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The City of Berkeley invites you to apply for the position of Supervising Transportation Engineer in the Transportation Division of the Public Works Department! In this role, you will serve as the City's technical expert in the traffic engineering field. You'll oversee administrative, technical, planning, and design work while ensuring contract compliance with specifications and engineering standards.

Current projects and opportunities in the Transportation Division include the MLK Jr Way Vision Zero Quick Build, Southside Complete Streets Project, and other projects associated with the City's safety, accessibility, and sustainability goals.

 

MINIMUM QUALIFICATIONS

A typical way of gaining the knowledge, skills, and abilities for this position is equivalent to graduation from a four-year college or university with major coursework in civil or traffic engineering and five years of increasingly responsible professional traffic engineering experience, three years of which were at a level equivalent to the Associate Transportation Engineer class.

Other requirements include:

• Possession of a valid California Registration as a professional Traffic Engineer or professional Civil Engineer. California Registration as a professional Traffic Engineer is preferred.
• Must be able to travel to various locations within and outside the City of Berkeley to meet the program needs and to fulfill the job responsibilities. When driving on City business, maintenance of a valid California driver's license and satisfactory driving record is required.

 

APPLICATION PROCESS

Applications must be received by July 29, 2024 at 5:00 PM PST and must include a completed application and responses to the supplemental questionnaire. Please note that resumes are not a substitute for a completed application.

Applications are available in alternative formats (audio-format, braille, large print, electronic text, etc.) upon request to ada@berkeleyca.gov. Please allow 10 days for production of the material in an alternative format.

Are you a bright, energetic, and motivated administrative professional with a passion for working in a team environment and serving the public?  The City of Orinda seeks an experienced Administrative Assistant to provide high-quality administrative and Clerk support in our administrative offices at City Hall.  This position serves as the first point of contact for City visitors, helping to direct community members to appropriate departments.

Position:   This is a full-time administrative position where the incumbent performs a wide variety of responsible and complex administrative and office support duties with occasional instruction or assistance.  The ideal candidate will be an organized self-starter with excellent oral and written communication skills and superb attention to detail.  The position requires a high level of public interaction, great diplomacy and directly supports the City Clerk in preparation of agendas, minutes, and notices.  The position is responsible for opening and closing City Hall Administrative Offices which requires a very dependable individual.  This position may serve as back-up to the City Clerk, if assigned, which would necessitate occasional attendance at night meetings and events.

Minimum Qualifications: Candidates with the following qualifications are encouraged to apply:

All City of Orinda employees are expected to uphold and exhibit the City’s core values including serving the public, being respectful and accountable, maintaining professionalism, and demonstrating responsibility. Minimum qualifications for the position are noted below.

This position is flexibly-staffed.  For more detailed information about the position, please review the job classification description.  City HR will review the qualifications and experience of applicants to determine the appropriate level.

Administrative Assistant I $27.94 - $34.09 hourly   This is the entry level and incumbent usually performs most of the duties required at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

• Experience:  Two (2) years of responsible full-time administrative experience. 
• Education:  Equivalent to a high school diploma supplemented by specialized training in business or secretarial science.
• License:  Possession of, or ability to obtain, a valid California driver’s license with a satisfactory driving record.  
• Special Requirements:  Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift thirty pounds; ability to travel to different sites and locations.

Administrative Assistant II $29.90-   $36.48 hourly   This is the full journey level in the class series, performing the full range of duties, working independently and exercising judgment and initiative.  When filled from the outside, the candidate is required to have prior related experience which allows the employee to meet the qualification standards for the II level.

• Experience:  Three (3) years of full-time responsible experience at the Administrative Assistant I level or above.  
• Education:  Equivalent to a high school diploma supplemented by specialized training in business or secretarial science.
• License:  Possession of, or ability to obtain, a valid California driver’s license with a satisfactory driving record.  
• Special Requirements:  Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift thirty pounds; ability to travel to different sites and locations.

Application and Selection Process:

To be considered for this position, qualified job applicants are required to submit a cover letter, resume and completed application by the final closing date of this announcement.  Completed application materials must be submitted on the CalOpps.org website by 5:00 p.m. on Tuesday, July 30, 2024.

A limited number of applicants with the most desirable qualifications as determined by initial screening of application and other submitted documents will be invited to participate in an interview and testing process that will consist of a practical test and oral board interview.   All applicants will be notified by phone or email if they are invited to participate further in the selection process.

Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, conviction history check, as well as a medical exam including a pre-placement drug screen before hire.

Examples of duties of the Administrative Assistant I/II position include (but are not limited to):

• Assists the public by personally or directly providing information to requests according to established procedures in an effective, efficient, tactful and calm manner;
• Supports the City Clerk in creation of City Council and Subcommittee Agendas, publishes agendas and public notices, including may be trained to fill in for the City Clerk at Council and other meetings occasionally.
• Participates, organizes and manages all administrative support activities for the City Clerk; assists in administrative duties in support of the City Manager, Administrative Services Director, Senior Management Analyst and Human Resources Manager;
• Coordinates and sends out weekly public communication (i.e. Constant Contact);
• Makes regular updates to public information on the City website;
• Recommends organization and/or procedural changes;
• Sorts, logs, files and maintains records and other documents;
• Follows policies, procedures, and work methods associated with assigned duties; 
• Relieves the City Clerk and Department Staff of a variety of administrative details, including running off-site errands when assigned;
• Assists with special events, trainings and recruitments; and
• Other duties as needed.

For a full listing of duties, please review the job classification.  

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
 
The City of Orinda is an Equal Opportunity Employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability.  In accordance with Federal law, the City of Orinda will only hire individuals who are legally authorized to work in the United States.  Candidates with a disability which may require special assistance in any phase of the application or testing process should submit a request for accommodation with the application.  Documentation of the need for accommodation must accompany the request.
 

 

Senior Transportation Planner (New Position)
Salary: $58.96-$75.83 (hourly plus excellent benefits)

Apply by July 28, 2024 (11:59 p.m.)

The Town of Los Gatos is accepting applications for the newly created Senior Transportation Planner position in the Parks and Public Works Department. This is a unique opportunity to shape and develop a vital role within our organization.

The Senior Transportation Planner will focus on managing projects and programs that support sustainable transportation opportunities for the Town while addressing and improving mobility, safety, environmental, social, and economic conditions around transportation. The selected candidate will support the Town’s ongoing initiatives around transportation planning, including identifying grant programs and managing transportation planning related projects.  The Senior Transportation Planner will assist in the review of transportation studies and develop and implement policies related to Transportation Demand Management and Vehicle Miles Traveled in private developments.  They will manage parking programs and implement the Town’s Safe Routes to School Program. The Senior Transportation Planner will represent the Town on regional transportation committees and take the lead in identifying and securing local and competitive transportation funds.

The Ideal Candidate
The Town is looking for an experienced transportation professional who is visionary and innovative with strong leadership skills, passion for community engagement, and commitment to customer service. They will be results-oriented with strong communication skills, including public speaking, writing, listening, persuasion, and facilitation with the following experience:
 

• Researching, applying for, and managing State and Federal transportation grants.
• Presenting to elected and appointed officials, the public, and other stakeholders.
• Bicycle and pedestrian master planning on a community wide basis, both the planning phase of the work and project implementation/management. 
• Variety of mobility-related projects and programs, including bicycle, pedestrian and rideshare.
• VTA process and procedures. 
• Parking program management.
   

About the Department
The Parks and Public Works Department (PPW) is responsible for the maintenance and improvements of the Town's public parks, facilities, streets, and other infrastructure.  Our goal is to efficiently provide residents, businesses, and visitors with the highest quality service possible, with dedication and professionalism.  The Department has five service areas: Engineering, Capital Improvement, Streets and Signals, Parks, and Environmental Services. The Department also collaborates with all Town departments, and external partners and stakeholders.
 

• Engineering Services: The Engineering team provides services in the areas of encroachment permits and permitting and inspection of other work in the public right of way, including situations where new developments need to provide improvements in the right of way.  
   
• Capital Improvement: The Capital Improvement team develops and constructs capital projects across all Town assets, including improvements to roads, streetlights, parks, and Town buildings. See the annual capital budget for a list of current capital projects.
   
• Streets and Signals: The Streets and Signals team maintains the Town’s roadways, signs, and traffic signals. Traffic plays a big part in this team’s daily work as they seek to meet the needs of the community.  This includes traffic on major streets as well as on neighborhood streets where traffic calming can be a solution.
   
• Park Services: The Park Services team maintains the Town’s parks, trails, open spaces, facility grounds, median islands, parking lot landscaping, downtown planters, and the urban forest as well as administering park use fees and reservations.
   
• Environment Services: The Environmental Services team ensures that the Town is at the forefront of environmental stewardship. This team also manages the Town’s utilities, including the contract with West Valley Collection and Recycling for garbage service Town wide.

 

Minimum Qualifications

Any combination of training and experience equivalent to a Bachelor's Degree from an accredited college or university in transportation planning, city and regional planning, urban studies, civil engineering, or closely related field, and five (5) years of increasingly responsible experience in transportation development programs including two (2) years of project management.  A Master’s Degree from an accredited college or university is desirable.
 
License and Certification:

• A California Driver's License and a satisfactory driving record are conditions of initial and continued employment.
• Possession of a Certificate of Registration as Professional Transportation Planner or Professional Engineer in the State of California, or certification from the American Institute of Certified Planners is highly desirable.

The City of San José is a place where we use civic technology to help our community thrive.

As the 10th largest city in the nation, the City manages a large set of services and assets. The City operates on a budget of $5 billion, with 7,000 employees serving 1+ million residents and 80,000 businesses in the heart of Silicon Valley.

Information Technology's (IT) mission: Put powerful tools and information in the hands of people to unleash their brilliance in service to our community. IT enables that mission through business and infrastructure systems, cybersecurity, data management and analysis, productivity and collaboration tools, the San Jose 311 resident experience platform, data equity and privacy programs, and strategic planning. San Jose is powered by truly great people, a robust technology environment, and a strong sense of purpose.

We promote work-life integration and a focus on growth to bring out the best in our people. Come join us in making San Jose the most vibrant, equitable, sustainable, and innovative city in America!

You can visit the Information Technology Department website to learn more about us.
NOTE - The first review of applications will be on Monday, August 5, 2024. Please submit your application by 11:59 p.m. (PST) on Friday, August 2, 2024, if you would like your application to be included in the first review. Candidates who pass the first application review round will be invited to interviews on the week of August 12, 2024.

The City of San José Information Technology Department (ITD) seeks a Cybersecurity Analyst (Enterprise Supervising Technology Analyst) to support new and existing initiatives in the Cybersecurity Office. The position will focus on Risk Mitigation as well as Identity & Access Management with exposure and support on all aspects of the Cybersecurity practice, including cross-support.

The ideal candidate will be part of one of the largest, most innovative communities in the nation. Led by the City Information Security Officer (CISO), the Cybersecurity Analyst will implement and manage information and system security programs across the City that keep municipal services secure and resilient. The Cybersecurity Analysts will support the CISO and the City by administering risk identification, protection and compliance, threat detection, incident response, and recovery services for all City departments to achieve business resilience.

The City of San José requires Cybersecurity Analysts to be highly skilled and adapt quickly to deal with emerging challenges. The candidate must be able to apply expertise in all aspects of security, interface with vendors, keep their skills current, manage security projects, and provide security services to City departments with strong outcomes.

Key responsibilities include but are not limited to the following:

• Building and maintaining a robust Identity and Access Management program with the following characteristics:
  • Auditing and Reporting
  • Role-based Access Control
  • Single Sign-On
  • Federation
  • Identity Lifecycle (Workflow management)
  • Privileged Identity Management
  • Provisioning
  • Compliance
  • Policy Management
• Defining, planning, and executing security-related projects from beginning to end.
• Managing vendors to execute tasks on demand or as part of a project.
• Building and managing a strong vulnerability management program. The ideal candidate will have hands-on experience with vulnerability management tools and a strong technical understanding and experience assessing vulnerabilities and identifying weaknesses in multiple operating system platforms, databases, and application servers.
• Building and managing a strong IT asset management program. The ideal candidate will have a strong background in maintaining IT asset inventories, software, hardware, and logical inventory of systems.
• Identifying and mitigating threats utilizing existing technologies. Working with other teams to mitigate identified vulnerabilities from identification to closure. Tracking and reporting mitigation efforts. Be familiar with the Plan of Action and Milestones in tracking, remediating, socializing, and getting them to completion.
• Working with other teams preparing, detecting, eradicating, and restoring operations in the event of incidents.
• Managing Plan of Action and Milestones for existing vulnerabilities
• Working with relevant teams to ensure the restoration of systems and technologies in accordance with policy and based on business group needs.
• Interfacing with the Virtual Security Operations Center (V-SOC) and using deployed tools and services to ensure system and network monitoring is taking place in accordance with defined service levels, contracts, and established standards.
• This role requires flexibility and adaptability to meet the Security needs of the ITD. The individual must be able to support other areas of expertise within the security domain, such as but not limited to NIST Cybersecurity Framework implementation, Identity Access Management, Risk Management & Compliance, Risk Assessments, Training, Audit Support, and others.

Please note that the Cybersecurity Analyst (Enterprise Supervising Technology Analyst) position is currently eligible for a hybrid telework schedule. The schedule for working remotely and onsite is subject to change.

Salary Information: The final candidate's qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in the Enterprise Supervising Technology Analyst (ESTA) classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

• Salary Range (including the 5% NPWI): $141,697.92 - $172,645.20

The ESTA classification is represented by the City Association of Management Personnel (CAMP) bargaining unit.

Do you have a passion for the outdoors, trails, and preserving open space? Do you thrive on helping others and enjoy public interaction? If so, the Midpeninsula Regional Open Space District has an excellent opportunity for three experienced Administrative Assistants to join our growing workforce! 

About Midpen:  Midpen helps plants, animals and people thrive throughout the greater Santa Cruz Mountains region by preserving a greenbelt of more than 70,000 acres of public open space with more than 250 miles of trails in 27 extraordinary preserves, permanently protected for natural resource conservation and ecologically sensitive public enjoyment and education.  Midpen is a public agency with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection, natural resource restoration and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position! Check out the Working for Midpen video on our Employment Opportunities page.  At Midpen, we believe open space is for all. Our public lands are shared spaces provided for the community by the community. All people, regardless of background, deserve respect, dignity, safety, and a sense of belonging. Midpen welcomes all people to enjoy the public open space preserves we hold in trust, supporting the mental, physical, and social well-being of our region.             

About the Positions:  Midpen aims to recruit and retain employees who embody professionalism, accountability, and respect, who value working in a purpose-driven agency that aspires to contribute to an inclusive and diverse community. This is a full journey-level classification where the incumbents are expected to provide high quality administrative support, performing a wide variety of administrative duties with occasional instruction. Ideal candidates are resourceful and organized self-starters with excellent oral and written communication skills and superb attention to detail. Midpen’s Administrative Assistants are energetic, outgoing, and assist with public meetings, events, projects, meetings, field trips and site visits.   Midpen Administrative Assistants provide daily support to departmental staff as well as occasional public support at the front desk.  We have opportunities in the following departments:

Planning

The person selected will play an active role in working with planners/project managers and staff on projects that will provide public access and protect some of our most precious and threatened open space resources in Santa Clara and San Mateo Counties. The ideal candidate will assist with meeting scheduling/coordination/note taking, summary preparation, project research and filing, database administration/management, public noticing requirements, community engagement, support for in-person and online meetings, budget preparation and reporting, bidding and contracting process, presentation materials, and interfacing with a variety of stakeholders, including consultants/contractors, the Counties (e.g. official document filings), and members of the public.

Natural Resources

The person selected will play an active role in working with resource management specialists/project managers and staff on stewardship projects and activities that will protect some of our most precious and threatened open space resources in Santa Clara and San Mateo Counties. The ideal candidate will assist with meeting scheduling/coordination, summary preparation, project research and filing, database administration/management, public noticing requirements, community engagement, support for in-person and online meetings, budget preparation and reporting, bidding and contracting requirements, presentation materials, and interfacing with a variety of stakeholders, including consultants/contractors, other governmental agencies (e.g. official document filings), and members of the public. 

Real Property/Engineering & Construction (shared)

In Real Property you will assist with title/escrow transactions, recording documents, database management, and interfacing with the Counties on real estate matters.

In Engineering & Construction, work will include working with project managers and staff on projects that will provide public access and protect some of our most precious and threatened open space resources. The ideal candidate will assist with meeting scheduling/coordination/note taking, summary preparation, project research and filing, database administration/management, public noticing requirements, bidding and contracting process, presentation materials, and interfacing with a variety of stakeholders, including consultants/contractors, the Counties (e.g. official document filings), and members of the public.

For additional information about the position, see the Job Description on our website. 

A Few Reasons Why You May Love This Job

• Collaborative work that directly supports Midpen’s mission to protect and restore the natural environment
• You’ll be part of a talented and dynamic team whose work contributes to providing nature’s benefits to everyone
• Excellent employee benefits, including medical, dental, vision, tuition reimbursement, and a retirement pension through California Public Employees Retirement System (CalPERS)

Work Environment:  In addition to working in an office environment, the Administrative Assistant in this position may occasionally work evenings or weekends and may occasionally accompany Midpen staff to an open space preserve, traversing uneven terrain. Midpen offers a hybrid office/telecommute work environment for this position.  Our administrative office is in Los Altos, California. 

Midpen reserves the right to limit or deny off-duty employment or business ownership which creates a conflict of interest or an incompatibility with District employment. Information can be found in the Personnel Policies and Procedures Manual Section 4.13 Off-Duty Employment and Business Ownership.

Education and Experience:  We realize your time is valuable, so please apply only if you have at least the required minimum qualifications outlined here: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: 

• equivalent to the completion of twelfth (12th) grade and
• three (3) years of progressively responsible general office experience. 
• applicants should have experience in Microsoft Office including Outlook scheduling, Word, PowerPoint, mid-level Excel spreadsheet, and Adobe Acrobat editing. 
• a Bachelor’s degree and public sector experience are a plus.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

Benefits:   Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page on our website for details.

How to Apply: apply online at CalOpps.org

(To avoid missing email communication about this recruitment, add mpropenspace@calopps.org to your contacts or list of safe senders.)

Application deadline: August 4, 2024.  Applicants with the most relevant experience and qualifications suitable for the position will be contacted for an interview.

The following application items are required to be considered*:

1. Fully completed CalOpps employment application 

2. Cover letter 

3. Resume 

4. Supplemental question responses

*Incomplete CalOpps employment applications, or applications without the required application items listed here, will not be considered for the position.

Interview Schedule: (dates subject to change)

First Interview (virtual): August 14 or 15, 2024

Written Exercise (virtual): August 19, 2024

Second Interview (in person): August 20, 2024

 

A note to applicants who currently live outside of the San Francisco Bay Area: before committing to the application process, and if you haven’t done so already, we suggest evaluating the feasibility of relocation. We recommend researching the cost of living in the San Francisco Bay Area, the cost to relocate, and typical commute times to Los Altos from outlying areas.

 

 

 

Midpeninsula Regional Open Space District is an Equal Opportunity Employer

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at

(650) 691-1200 or via email at hr@openspace.org.

Are you a bright, motivated, and skilled Information Technology (IT) professional who values the preservation of open space and public access to preserves? Do you enjoy providing excellent customer service to a diverse employee group on a variety of IT issues? The IT Technician I position at Midpeninsula Regional Open Space District (Midpen) is an exciting opportunity to bring your IT expertise to support our mission. The ideal candidate will be operationally minded and ready to take on new technical challenges. This position is part of the Information Systems and Technology (IST) Department, which is a lean and high functioning department. The person chosen for this role will have an opportunity to work in all aspects of technology.  The IST Department is responsible for all District related IT and GIS services. The expected start date is on or around late-September 2024.

 

About Midpen: Midpen helps plants, animals and people thrive throughout the greater Santa Cruz Mountains region by preserving a greenbelt of more than 70,000 acres of public open space with 250 miles of trails in 27 extraordinary preserves, permanently protected for natural resource conservation and ecologically sensitive public enjoyment and education. Midpen is a public agency with a focused mission that guides our work, and where every employee makes an impact. If you are looking for an outstanding opportunity to contribute to the legacy of open space protection, natural resource restoration, outdoor recreation and environmental education, working with an incredible team of like-minded colleagues, we invite you to apply for this position! Check out the Working for Midpen video on our Employment Opportunities page.

               

About the Position:  The incumbent will be a part of a cohesive team of 13 in the Information Systems and Technology Department. Midpen aims to recruit and retain employees who embody professionalism, accountability, respect, and who value working in a purpose-driven agency that aspires to contribute to an inclusive, diverse and equitable community. The IT Technician I is an entry-level classification responsible for performing routine support assignments. Whether it is dealing with a break/fix or working on setup or configuration of District devices, the IT Technician will play an active role helping to manage District devices. Devices include laptop workstations, servers, printers, wireless access points, mobile devices, AV equipment and other network devices.  Additionally, this position provides high quality internal customer service, as well as foster positive and effective working relationships with those contacted in the course of work.  The IT Technician I is organized, professional, and collaborative with excellent oral and written communication skills, who enjoys working in a group dynamic. The IT Technician job description, can be found on the Job Description page on our website. 

 

A Few Reasons Why You May Love This Job

• Collaborative work that directly supports Midpen’s mission to protect and restore the natural environment
• You’ll be part of a talented and dynamic team whose work contributes to providing nature’s benefits to everyone
• Excellent employee benefits, including medical, dental, vision, tuition reimbursement, and a retirement pension through California Public Employees Retirement System (CalPERS)

Work Environment:  This position is part of Administrative Services at Midpen’s office in Los Altos, California and reports to the IT Program Administrator.  The focus is on in-person support to our internal customers and therefore this position will work fully onsite, Monday through Friday and occasional evenings to support in-person public meetings The selected individual may work a 9/80 schedule depending on staffing levels and operational needs. The position will also require work at the various District field offices. Fieldwork will require driving District vehicles in remote areas on dirt roads, working in temperatures ranging from cold and blustery to hot and dry.

 

Midpen reserves the right to limit or deny off-duty employment or business ownership which creates a conflict of interest or an incompatibility with District employment. Additional information can be found in the Personnel Policies and Procedures Manual Section 4.13 Off-Duty Employment and Business Ownership.

 

Education and Experience:   Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: 

 

Equivalent to an Associate’s degree in computer science, information technology, or a related field or two (2) years of responsible experience providing technical support in the installation, maintenance, and repair of systems which includes personal computing or mobile computing.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

 

Benefits:   Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page on our website for details.

 

How to Apply: apply online at CalOpps.org

(To avoid missing email communication about this recruitment, add mpropenspace@calopps.org to your contacts or list of safe senders.)

 

Application deadline: Sunday, August 4, 2024.  Applicants with the most relevant experience and qualifications suitable for the position will be contacted for an interview.

 

The following application items are required in order to be considered*:

1. Fully completed CalOpps employment application 

2. Cover letter 

3. Resume 

4. Supplemental question responses

*Incomplete CalOpps employment applications, or applications without the required application items listed here, will not be considered for the position.

 

Interview Schedule: (We are unable to accommodate individual schedules)

First Interview (virtual): Wednesday, August 21, 2024

Written Exercise (virtual): Monday, August 26, 2024

Second Interview (in person):  Thursday, August 29, 2024              

 

A note to applicants who currently live outside of the San Francisco Bay Area: before committing to the application process, and if you haven’t done so already, we suggest evaluating the feasibility of relocation. We recommend researching the cost of living in the San Francisco Bay Area, the cost to relocate, and typical commute times to Los Altos from outlying areas.

 

At Midpen, we believe open space is for all. Our public lands are shared spaces provided for the community by the community. All people, regardless of background, deserve respect, dignity, safety, and a sense of belonging. Midpen welcomes all people to enjoy the public open space preserves we hold in trust, supporting the mental, physical, and social well-being of our region.

 

Midpeninsula Regional Open Space District is an Equal Opportunity Employer

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department at

(650) 691-1200 or via email at hr@openspace.org.   

Put your passion for Open Space to work!

ADMINISTRATIVE SECRETARY 

PUBLIC WORKS DEPARTMENT  

 

$3,993 to $4,853 monthly

$23.04 to $28.00 per hour, + Excellent Benefit Package 

 

SUMMARY DESCRIPTION OF POSITION

Under direction, provides high-level administrative assistance to a department head; performs a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and programmatic support functions of a general or specialized nature with only occasional instruction or assistance; exercising judgment and initiative, relieves department head of technical, as well as general administrative details; serves as a liaison with other City departments and staff, outside agencies, and the general public; and may assign and review the work of assigned clerical personnel.

DISTINGUISHING CHARACTERISTICS

The Administrative Secretary classification is the advanced journey level in the administrative support series. The Administrative Secretary classification is distinguished from the Secretary class in that incumbents in the Administrative Secretary class perform more difficult and complex administrative support tasks involving a thorough knowledge of the policies and procedures for their functional areas with a significant degree of independent judgment. Incumbents in the Administrative Secretary class are assigned significant responsibility for carrying out administrative and office secretarial duties, frequently of a complex, highly sensitive, and confidential nature in an assigned functional area, often in a rapidly changing environment. Incumbents may also lead a small number of staff and perform technical duties in support of assigned operations.

REPRESENTATIVE DUTIES 

 

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1.      Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and programmatic support functions in support of assigned department with only occasional instruction or assistance; relieve department head of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems.

2.      Plan and organize work activities; recommend improvements in work flow, procedures, and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required; organize and maintain filing systems.

3.      Draft and/or type, word process, format, edit, revise, and process a variety of documents and forms including reports, correspondence, memoranda, agenda items and reports, agreements, ordinances, resolutions, technical and statistical charts and tables, and other specialized and technical materials from rough drafts, dictation, modified standard formats, and brief verbal instructions.

4.      Proofread, verify, and review materials, applications, records, and reports for accuracy, completeness, and conformance with established standards, regulations, policies, and procedures; ensure materials, reports, and packets for signature are accurate and complete.

5.      Serves as liaison between assigned office and the general public, City staff, and outside groups and agencies; provide general and specialized information and assistance regarding assigned function that may require the use of judgment, tact, and sensitivity and the interpretation of policies, rules, and procedures as appropriate; explain programs, policies, and activities related to specific program area of assignment; receive and screen office and telephone callers; calendar appointments; respond to complaints and requests for information relating to assigned responsibilities; refer callers and/or complaint to appropriate City staff for further assistance as needed and/or take or recommend actions to resolve the complaint.

6.      Develop, revise, and maintain standardized and master documents; compose correspondence, reports and informational materials; assist in designing and producing technical information handouts; copy, disseminate, and post documents and information as appropriate.

7.      Participate in the collection, compilation, and analysis of information from various sources on a variety of specialized topics related to assigned programs; participate in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations.

8.      Maintain accurate and up-to-date offices files, records, and logs for assigned areas; develop, prepare, and monitor various logs, accounts, and files for current and accurate information including manual and computer logs other specialized or technical documents processed; maintain and process payroll records.

9.      Compile, prepare, and enter data into a computer from various sources including accounting, statistical, and related documents; create and maintain computer based tracking information and reports including assigned databases, records, and lists; create standard statistical spreadsheets; input corrections and updates; assist in the compilation of reports.

10. Utilize various computer applications and software packages; develop, enter data, maintain, and generate reports from a database or network system; create and administer mailing lists; design, maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using appropriate software.

11. Assist in assembling and preparing the annual budget for assigned area; monitor expenditures against budget; prepare purchase requisitions and requests for payment.

12. Attend to a variety of office administrative details such as ordering supplies, arranging for equipment repair, transmitting information, and keeping reference materials up to date; organize and maintain office and specialized files in accordance with the City’s records management program.

13. Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with other City departments, the public, and outside agencies; coordinate and arrange special events as assigned; schedule meetings; coordinate arrangements and set up meeting rooms; notify participants; prepare and/or assemble meeting materials.

14. Coordinate, make, process, and confirm staff travel arrangements; arrange for transportation and accommodations for travel, check and process expense claims.

15. Prepare special reports and perform special projects that may require researching, gathering, and organizing information from a variety of sources.

16. Serve as secretary at meetings of City boards and committees as assigned; arrange and coordinate meetings for boards, commissions, and outside agencies; assist in preparing and distributing agenda packets and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes and verbatim transcripts.

17. Maintain departmental personnel files as assigned; prepare and type personnel documents; enter timesheet information in the City’s payroll system; distribute timesheets.

18. Process mail including receiving, sorting, time-stamping, logging, and distributing incoming and outgoing correspondence and packages.

19. Provide lead supervision and direction to assigned clerical and office support staff; prepare work schedules; provide work assignments, instruction, and training; provide information and feedback to appropriate supervisory staff regarding performance of assigned staff.

20. Perform related duties as required.

Note:  For a complete description (including the required knowledge, abilities and physical demands), please visit the City of Ceres web-site at:  www.ci.ceres.ca.us (click: Human Resources--Job Descriptions).

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

The City of Lincoln is hiring for the position of Administrative Analyst I/II in the Information Technology Department.

This position performs professional administrative, analytical and technical duties in providing staff assistance to a City department; develops, implements and administers assigned program responsibilities, including budget preparation and financial management; conducts research, performs grant coordination services; performs other related duties as required.

 

DISTINGUISHING CHARACTERISTICS

Administrative Analyst I

The Administrative Analyst I is the entry-level class in the Administrative Analyst series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine and less complex support assignments while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines. This classification is alternatively staffed with Administrative Analyst II and incumbents may advance to the higher-level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher-level class.

Administrative Analyst II

The Administrative Analyst II is the full professional level class in which the incumbent is expected to independently perform the full scope of administrative analysis and research on new and current program activities as assigned.  Take on additional duties as assigned.

 

SUPERVISION RECEIVED/EXERCISED

Administrative Analyst I

Receives immediate supervision from the department head or designee. May exercise functional and technical supervision.

Administrative Analyst II

Receives general supervision from the department head or designee. May exercise functional and technical supervision.

 

ESSENTIAL FUNCTIONS

Include but are not limited to the following:

• Performs professional administrative, analytical and technical duties in providing staff assistance to a City department.
• Coordinates department budget, analysis and administration; monitors expenditures.
• Conducts research and provides administrative assistance within a department.
• Coordinates grant services, including writing, scheduling, seeking out, and identifying grants and assigning staff to follow up with the application process as necessary.
• Oversees a variety of special projects; prepares a wide variety of reports, manuals, procedures and publications; conducts policy and legislative analysis.
• Coordinates assigned work with related activities by other City departments, governmental organizations and public organizations; identifies interdepartmental cooperation opportunities.
• Provide assistance in resolving operational and administration issues; identify issues and conduct research to find alternative solutions; make and assist in the implementation of recommendations.

 

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the incumbent in this position may work in all weather conditions including wet, hot and cold. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

 

KNOWLEDGE/SKILLS/ABILITIES

The following are a representative sample of the KSA’s necessary to perform essential duties of the position.

Knowledge of:  Operational characteristics, services and activities of assigned program area; Principles, practices and methods of administrative and organizational analysis; principles and practices of program and budget development and implementation; grant writing and administration; public administration policies and procedures; principles, structuring and organization of municipal agencies; methods and techniques of supervision, training and motivation; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Skill to:  Operate an office computer and a variety of word processing, spreadsheet and other software applications; type accurately from clear copy at a rate of 45 net words per minute.

Ability to:­  Perform a full range of responsible analytical and administrative duties in support of assigned programs functions, and/or department involving the use of independent judgement and personal initiative; Analyze financial, budgetary, administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions; develop and coordinate work programs and grants; develop and administer a budget; prepare clear and concise administrative documents and reports; create and manage Excel spreadsheets; research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports; implement, explain and apply applicable laws, codes and regulations; train, supervise and motivate assigned staff; read, interpret and record data accurately; perform mathematical calculations quickly and accurately; make adjustments to standard operating procedures to improve effectiveness and comply with regulatory changes as appropriate; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

 

THE SELECTION PROCESS

The process may include an in-basket exercise, individual interviews, panel interviews and/or other related components.  Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to the process. The candidate selected for the position will be required to complete a background check including reference checks, fingerprint check, medical/drug-test evaluation and/or other related components.

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities.  Please advise HR of any special needs a minimum of five days in advance of the selection process exam by calling (916) 434-3229. The City of Lincoln is an Equal Opportunity Employer.

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top cities in which to live, work, and do business. Moreover, San José is the center of cultural, government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The City's Public Works Department is seeking an individual whose values align with the values of the City's employees.

The Department of Public Works is responsible for delivering capital improvement projects for a wide variety of City facilities and infrastructure, maintaining City facilities and fleet assets, facilitating and regulating development activities, and providing animal care and services. The Department is committed to high-quality service, partnering with the community, and providing an excellent environment in which to work.

The Department of Public Works is currently seeking to fill a Geographic Information Systems (GIS) Specialist I/II position within the Enterprise GIS team. This position is responsible for providing GIS support to the Department of Planning, Building, and Code Enforcement (PBCE).

Salary range(s) for this classification is /are:

 

• Geographic Information Systems (GIS) Specialist I: $ 7 7,466.48 - $ 94,370.64
• Geographic Information Systems (GIS) Specialist II: $9 4,632.72 - $ 115,293.36

This salary range(s) includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates' qualifications and experience.

The Enterprise GIS team operates out of the Department of Public Works but works across the city to coordinate GIS efforts, lead multi-departmental GIS projects, geospatially-enable City business systems, administer Enterprise GIS infrastructure for citywide use , and provide GIS support for various City departments and programs . The GIS Specialist I/II is a data focused position that is responsible for creating, maintaining , and ensuring the integrity of enterprise GIS datasets in support of the Department of Planning, Building, and Code Enforcement (PBCE), as well as providing ongoing support for PBCE GIS projects and applications. The position requires a commitment to building and maintaining quality GIS data, strong cartographic design skills, good attention to detail and customer service , and proficiency with ArcGIS software .

Under the direction of a senior team member, the GIS Specialist I/II will maintain GIS datasets and interface with planners to identify and address mapping and geospatial analysis needs . Key responsibilities and duties may include but are not limited to the following:

 

• Produce, analyze , and present geographic information utilizing ArcGIS Pro, ArcGIS Online/Portal, and/or related software.
• Create and maintain enterprise GIS datasets using standard spatial editing tools and versioning. Interpret resources such as assessor's maps, discrepancy reports, Council-approved ordinances and resolutions, memorandums, and third-party data sources to enter graphic and attribute data into GIS while maintaining data integrity.

 

• Perform quality assurance checks on GIS data.
• Produce high-quality print and web maps, demonstrating good design skills and sound cartographic principles.
• Use SQL queries to produce reports on data management work.
• Use ETL (extract, transform, and load), Model Builder, or scripting tools to design and create GIS processes.
• Develop workflows and documentation for various GIS tasks.
• Fulfill requests for GIS data, analysis, maps, or reports using appropriate GIS tools and following City protocol.
• Provide support for departmental GIS users, including workflow automation, data conversion, map production, training, analysis support, and troubleshooting issues.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.