not a substitute for a completed application.

Applications are available in alternative formats (audio-format, braille, large print, electronic text, etc.) upon request to ada@berkeleyca.gov. Please allow 10 days for production of the material in an alternative format.

Are you a bright, energetic, and motivated administrative professional with a passion for working in a team environment and serving the public?  The City of Orinda seeks an experienced Administrative Assistant to provide high-quality administrative and Clerk support in our administrative offices at City Hall.  This position serves as the first point of contact for City visitors, helping to direct community members to appropriate departments.

Position:   This is a full-time administrative position where the incumbent performs a wide variety of responsible and complex administrative and office support duties with occasional instruction or assistance.  The ideal candidate will be an organized self-starter with excellent oral and written communication skills and superb attention to detail.  The position requires a high level of public interaction, great diplomacy and directly supports the City Clerk in preparation of agendas, minutes, and notices.  The position is responsible for opening and closing City Hall Administrative Offices which requires a very dependable individual.  This position may serve as back-up to the City Clerk, if assigned, which would necessitate occasional attendance at night meetings and events.

Minimum Qualifications: Candidates with the following qualifications are encouraged to apply:

All City of Orinda employees are expected to uphold and exhibit the City’s core values including serving the public, being respectful and accountable, maintaining professionalism, and demonstrating responsibility. Minimum qualifications for the position are noted below.

This position is flexibly-staffed.  For more detailed information about the position, please review the job classification description.  City HR will review the qualifications and experience of applicants to determine the appropriate level.

Administrative Assistant I $27.94 - $34.09 hourly   This is the entry level and incumbent usually performs most of the duties required at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

• Experience:  Two (2) years of responsible full-time administrative experience. 
• Education:  Equivalent to a high school diploma supplemented by specialized training in business or secretarial science.
• License:  Possession of, or ability to obtain, a valid California driver’s license with a satisfactory driving record.  
• Special Requirements:  Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift thirty pounds; ability to travel to different sites and locations.

Administrative Assistant II $29.90-   $36.48 hourly   This is the full journey level in the class series, performing the full range of duties, working independently and exercising judgment and initiative.  When filled from the outside, the candidate is required to have prior related experience which allows the employee to meet the qualification standards for the II level.

• Experience:  Three (3) years of full-time responsible experience at the Administrative Assistant I level or above.  
• Education:  Equivalent to a high school diploma supplemented by specialized training in business or secretarial science.
• License:  Possession of, or ability to obtain, a valid California driver’s license with a satisfactory driving record.  
• Special Requirements:  Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift thirty pounds; ability to travel to different sites and locations.

Application and Selection Process:

To be considered for this position, qualified job applicants are required to submit a cover letter, resume and completed application by the final closing date of this announcement.  Completed application materials must be submitted on the CalOpps.org website by 5:00 p.m. on Tuesday, July 30, 2024.

A limited number of applicants with the most desirable qualifications as determined by initial screening of application and other submitted documents will be invited to participate in an interview and testing process that will consist of a practical test and oral board interview.   All applicants will be notified by phone or email if they are invited to participate further in the selection process.

Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, conviction history check, as well as a medical exam including a pre-placement drug screen before hire.

Examples of duties of the Administrative Assistant I/II position include (but are not limited to):

• Assists the public by personally or directly providing information to requests according to established procedures in an effective, efficient, tactful and calm manner;
• Supports the City Clerk in creation of City Council and Subcommittee Agendas, publishes agendas and public notices, including may be trained to fill in for the City Clerk at Council and other meetings occasionally.
• Participates, organizes and manages all administrative support activities for the City Clerk; assists in administrative duties in support of the City Manager, Administrative Services Director, Senior Management Analyst and Human Resources Manager;
• Coordinates and sends out weekly public communication (i.e. Constant Contact);
• Makes regular updates to public information on the City website;
• Recommends organization and/or procedural changes;
• Sorts, logs, files and maintains records and other documents;
• Follows policies, procedures, and work methods associated with assigned duties; 
• Relieves the City Clerk and Department Staff of a variety of administrative details, including running off-site errands when assigned;
• Assists with special events, trainings and recruitments; and
• Other duties as needed.

For a full listing of duties, please review the job classification.  

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
 
The City of Orinda is an Equal Opportunity Employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability.  In accordance with Federal law, the City of Orinda will only hire individuals who are legally authorized to work in the United States.  Candidates with a disability which may require special assistance in any phase of the application or testing process should submit a request for accommodation with the application.  Documentation of the need for accommodation must accompany the request.