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Emergency Management Coordinator

 

San Rafael Office of Emergency Services

 

Project Manager (Full-Time/Fixed Term Exempt

 

Full-Time/40 hours per week/Fixed Term Exempt)

 

$6,309 - $7,669 per month (DOE/DOQ)

 

Plus excellent benefits

 

APPLICATION DEADLINE: Apply by Monday, July 15, 2024, at 5:00 pm for first consideration

 

THE POSITION:

The City of San Rafael Fire Department and Office of Emergency Services (OES) is seeking to fill the full-time exempt position of Emergency Management Coordinator.  This is a three (3) year fixed-term position, with the potential to be extended dependent on available funding and job performance.  This is an “at will” position with benefits available. The Coordinator will be required to work occasional nights and/or weekends for planned community engagement events or unplanned emergencies. This position is partially funded through the Marin Wildfire Prevention Authority (MPWA). 

Under the supervision of the Deputy Director of Emergency Management, the Emergency Management Coordinator will coordinate and execute activities associated with disaster preparedness, emergency management, and the San Rafael Office of Emergency Services (OES).  OES leads the City’s internal and external efforts to improve the ability of staff, residents, and businesses to prepare for, respond to, and recover from emergencies and disasters.  The Coordinator will work to improve community disaster preparedness and resiliency through outreach, education, engagement, and empowerment; support Emergency Operation Center (EOC) functions; draft, improve, train, and drill City emergency plans; and augment designated fire-prevention and emergency management staff on strategic projects and programs.

The successful candidate will demonstrate the ability to engage and influence others, an interest in training and educating others, an interest in training and educating others, a commitment to equity and inclusion, and public service.  The Coordinator is expected to be a strategic problem-solver with the ability to nimbly jump in and between a variety of tasks or duties that help enhance planning, preparedness, prevention, and safety.  The Coordinator will need to work independently and as part of small and large teams, coordinate volunteers such as the Community Emergency Response Team (CERT), have strong event planning and organizational skills, and be truly passionate about emergency management and public safety.  Off-hour work, including evenings and weekends, for disaster response, community engagement and trainings, and volunteer events is required. 

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $172 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.

Essential Duties and Responsibilities:

• Assist in the development and implantation of public awareness programs and drills regarding disaster preparedness and wildfire safety.
• Participates in community development and engagement events to promote emergency preparedness, wildfire awareness, and response best practices.
• Plan, organize, review, evaluate, and personally perform activities to implement a variety of emergency preparedness and disaster recovery programs and procedures under the NIMS/SEMS/ICS models.
• Support emergency alerting and notifications, including educational endeavors, outreach, signage, and database management; work to increase understanding and voluntary engagement in emergency notification programs such as Alert Marin and Zone Haven.
• Support the development and maintenance of a variety of planning documents, including but not limited to the Hazard Mitigation Plan, Wildfire Action Plan, the Emergency Operations Plan, wildfire playbook, and MWPA annual workplan.
• Address the needs and inquiries of residents in a compassionate, articulate and reasonable manner.
• Represent the department through collaboration with multiple community-based organizations, partner agencies and varied stakeholders involving emergency and non-emergency settings.
• Seek and participate in the development of various community preparedness and emergency grants and supplemental resources opportunities.
• Assist in the development and maintenance of the City’s Emergency Operations Center (EOC) and training of EOC staff.
• Support the development, execution, and after-action evaluations of City and community-based drills and exercises, including but not limited to evacuation drills and EOC exercises.
• Participates in the development and implementation of budgets for emergency preparedness activities.
• Serves as a point of contact for Emergency Management personnel to provide critical information, updates, and support during the monitoring, response, and recovery phases of an event.
• Related duties as assigned.

Knowledge of:

• The Whole Community approach to disaster preparedness, including resources and engagement strategies.
• Developing and presenting public information, teaching, and public-speaking.
• State and Federal regulations pertaining to disaster and civil defense planning and preparedness and advises management regarding compliance with such regulations.
• California Standardized Emergency Management System (NIMS); Emergency Operations Center (EOC) structure and operating procedures; emergency operations communications systems.
• Principles, practices, and techniques of wildfire prevention, mitigation, and preparedness.
• Emergency, environmental and fire hazard prevention; principles and practices of emergency management, including hazard identification, mitigation and disaster preparedness; urban interface education/training.
• Office procedures, methods and equipment including Microsoft Office and Google suites, with the specific ability to efficiently use and develop email, calendars, databases, slide decks, and word processing.
• Curriculum development, effective instructional and presentation delivery strategies, and the development of instructional materials.
• Emergency Management finances, including but not limited to CalOES and FEMA recovery process, Hazard Mitigation grants, emergency procurement policies, and resiliency and preparedness grants.
• Social sciences community engagement and marketing best practices, change management, event planning and organizing.

Ability To:

• Communicate clearly and concisely, orally and in writing; prepare clear and concise reports.
• Be self-motivated and motivate others; work on a team and independently to complete assigned duties and responsibilities in a timely manner.
• Multi-task and effectively prioritize a variety of projects and objectives to meet target outcomes and deadlines.
• Logically and creatively utilize a variety of techniques to solve complex emergency management and wildfire adaptation challenges.
• Learn and retain local geography and resources as they relate to emergency management planning and operations.
• Gain the respect, confidence and cooperation of the public, City employees, and partners; maintain effective working relationships
• Interpret and explain emergency management and wildfire safety concepts in an accessible manner to residents and community organizations.
• Perform complex analysis, planning, and reporting
• Apply principles of inclusion, equity, and public safety.
• Work cooperatively with the public, fire, law enforcement, and other emergency response organizations.
• Research, analyze and evaluate new service delivery methods and techniques to better meet objectives and actualize Together San Rafael Principals.

Education and Experience:

• Bachelor’s degree (or equivalent experience) from an accredited college or university with a major in Emergency Management, Public Administration, Business Administration, Communications, or related field of study is preferred.
• Two (2) years of experience in emergency management, community preparedness, wildfire prevention, community engagement and organizing, preferably in a government setting, or closely related field. 
• Additional related specialized training or certification may be substituted for required work experience. 
• Possession of a California Class "C" driver's license, and satisfactory driving record. Maintenance of a California driver’s license is a condition of employment.
• Bilingual English/Spanish is strongly desired.

  PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, feel or hold; reach with hands and arms; and talk, hear, taste, or smell. The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl. The employee is required to walk off trails, up and down steep grades and inclines in heavily vegetated areas of the natural environment in all types of weather conditions. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Employees will be issued personal protective equipment (PPE) and are responsible for using the proper PPE in the appropriate environment. Examples of PPE may include a hardhat, hearing protection while in noisy environments, eye protection, and safety shoes.     APPLICATION AND SELECTION PROCESS: City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application. The examination process may include the following application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%. Note: Prior to appointment, candidate may be required to pass a pre-employment physical and background check/fingerprinting. To file an application, go to: www.calopps.org. Select “Member Agencies”. Select “San Rafael”. Follow this link to apply via CalOpps:  https://www.calopps.org/san-rafael/job-20520942.      For more information about the City of San Rafael, please visit www.cityofsanrafael.org        Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.Such accommodations must be requested by the applicant. 

Under general supervision, the Maintenance Worker II - Streets is assigned to the Streets Division of the Public Works Department and is responsible for performing a variety of skilled and semi-skilled tasks and operating power-driven road maintenance or construction equipment and trucks.

Examples of duties include:

• Operates and conducts essential maintenance using power-driven street and construction machinery, encompassing auxiliary equipment like gravel spreaders. Tasks include surface preparation for paving, cement mixing, pavement demolition, and operation of concrete cutting equipment.

• Loads, transports and unloads stone, gravel, dirt, asphalt, timber and other materials.

• Clean storm drains.

• Performs concrete work.

• Directs traffic, erects barricades and traffic signs.

• Participates in constructing or resurfacing streets with permanent paving materials.

• Leads small crews in performing of specific tasks.

• Cleans and cares for tools and equipment and responds to emergency calls.

Please note the Job Description for this position is currently under review.

 

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top cities in which to live, work, and do business. Moreover, San José is the center of cultural, government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect, and Celebration. The City's Public Works Department is seeking an individual whose values align with the values of the City's employees.

The Department of Public Works is responsible for delivering capital improvement projects for a wide variety of City facilities and infrastructure, maintaining City facilities and fleet assets, facilitating , and regulating development activities, and providing animal care and services. The Department is committed to high-quality service, and partnering with the community, and providing an excellent environment in which to work .

The total salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates' qualifications and experience.

The Department of Public Works is currently seeking to fill one ( 1 ) full-time Security Officer vacanc y in the Facilities Management Division. This is a temporary (Overstrength) position that is anticipated to be funded through December 31, 202 4 , subject to further extension as appropriate . If this position is not extended through the budget process, the city may seek to place you in other internal job opportunities based on your previous work experience.

This position is responsible for performing work focused on security services at City Hall and providing a safe and orderly environment for staff and the public. Key responsibilities of this position include but are not limited to:

 

• Providing service to customers, monitoring closed circuit video and access control systems in Security Operation Center (SOC).
• Escorting contractors to perform maintenance on security equipment.
• Monitoring and/or inspecting vehicles at the garage entrance.
• Issuing access badges to employees, interns or contractors for City Hall and other off-site locations.
• Provide security coverage for various city meetings, public or private events, commissions and hearings in addition to coordinating with Police and Fire during emergency operations, medical calls or other related calls of service pertaining to the City Hall campus.
• While on duty, incumbents of this position will be required to wear the approved uniform for this classification , which includes a jacket and safety shoes, or work boots approved by the department. This classification receives an annual uniform allowance every year through the MEF bargaining unit Memorandum of Agreement.
• All officers are required to maintain a professional appearance.
• Selected candidate will need to successfully complete a background check prior to date of hire.

Current shifts for this position are Monday through Friday, day and swing and shifts with added graveyard shifts on the weekends and/or holidays. This position may also at times require overtime with early-ins or hold overs to provide coverage for meetings, events or special projects during the week or on the weekend that could fall on a City of San Jos é recognized holiday.

Are you ready to join a team that is "Building Community Through Fun" Are you ready to make a difference?

The City of San José's Department of Parks, Recreation and Neighborhood Services (PRNS) is looking for people who want to make San José a better place to live. Our mission is to connect people through parks, recreation, and neighborhood services for an active San José. Activate SJ, PRNS' latest strategic work plan, is committed to establishing healthy communities that inspire belonging by following the guiding principles of stewardship, nature, equity & access, identity, and public life.

The Department creates and activates thriving places where people live, work, play, and learn, which include 48 community centers, 10 regional parks, 203 neighborhood parks, Happy Hollow Park & Zoo, 290 playgrounds and almost 63 miles of trails, programs and services that touch the lives of individuals and families in our community. We take a fun approach to public service, and value the public's trust. Our team is collaborative, supportive, and innovative. We are a fast-paced organization that takes decisive action after thoughtful planning.

For more information, please visit activatesj.org

The City of San Jose's Department of Parks, Recreation & Neighborhood Services (PRNS) is seeking qualified candidates for the position of Senior Analyst for BeautifySJ in the Community Services Division of PRNS.

The BeautifySJ is a blight reduction, neighborhood beautification, and encampment management program within the Community Services Division of the Parks, Recreation, and Neighborhood Services Department. BeautifySJ Programs include, the Graffiti Removal Program, Illegal Dumping Program, Neighborhood Dumpster Day Program, Neighborhood Litter Program, Recreational Vehicle Pollution Prevention Program, Encampment Trash Removal Program, Encampment Abatement Program, Clean Gateways, and Cash for Trash Program. These programs work to improve quality of life and neighborhood livability.

This analyst will lead administrative services and functions for the BeautifySJ Program to support our neighborhood blight reduction and encampment management programs. The Senior Analyst will be responsible for leading a team of analyst and administrative support staff, budget and expenditure management, grant writing and fiscal management, hiring and staff personnel functions, contract management, Council memo preparation, report writing, and managing the collection and analysis of program data. The person will report to and support the Division Manager. This person can also expect to work on intra-departmental teams and with interjurisdictional partners. The person selected for the position can expect to work in-person a minimum of four days per week after onboarding and training is completed.

The duties of this position will consist of:

 

• Supporting the Division Manager and Deputy Director to develop and implement the Annual Division Workplan
• Writing council and committee memos, developing reports, and monitoring program performance
• Developing annual budget proposals and researching and writing grant proposals to diversify program funding
• Leading and managing program analysts and administrative staff
• Monitoring program performance to ensure alignment with program goals and outcomes
• Working with intra-departmental partners on projects
• Program fiscal management and compliance
• Ability to work in a fast-paced team environment with shifting priorities
• Implementing program diversity, equity, and inclusion principles into service delivery

Applicants can also expect at times to work on projects that may include evening and weekend work.

The total range include an approximate five percent (5%) ongoing non-pensionable pay. Actual salary rate shall be determined by the final candidate's qualifications and experience.

 

The San José Fire Department's (SJFD) core mission is to serve the community by protecting life, property, and the environment through prevention and response. SJFD is a high-volume, high-performance, all-risk Fire Department that protects approximately 200 square miles including, residential, commercial, high-rise, wildland interface areas, and a number of high-hazard occupancies. For additional information visit sjfd.org.

For additional information visit .The San José Fire Department is recruiting for two (2) Hazardous Materials Inspectors positions in the Bureau of Fire Prevention Division. Hazardous Materials Inspectors perform annual inspections to verify compliance with the California Fire Code, San José Municipal Code, and applicable standards at facilities that use, store, and handle hazardous materials within San Jose. Inspectors evaluate Hazardous Materials Management Plans, closure plans, and hazardous materials system installation plans during the facility inspection process. Facility chemical inventory submittals are evaluated for chemical classification and quantity range calculations. Experienced inspectors may be assigned to participate in installation plan reviews and inspections for the Hazardous Materials Development Services group. Hazardous Materials inspectors routinely provide crossover services as required for backup and customer service needs. Inspectors are cross-trained for customer service enhancement, as needed.

Duties for this position include, but may not be limited to:

• Knowledge of principles and practices of chemistry, biology, physics, industrial hygiene, or geology as applied to the management of hazardous materials, hazardous wastes, and industrial wastes.
• Knowledge of quality assurance programs and procedures, sampling techniques, statistical analysis, laboratory equipment, and its uses.
• Knowledge of methods of inspection.
• Ability to prepare routine reports.
• Evaluation of applicable codes and standards for compliance determination
• Customer education and code enforcement regarding applicable codes and standards.
• Providing technical assistance to facilities, consultants, architects, engineers, contractors, department officers/staff, and Fire Operations staff on the application and/or interpretation of fire safety codes/regulations and on resolution of fire safety and hazardous materials issues identified in the design, construction or operations of buildings and integrated systems;
• Review and analyze hazardous materials inventory statements for chemical classification;
• Review and analyze hazardous materials management plans, construction documents, monitoring, and treatment system plans for compliance with codes and regulations;
• Assisting outside agencies and other City Departments including, Code Enforcement, Building Department, Planning Department, Public Works, and Environmental Services-Wastewater Pretreatment.
• Assist with training of staff as requested.

For more information about BFP, please click here .

Salary range for this classification is:
Hazardous Materials Inspector I: $106,950.48 - $129,926.16 annually
Hazardous Materials Inspector II: $117,914.16 - $143,248.56 annually

This range includes an approximate five percent (5%) ongoing non-pensionable pay. Actual salary shall be determined by the final candidates' qualifications and experience.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

 

The City of Sunnyvale is recruiting for one Environmental Engineering Coordinator position in the Solid Waste Division of the Environmental Services Department. The department provides comprehensive and innovative utility services for Sunnyvale's residents and businesses and facilitates initiatives to achieve the City's sustainability objectives. The department brings together technical, operational, and administrative professional disciplines to form its dedicated and dynamic team.

 

The Solid Waste Division provides oversight of the closed landfill and of the SMaRT Station, which processes garbage and recyclable material from Sunnyvale and Mountain View residents and businesses.

 

For the Solid Waste Division, we are seeking a highly motivated, organized, and creative individual with strong quantitative and analytical skills, impeccable written and verbal communication skills, and a solid understanding of environmental science and policies to support either the closed landfill or Sunnyvale Material and Recovery Transfer (SMaRT) Station.

 

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the supplemental questionnaire. Possession and continued maintenance of a valid class C California driver’s license and a safe driving record is required for this position. The final filing date is July 22, 2024 at 5:00 pm. For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov and click on JOBS.

 

Salary:
$61.34 - $78.29 Hourly

City of Sunnyvale is recruiting for an energetic, creative, and passionate Recreation Services Coordinator II.  The Library and Recreation Services Department inspires a healthy community by fostering lifelong learning and play through progressive services and programs for all.

 

Join a team that works in a fast-paced and diverse community as we work towards building a fun, inclusive and engaged community. If you are seeking to provide services that are inclusive, compassionate, creative and are a curious, dedicated individual then you are an ideal candidate for this position.

 

Recreation Services Coordinator is responsible for development and implementation of dynamic recreation programs that support the Library and Recreation Services Department's Mission Statement.

 

The list established from this recruitment may be used to fill future Recreation Services Coordinator 2 vacancies within the Department.   Based on organization needs, the current vacancy will be placed in the Administrative, Marketing and Special Events service delivery unit supporting all marketing efforts.

Recreation Services Coordinator II:           $45.79 - $58.45 Hourly
 

A complete application packet consists of a city application and responses to the required supplemental questions. The job posting opens on Friday, June 21, 2024, and the final filing date is Thursday, July 18, 2024, at 5:00 p.m. or after receiving 75 qualified and complete applications, whichever is first. For complete information regarding this opportunity, please visit: https://sunnyvale.ca.gov and click at City jobs.

Afterschool program site leads work in the formal Suisun City classification of Recreation Specialist II. Starting hourly rate will depend on qualifications. This position works on average 19 hours per week.

 

the department: The Recreation, Parks and Marina Department is responsible for the operations and programs of the Suisun City Marina, the Senior Center and the Joseph A. Nelson Center, including preschool, after-school programs at various sites, recreation classes and sports leagues, community events and special event rentals.

The Position:  Responsible for maintaining the coordination, implementation, and administration of designated after school program. The specific duties of the After School Program Site Lead include program and curriculum development and implementation, budget management, staff management, participation and coordination of staff development, and general oversight of the designated after school program. The position will provide a safe, nurturing, and well-supervised after school program; act as a liaison between the program and parents, stakeholders, school administration, and school district staff to provide for a collaborative, positive, beneficial program. We’re looking for highly motivated people with a customer service orientation who genuinely enjoy helping others and who are flexible problem-solvers.