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SENIOR CIVIL ENGINEER

$7,971 - $9,690 monthly (paid bi-weekly)

Open: Tuesday, July 30, 2024

Open Until Filled

SENIOR CIVIL ENGINEER

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under the general direction of the Assistant City Engineer or City Engineer this is the professional engineer classification responsible to perform complex engineering calculations and to review development maps and plans for compliance with Federal, State and Municipal Codes and specifications.

DISTINGUISHING CHARACTERISTICS

This is position is the advanced journey level class in the engineering series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series, including providing direct supervision over assigned personnel including Assistant or Associate Engineers. Positions in this class are flexibly staffed and are normally filled by advancement from the Associate Engineer class.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Participate in the development and implementation of goals and objectives; implement policies and procedures related to the engineering division. 2. Assist City Engineer in the preparation and monitoring of the capital improvement program. 3. May provide direct supervision as assigned by City Engineer to professional and technical engineering staff within the engineering division; assign daily work and monitor work progress; evaluate work in progress and provide training and technical assistance. 4. Administer development reviews for site plan approval for streets, utilities, tentative final subdivision and parcel maps. 5. Administer public works construction contracts, supervise quality and exercise control on all public works projects; supervise and perform preparation and maintenance of all required legal descriptions and documents necessary to acquire land, rights of way; and easements; process encroachment requests into City Easements and rights of way. 6. Supervise, oversee and participate in the development of Civil Engineering designs and plans including the calculation of the quantity, quality and cost of materials and the development of specifications related to the assigned project. 7. Participate in the review and approval of subdivision plans; ensure that public improvements comply with City standards, applicable codes, local, federal and state legislation, as well as sound engineering practices. 8. Provide administrative and engineering assistance to developers, contractors, consultants, other agencies and the general public to resolve complaints and problems and ensure successful project completion.

CITY OF CERES Senior Civil Engineer (Continued) 9. Review the design plans and check results of consulting engineers for compliance with sound engineering principles and City standards and specifications. 10. Resolve work problems and interpret routine administrative policies to subordinates, other departments, contractors, consultants and the public. 11. Coordinate activities with those of other departments and outside agencies and organizations. 12. Assist in budget preparation and administration; maintain budget records and work performance records. 13. Prepare RFP's for design services of different projects. 14. Prepare legal descriptions related to City rights of way and easements. 15. Prepare comprehensive contracts related to construction projects including construction standards, specifications, project schedules and payments plans. 16. Provide information to the public, respond to and resolve citizen inquires and complaints. 17. Perform contract administration and construction management of Capital Improvement Projects. 18. Supervise and oversee survey and construction inspection activities. 19. Direct the preparation and filing of documents and maps related to the assigned area of responsibility. 20. Perform related duties as assigned.

QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Engineering principles, programs, procedures, practices, forms, and techniques pertinent to functions within the Engineering Division. Laws and regulations governing the formation of assessment districts and public works construction. Budgeting as practiced in public agencies. Recent developments, current literature and sources of information regarding engineering functions applicable to the Engineering Division. Principles and practice as applied to computer usage, including but not limited to Auto CAD, spread sheet programs and word processing programs. Basic principles and practices of project management. Computer applications to engineering and construction management. Methods, materials and techniques used in the construction of public works projects. Ability to: Prepare plans and drawings neatly and accurately. Make engineering design calculations and check, design and prepare engineering plans. Provide skill in the preparation and presentation of clear and concise written and verbal reports. Deal effectively with engineers, developers, contractors, property owners and general public. Understand and interpret engineering construction plans, specifications and other contract documents. Perform technical research and solve difficult engineering problems.

CITY OF CERES Senior Civil Engineer (Continued) Coordinate phases of major construction projects and prepare progress reports. Conduct comprehensive engineering studies and analyses and prepare reports with appropriate recommendations. Ensure project compliance with State, Federal, and local rules, laws and regulations. Interpret and apply pertinent laws, rules and regulations. Provide direct supervision and training to assigned personnel. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contracted in the course of work. Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: A Bachelor’s degree from an accredited college or university with major course work in civil engineering or a related field. Experience: Five years of increasingly responsible professional public works engineering experience or two years as an Associate Engineer in the City of Ceres, including lead work or supervisory experience. License or Certificate: Possession of an appropriate, valid driver’s license, to be maintained as a condition of continued employment. Possession of a certificate of registration as a Professional Civil Engineer in the State of California is required. If licensed in another state, must obtain California Professional Civil Engineer within six months of appointment.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and field environment; to walk, stand, and sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movement in the performance of daily duties; to lift, carry, push, and/or pull moderate amounts of weight; to operate assigned equipment and vehicles; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Bargaining Group: Miscellaneous FLSA Status: Non-Exempt October, 2013

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUCEMENT URL BELOW

Join an agency committed to creating a healthy breathing environment for every Bay Area resident while protecting and improving public health, air quality, and the global climate!

The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices. The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

At the Air District, we take pride in our commitment to fostering a workplace that values diversity and promotes cultural awareness. We prioritize employee engagement by providing a collaborative and inclusive environment that encourages active participation and open dialogue. Additionally, we believe in pay equity and strive to create an equitable compensation structure. With a strong emphasis on work-life balance, we understand the importance of supporting our employees' well-being both inside and outside the workplace. Join us in a dynamic and inclusive culture where your contributions are celebrated, and your growth is nurtured.

The Air District is currently accepting applications for the position of Air Quality Specialist I/II in the Rules and Strategic Policy Division. This is an open recruitment for two (2) full-time, limited-term contract positions. Both positions are for a 3-year term.

This is a Limited Term Contract Employee (LTCE) Position.  LTCE positions are funded by grants or other designated funds which are not part of the Air District’s ongoing general fund budget.  LTCE positions are subject to individual employment contracts and are limited to the duration of their funding source.  Regular employees have the right to apply for an LTCE position.   However, LTCE positions are not subject to the terms of the Employee Association MOU, and LTCE employees serve on an at-will basis. 

https://www.youtube.com/watch?v=bIwt9DmcYNk

https://www.baaqmd.gov/jobs

Fire Inspector

Serve your community as a Fire Inspector for the City of San Bruno!

The Position
The City of San Bruno Fire Department is offering a unique career opportunity to those who desire a challenge and wish to work in a dynamic urban setting. The City seeks a self-motivated Fire Inspector to ensure that the City’s fire inspection program provides an excellent level of service to the surrounding community. Under the general supervision of a Fire Battalion Chief / Fire Marshal, the Fire Inspector performs the full range of fire inspection duties including fire and life safety inspection, plan review, code enforcement activities, and assistance with fire investigations.
 
The Fire Inspector is a hard-working and dedicated individual with experience and ability to perform a full range of fire prevention duties, including: inspecting residential, commercial and industrial units for compliance with safety laws and ordinances, as well as maintaining complete and accurate records of fire safety codes, regulations, ordinances, inspections, violations, and penalties.

Examples of Duties

In addition to the technical duties involved with fire inspection, the Fire Inspector will have opportunities to educate and enrich the San Bruno community by planning and conducting public education programs and outreach regarding fire prevention, make presentations to civic organizations and school groups, as well as observing fire drills in schools, convalescent homes, businesses, and other places within the City. 
 
The Fire Inspector will also work cooperatively with internal City departments on inspections and projects, provide expert guidance and direct support for plan check reviews, including providing professional-level reviews, comments, and recommendations to ensure that work conforms to current fire code standards and established City policy and procedure. 
 
This position upholds fire inspection best practices, serves as an integral team player and demonstrates flexibility, cooperation, and communication, adheres to labor and safety guidelines, ensures compliance with policy and procedures, respects the cultural and ethnic diversity of the community, represents the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public, and performs in a manner that upholds the values of the City.

Typical Qualifications

Requirements
 
In addition to one year of experience in fire and life safety prevention inspection or a related field (two years of firefighting experience may be substituted for the one year of fire and life safety experience experience), a special requirement to be 21 years of age or older (per Health and Safety Penal Code 830.37), and the successful completion of a comprehensive background investigation.

The ideal candidate will possess Ca. State Fire Marshal Fire Inspector I and/or II series as well as certification by International Conference of Building Officials (ICBO) or International Code Council (ICC), as well as a successful track record of the following:
 

• Achieving a satisfactory level of technical, functional, and/or professional skill or knowledge in position-related areas, keeping up with current developments and trends in areas of expertise, and leveraging expert knowledge to accomplish results. 
• Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message and listening actively to others. 
• Ensuring that customer perspectives (whether internal or external) are a driving force behind strategic priorities, business decisions, organizational processes, and individual activities, as well as crafting and implementing service practices that meet customer and organizational needs and promoting and operationalizing customer service as a value.
• Presenting ideas effectively, clearly, and succinctly to individuals or groups, delivering presentations suited to the characteristics and needs of the audience, and communicating in a focused and compelling way that drives others’ thoughts and actions.
• Taking prompt action to accomplish work goals, taking action to achieve results beyond what is required, and being proactive.
• Effectively managing one’s time and resources to ensure that work is completed efficiently

This recruitment is being conducted to fill one Fire Inspector vacancy and may be used to fill future full-time vacancies as they occur during the active status of the employment list.  For a full, detailed class specification, click HERE.

Supplemental Information

Excellent Benefits

• CalPERS retirement formula of 2.7% @ 55 for classic members or 2% @ 62 for new members
• Annual accruals of 10-23 vacation days based on years of service, 14.5 holidays and 12 sick days
• Up to 7.5% Education and Certification Incentive Pay
• Opportunity for bilingual incentive pay up to $140 per month
• Medical, dental and vision benefits provided with employee contribution
• Life Insurance equal to one year’s annual salary provided at no cost
• Long-term disability insurance provided at no cost
• Home loan assistance program
• Section 125 Flexible Benefit Plan
• Tuition reimbursement

How to Apply
Applications may be submitted online at www.governmentjobs.com/careers/sanbruno . Please apply by the deadline of Monday, August 19, 2024, by 5:00 PM. City of San Bruno utilizes a merit-based selection system. Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. 

 What Happens Next?

• We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.
• Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job related exercise, physical test or job simulation, phone interview, in-person or video interview(s), and/or web-based testing.
• The final phase of the selection process is the probationary period, which in most cases is one year, depending on your classification.
• Anticipated Interview Dates (subject to change): 1st round: August 28th - 2nd Round:  September 13th  

REASONABLE ACCOMMODATIONS:
The City of San Bruno is an Equal Opportunity Employer (EOE) and provides equal employment opportunities without regard to race, color, ancestry, religion, creed, age, physical or mental disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state, or local laws in its employment actions, decisions, policies, and practices. The City of San Bruno Human Resources Department will make reasonable efforts in the selection process to accommodate disabled applicants. Individuals with disabilities who would like to request an accommodation in the process must inform the Human Resources Department by the final filing date by emailing: hr@sanbruno.ca.gov. 
 

The City of Burlingame's Community Development Department is accepting applications for the position of Management Analyst.

Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization.

We recently asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories:

• Colleagues
• Community
• Location
• The Work
• The Benefits

Browse the Burlingame Welcome Brochure for more information about why employees love  working here or view our City of Burlingame is a Great Place to Work Video: 

Welcome Brochure 

City of Burlingame is a Great Place to Work Video

For more detailed information regarding the minimum qualifications and essential functions of the position, please review the Management Analyst job description.

Final filing date: Open Until Filled - apply immediately, recruitment may close at any time

Resumes will not be accepted in lieu of applications. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via e-mail or postal mail. Be sure to include a valid e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to contact information.

Appointment to this position is contingent upon:

*Department of Justice fingerprinting criminal history records check (age 18 and over) or work permit (if under age 18)

*TB testing clearance

Hourly Salary Range

Recreation Leader I: $18.23 - $19.13

Recreation Leader II: $20.10 - $24.42

About the Position

Do you want to work with an amazing team of dedicated leaders who work daily to enhance the quality of life for the residents of San Carlos by providing recreational opportunities for all?   Join our Youth Center team as a Recreation Leader to make a difference and have fun while doing it!

The Recreation Leader I classification is the entry-level position in the Recreation Leader Series. The Recreation Leader II classification is the second-level position in the Recreation Leader Series. Positions in this part-time classification perform routine, basic work under direct supervision, in the planning and conducting of a wide variety of recreation activities. Receives supervision from a Recreation Department staff member; may work under functional supervision of a Recreation Leader II or Program Coordinator as assigned.

Work schedule: Monday-Friday shifts ranging from 1:00pm – 9:00pm, Saturday-Sunday 8:00am - 1:00pm. 

Approximate start date would be September 4, 2024.

Essential Duties

As a Recreation Leader for San Carlos Parks and Recreation you will:

• Be a part of a motivated, enthusiastic, and responsible team focused on making a difference in the community.
• Learn valuable leadership skills with monthly professional development and training opportunities.
• Assist in Community Events including, Hometown Days, Concert in the Park, Art and Wine Faire, and Block Party.

As a Recreation Leader working in the After School Program, you will help implement and preform some of the follow activities:

After School Program

• Daily enrichment and recreational activities.
• Directing program participants and managing behavior as appropriate.
• Ensuring a safe and welcoming environment for youth participants
• Supervision and facilitation of Youth Center special events and participants.
• Site maintenance duties and inspection of recreational equipment.

As a Recreation Leader working Athletics and Facility Rentals, you will help implement and preform some of the follow activities:

Athletics & Facility Rentals

• Leadership and supervision of sports camps for children ages 2-17.
• Assists with directing program participants within youth basketball & flag football leagues.
• Directs adult recreation leagues Including softball, basketball, soccer, bocce ball, and cornhole.
• Provides customer service and works directly with the public.
• Performs rental specific set-ups and breakdowns of recreational equipment.
• Uses and maintains recreation equipment.
• Directs program participants as appropriate.
• Performs site maintenance duties.

Position Summary

Under general direction of the Director of Ferry Operations, Ferry Division, this position is responsible for overseeing the efficient and safe operation of our ferry services, ensuring excellent customer service, and maintaining compliance with all relevant regulations.  Works with leadership to determine business needs and collaborate with staff to ensure that vessel operations provide a value to our customers and a high standard of safety, security, and training.  This is a critical leadership role that requires strong managerial skills, a deep understanding of maritime operations, and a commitment to excellence.

Applicants must apply online and submit the following documents at the time of application. Failure to meet any of the requirements stated below may result in rejection of your application: 

 1. GGBHTD Online Employment Application
 
 2. Resume (Scan and attach as PDF to your online application) 

3. Responses to the Supplemental Questionnaire


Application Review Dates:

• 1st Review Date:    August 12, 2024 (Monday) 
• 2nd Review Date:  August 26, 2024 (Monday)     

Essential Responsibilities

• Oversee and Manage Operations Department safety, security, and training programs, ensuring compliance with all federal, state, and local mandates, and required training for all department staff.  Serves as a key member of the safety committee.
• Manage the Division Safety Management System and Action Reporting program.
• Manage the department oversight responsibilities for the Drug and Alcohol Program. 
• Oversee the tracking and maintenance of documentation of all credential updates for the Operations Department. 
• Guide a diverse team of Vessel Masters, Deck Hands, Operations Supervisors, and Terminal Assistants, fostering a positive and inclusive work environment.  Oversee onboarding process with new personnel as well as any issues with personnel or pay.
• Assist with scheduling and schedule coordination with outside organizations.
• Develop and implement strategies to enhance the overall customer experience, focusing on safety, reliability, and customer satisfaction.   Assist with customer service issues.
• Interacts with the Districts Jones Act attorneys to follow-up on employee and customer incidents and oversees maintenance of all associated records and documents.
• Assist as a liaison with union officials and participates in labor negotiations as a member of the District’s team.
• Under direction of the Director of Ferry Operations, manage the department's budget, ensuring optimal resource allocation and cost control.   This includes annual review of current operating schedule and staffing requirements.
• Oversee maintenance of all paper and electronic department records and documents.
• Monitor and analyze key performance indicators (KPIs) to identify areas for improvement and implement corrective actions as necessary.
• Collaborate with cross-functional teams to establish and maintain effective communication channels, ensuring seamless coordination between Ferry Operations and Ferry Maintenance.
• Ensure compliance with all relevant regulations, including safety standards, environmental regulations, and labor laws.
• Establish and maintain strong relationships with external stakeholders, such as regulatory agencies, unions, vendors, and community organizations.
• Stay updated on industry trends, technological advancements, and best practices in ferry operations, and proactively implement relevant improvements.
• Prepare and present regular reports to senior management, providing insights on operational performance, challenges, and opportunities.
• Oversee subordinate staff in delivery of excellent customer service.
• Implement and/or review disciplinary actions and grievances.
• Perform additional related duties as assigned.
• Regular and reliable attendance and performance required.

Minimum Qualifications

Education and/or Experience: 

• A Bachelor’s degree in maritime studies, transportation management, business administration, or related field.
• Minimum of 5 years of progressive experience in transportation operations, including at least 3 years in a managerial or leadership role. 
• Must be able to demonstrate proficiency using advanced word processing, spreadsheet, and database software; prepare analysis, and presentations.
• Proven track record of successfully managing and optimizing ferry operations, including scheduling, safety, security, training, represented employee issues, and customer service. 
• Experience in maritime transportation operations technical and administrative functions, including budget, labor, and operations management is desirable.

Required License: 

• Must possess and maintain a current, valid California driver's license and satisfactory driving record. 
• A U.S. Coast Guard Merchant Mariners License is preferred.

Physical Requirement: 

Working inside and outside in all weather conditions.  Work around fumes, odors, and dust in an occasionally high noise level environment.  Ability to climb stairs and move up and down ladders.  Ability to travel to District facilities.  Routine use of computer, telephone, and other office equipment.  Ability to respond to emergencies.  Ability to lift and carry up to 25lbs.

Required Knowledge, Skills and Abilities

Knowledge of:  

• District Policies and Labor Agreements (MOUs).
• Occupational health and safety rules and working practices applicable to this position. 
• U.S. Coast Guard Regulations.
• Safety, Security, and Training program fundamentals. 

Skill in or Ability to:

• Interpret and present findings in a clear, concise oral and written form including the creation and use of tables, charts, and graphics to summarize results. 
• Coordinate multiple projects, organize workload, and meet critical deadlines. 
• Build collaborative and trusted relationships with stakeholders as a resource for various projects. 
• Contribute to a work environment that promotes effective, thoughtful communication between team members, the public, and management.
• Able to cultivate and implement efficient entrepreneurial approaches to challenging issues.
• Independently organize own work, set priorities, and meet critical deadlines.
• Demonstrate excellent oral and written communication skills.
• Identify problems and initiate creative problem-solving techniques.
• Prioritize and organize work schedules to meet the District's goals and objectives.
• Use computerized record systems, Maximo, MS Office (Outlook, Excel) and effective use of web resources. 
• Strong leadership and team management skills, with the ability to inspire and motivate a diverse workforce.
• Exceptional communication and interpersonal skills, with the ability to effectively collaborate with internal and external stakeholders. 
• Excellent problem solving and decision-making abilities, with a focus on finding innovative solutions to operational challenges. 

Position Summary

The District processes payroll and processes 64 pay periods in the year.  This equates to payroll processing every other week and once a month.  Upon general supervision, this position is responsible for documenting, calculating analyzing and processing payroll for District employees each pay period.  It imports data into the general Ledger each week from various timekeeping sources (Kronos, HASTUS).   It also ensures adherence to District policy and union agreements by making certain personnel are appropriately compensated for time worked, special pay assignments, holidays, various leaves, etc. It also handles trust & pension reporting, compliance and payment; as well as processing adjustments for any corrections.   The position also performs additional work as assigned.
 

Applicants must apply online and submit the following documents at the time of application:
 

Essential Responsibilities

• Process bi-weekly and monthly timekeeping/payroll cycles for all bargaining units.
• Calculate and process rate changes, retroactive adjustments and special pay assignments.
• Apply appropriate payroll taxes and deductions according to state and federal guidelines and procedures. 
• Processes all garnishments and wage assignments. 
• Ensure compliance with District policy and union agreements to ensure that personnel are appropriately paid for time worked, holidays, vacations, sick leave, jury duty, various leaves or other compensatory time off. 
• Reconcile, calculate and balance hours and minutes to correspond with actual time recorded.
• Maintain attendance records. 
• Assist with audits and other internal/external requests. 
• Prepares solutions to timekeeping problems by researching records, files, and various documents for 800+ employees. 
• Perform data entry for direct file transfers into the District’s General Ledger system daily.   
• Adhere to District protocols and internal controls. 

Minimum Qualifications

• Requires a minimum of four years' full-time position-related experience working with payroll and timekeeping responsibilities.
• Demonstrate an advanced proficiency level in Microsoft Office products.  
• Experience reading, understanding and applying Memorandums of Understanding (MOU’s) and other Policies.
• Knowledge of and familiarity with Enterprise Resource Planning (ERP) systems – i.e. Oracle, Tyler, Sunguard, etc. – other than QuickBooks.

Required Knowledge, Skills and Abilities

•   Learn the District’s timekeeping & payroll systems. 
• Learn, interpret and apply detailed rules, regulations, policies, internal controls and Memorandum of Understanding (MOUs).
• Continuously learn, interpret and apply payroll tax requirements, Federal & State Payroll laws and retirement account regulations.
• Consistent maintenance of highly accurate and detailed time and leave records. 
• Ability to handle confidential information in a professional manner with discretion.
• Willingness to work overtime when deemed necessary.
• Establish and maintain effective working relationships with those contacted in the course of the work. 
• Be a self-starter who is dedicated to completing assignments accurately, efficiently, effectively and with great attention to detail.  
• Ability to prioritize work assignments and multi-task within strict deadlines.

RESUME NOT ACCEPTED IN LIEU OF APPLICATION 

POSITION SUMMARY

Under supervision (Account Clerk I) or general supervision (Account Clerk II), performs a wide variety of responsible clerical and technical accounting work involved in performing financial record keeping and reporting duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management; provides information and assistance to the general public and City departments; maintains file and records; and performs a variety of clerical tasks relative to assigned area of responsibility.

This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on the operational needs of the department and staffing levels.

DISTINGUISHING CHARACTERISTICS

Account Clerk I - This is the entry-level class in the Account Clerk series performing the more routine and less complex clerical accounting support and customer service assignments while learning City policies and procedures. Positions at this level are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Account Clerk II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. This classification is flexibly staffed with Account Clerk II. Advancement to the “II” level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff.

Account Clerk II - This is the full journey level class within the Account Clerk series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of clerical accounting support duties as assigned including performing the full scope of clerical financial record keeping transactions, customer service functions, and related support duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class series are flexibly staffed and are generally filled by advancement from the “I” level, or when filled from the outside, require prior experience. Advancement to the “II” level is based on management judgment and/or certification or testing that validates the performance of the full range of job duties. This classification is distinguished from the Senior Account Clerk in that the latter is responsible for the more complex and difficult technical duties within the area of assignment and may provide lead direction to other Account Clerk positions.

EXAMPLE OF ESSENTIAL DUTIES – For a complete job description, visit www.ci.ceres.ca.us.

1.       Perform a variety of responsible clerical accounting and financial office support duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management.

2.       Prepare, maintain, and/or verify a variety of accounting, financial, and statistical records, ledgers, logs, and files; gather, assemble, tabulate, enter, check, verify, balance, adjust, record, and file financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolve discrepancies; establish and maintain various files and records.

3.       Perform data entry; post receipts and other information to various city accounts and funds.

4.       Assist in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; assist other accounting staff and departmental management in the preparation of reports; gather and organize data.

5.       Prepare daily City deposits and post appropriate journal entries.

6.       Prepare and submit all warrants and warrant list for review and approval.

7.       Perform a full range of customer service duties related to area of assignment; provide information to the public and City staff requiring the use of judgment and the interpretation of policies, rules, and procedures.

POSITION OVERVIEW 

The City of Millbrae has an exciting opportunity for a full-time Associate Planner to join our planning team in Millbrae.  The Associate Planner will be responsible for a wide range of current and long-range planning projects, including design review, conditional use permits, specific plan updates, plan checks, inspections, and creating and implementing new zoning ordinances as needed. The position includes both front counter and back-office responsibilities assisting applicants and residents, as well as regular attendance presenting planning projects at public hearings before the City’s various boards and commissions. This unique opportunity offers a budding mid-level professional the ability to engage in a wide variety of planning projects with regional significance while serving a charming, diverse community with a small-town feel. The City of Millbrae offers interested applicants a competitive compensation and benefits package, a positive and collaborative working environment, opportunities for professional growth and advancement, and is conveniently located for commuters within walking distance from both BART and Caltrain.  

DEFINITION 

Under general supervision, performs a variety of professional planning work related to current and advanced planning; may assist with project planning and implementation for redevelopment projects; researches and analyzes a variety of planning-related data and information; and performs related work as assigned. 

DISTINGUISHING CHARACTERISTICS

Associate Planner is the journey-level in the Planner class series.  Incumbents perform a wide range of the more complex planning functions, including current and advanced planning.  This class is distinguished from the Assistant Planner by the level and scope of work performed. 

SUPERVISION EXERCISED AND RECEIVED

Receives general supervision from supervisory or management staff in Community Development Department. May provide lead direction, work coordination, and training for lower-level staff.

DUTIES AND RESPONSIBILITIES

The duties listed below are illustrative only and are not meant to be a full and exhaustive listing of all of the duties and responsibilities of the position.

• Conducts assigned planning projects involving land use, populations, structures, economic activities, housing, transportation, environmental and related subjects; conducts research, and confers with applicants, interested parties, and agency representatives to identify problems and opportunities; processes use permits, business licenses, and re-zoning and subdivision variances;
• Conducts studies and prepare reports and plans related to mid-range and long-range planning;
• Participates in revising and updating the General Plan, Parks Master Plan, and other planning-related laws, ordinances, and regulations; participates in regional planning initiatives as assigned; provides review and feedback on a variety of City plans and projects;
• Participates in drafting and implementing checklists, design guidelines, applicant guides/primers, policies, procedures, and other documents related to short-term and long-term planning, including obtaining required approvals;
• Analyzes data with respect to relevant laws, ordinances, regulations, and policies; determines methods to reconcile project conflicts with local and State law;
• Prepares professional staff reports of summarized data, conclusions, and recommendations; prepares staff analysis and reports regarding land use applications;
• Attends and makes presentations to the Planning Commission, City Council, Agency Board, other commissions, and the public;
• Receives and reviews planning applications; coordinates review with various City and outside agencies; assists with the creation and revision of plans and related documents; may lead a team on complex applications and long-range planning projects; responds to inquiries both orally and in writing; interprets planning policies, State laws and local ordinances within established parameters; explains City procedures in person, over the phone, and in writing;
• Drafts resolutions, findings, ordinances, and amendments to plans and related documents; prepares and oversees the preparation of graphs, charts, and other displays;
• Ensures that all public and private development proposals have been properly reviewed and noticed under California Environmental Quality Act (CEQA) and State Law; 
• Provides information on City, regional, and State environmental, zoning, land use, development standards, and subdivision requirements to consultants, developers, property owners, and the general public;
• Works extensively on the computer to manage current planning caseloads, produce written documents, prepare maps and graphics, analyze data, create graphics, research on the internet, and communicate with others through email;
• May administer contracts and oversee the work of consultants; may coordinate staff assigned to planning projects as assigned; may serve as a liaison with other City departments on large development projects;
• May provide a variety of support to the department, other City agencies, commissions, or ad-hoc advisory groups; and
• Performs related duties as assigned.

JOB RELATED QUALIFICATIONS

Knowledge of: Mapping and drafting techniques involved in planning; design and plan review techniques; principles, practices, and purpose of municipal planning; laws and regulations related to city planning, including CEQA, State planning law, and subdivision map act; site and project design review techniques and requirements; nomenclature, symbols, methods, practices, techniques, and instruments used in planning, drafting, and mapping; statistics and statistical analysis as applied to land use, transportation, zoning, and master plan studies; principles and techniques of developing and maintaining a master plan; site planning, and architectural design; laws and other regulations relating to municipal planning; geographic information system (GIS) software, database software, word processing software, spreadsheets, and graphics software.

Ability to: Research, interpret, and apply local, State, and Federal laws and codes; collect, analyze, and interpret data pertaining to planning and zoning situations; apply urban, environmental, housing, zoning, and transportation planning principles and methods to local problems; assist with code and policy development related to planning and zoning; establish and maintain effective working relationships with others; communicate effectively, orally and in writing; understand and interpret maps, plans, building elevations, specifications, and legal descriptions; operate personal computers and utilize planning applications and software used in office environments;  analyze and compile statistical, economic, and technical data; read, understand, and apply State laws, local ordinances and guidelines to permit applications; prepare well-written reports and oral presentations; make effective presentations in public meetings in a clear and concise manner; establish and maintain effective working relationships with other employees, policy makers, developers, and the public; read and interpret architectural and construction plans; participate in project development.

EDUCATION AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities. A typical way would be:

Education:  Graduation from a four-year college or university with major course work in city or regional planning, urban planning, public policy, or a closely related field.  Master’s degree in a related field is highly desirable.

Experience:  Three (3) years of previous professional experience as a current planner.  One (1) year of experience can be substituted by a Master’s degree.

Licenses:  Possession of a valid California Driver’s License and a satisfactory driving record, as determined by the City.

SPECIAL REQUIREMENTS

Speak clearly and understandably; operate standard computer programs. Ability to travel to various locations within and outside the City of Millbrae to meet program needs and fulfill the job responsibilities. When driving on City business, maintenance of a California driver’s license and satisfactory driver’s record is required. Must be able to actively participate in evening meetings.

Other Requirements: Must have the willingness and ability to work the hours necessary to accomplish the assigned duties, including evening and weekend hours; attend evening meetings; travel out of town to attend workshops, conferences, and seminars during work and non-work hours.

Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization.

We recently asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories:

• Colleagues
• Community
• Location
• The Work
• The Benefits

Browse the Burlingame Welcome Brochure for more information about why employees love  working here. 

Welcome Brochure